CONTRACT SPECIALIST I
Illinois Staffing, Springfield, IL, United States
Contract Specialist I
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome. Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation. Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials. Position Overview
The Capital Development Board is looking to hire a Contract Specialist I. This is an AFSCME bargaining unit position. This position will perform complex, technical functions in reviewing contractor and subcontractor financial disclosures for completeness and accuracy. Evaluates contractors and subcontractor's recertification submittals and maintains and updates the database system for this process. Assists staff in the preparation of forms and review and reconciliation of financial disclosures and recertifications. Essential Functions
Serves as the Contract Specialist for Financial Disclosures. Serves as a liaison to contractors and subcontractors, agency staff, the Chief Procurement Office, the Procurement Policy Board and the general public and maintains public relations. Maintains the AS400 database system for CDB. Assists contract unit staff in the preparation of potential conflicts of interest forms. Assist contract executives in the review and reconciliation of financial disclosures and recertifications for architects/engineers and consultants. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of two (2) years of college. Requires one (1) year work experience in the building construction field. Preferred Qualifications
Prefers one (1) year of experience independently reviewing and analyzing financial, compliance, or regulatory documents for accuracy and completeness. Prefers one (1) year of experience interpreting and applying procurement regulations, including the State of Illinois Procurement Code or comparable federal, state, or local requirements. Prefers one (1) year of experience operating computers and standard office equipment. Conditions of Employment
Requires completion of a background check and self-disclosure of criminal history. Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: Monday through Friday, 8:30am to 5:00pm (Flex and Hybrid Schedules Available) Headquarter Location: 401 S Spring St, Springfield, Illinois, 62706 Work County: Sangamon Email: CDB.HRTeam@illinois.gov Posting Group: Fiscal, Finance & Procurement This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). About the Agency The Capital Development Board (CDB) oversees the construction of new state facilities, such as correctional centers, state parks, mental health facilities, and college and university projects. In addition, CDB is responsible for renovation and rehabilitation projects at over 8,770 state-owned buildings spread over more than 100 million square feet of floor space. Revolving Door Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. Statement of Economic Interest This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. Benefits of State Employment Flexible work schedules in some program areas (flexible time and hybrid options) Health, life, vision and dental insurance 12 weeks paid maternity/paternity leave Pension Plan vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays 13-14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually (10 days in year one of employment) Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources For more information about our benefits please follow this link: State Employee Benefits
We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome. Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation. Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials. Position Overview
The Capital Development Board is looking to hire a Contract Specialist I. This is an AFSCME bargaining unit position. This position will perform complex, technical functions in reviewing contractor and subcontractor financial disclosures for completeness and accuracy. Evaluates contractors and subcontractor's recertification submittals and maintains and updates the database system for this process. Assists staff in the preparation of forms and review and reconciliation of financial disclosures and recertifications. Essential Functions
Serves as the Contract Specialist for Financial Disclosures. Serves as a liaison to contractors and subcontractors, agency staff, the Chief Procurement Office, the Procurement Policy Board and the general public and maintains public relations. Maintains the AS400 database system for CDB. Assists contract unit staff in the preparation of potential conflicts of interest forms. Assist contract executives in the review and reconciliation of financial disclosures and recertifications for architects/engineers and consultants. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of two (2) years of college. Requires one (1) year work experience in the building construction field. Preferred Qualifications
Prefers one (1) year of experience independently reviewing and analyzing financial, compliance, or regulatory documents for accuracy and completeness. Prefers one (1) year of experience interpreting and applying procurement regulations, including the State of Illinois Procurement Code or comparable federal, state, or local requirements. Prefers one (1) year of experience operating computers and standard office equipment. Conditions of Employment
Requires completion of a background check and self-disclosure of criminal history. Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: Monday through Friday, 8:30am to 5:00pm (Flex and Hybrid Schedules Available) Headquarter Location: 401 S Spring St, Springfield, Illinois, 62706 Work County: Sangamon Email: CDB.HRTeam@illinois.gov Posting Group: Fiscal, Finance & Procurement This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). About the Agency The Capital Development Board (CDB) oversees the construction of new state facilities, such as correctional centers, state parks, mental health facilities, and college and university projects. In addition, CDB is responsible for renovation and rehabilitation projects at over 8,770 state-owned buildings spread over more than 100 million square feet of floor space. Revolving Door Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine. Statement of Economic Interest This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings. Benefits of State Employment Flexible work schedules in some program areas (flexible time and hybrid options) Health, life, vision and dental insurance 12 weeks paid maternity/paternity leave Pension Plan vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays 13-14 days annually 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually (10 days in year one of employment) Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.) Employee Assistance Program and/or mental health resources For more information about our benefits please follow this link: State Employee Benefits