Auxillary Events and Outside Rentals Intern
Inside Higher Ed, Athens, GA, United States
Department
Athletics-Event Management
Location of Vacancy Athens Area
Posting Number G/R32337P
Working Title Auxillary Events and Outside Rentals Intern
Employment Type Employee
Additional Schedule Information Schedule will Vary week to week depending on Events that are scheduled
Anticipated Start Date 03/15/2026
Posting Date 03/02/2026
Open Until Filled Yes
EOO Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Duties/Responsibilities Oversee the planning, coordination, and on-site management of auxiliary events and outside rentals, including sporting events, hospitality functions, tours, banquets, meetings, and other special events. Serve as the primary point of contact for external clients and internal stakeholders, ensuring a high-quality event experience from initial inquiry through event execution and closeout. Manage the event rental database, including scheduling, availability tracking, and documentation. Prepare, review, and administer rental contracts to ensure compliance with institutional policies, insurance guidelines, and financial obligations. Coordinate event logistics such as staffing, facility setup and breakdown, equipment needs, and vendor access. Collaborate with facilities, operations, security, parking, and custodial staff to ensure safe, efficient, and successful events. Assist with post-event evaluations, invoicing, and reporting, and support day-to-day office and administrative duties related to auxiliary event operations.
Position Summary This position is responsible for managing and supporting auxiliary events and outside rentals that generate revenue and maximize facility utilization beyond traditional athletic use. Responsibilities include, but are not limited to: coordinating and executing sporting and non-sporting rental events; serving as the primary liaison for clients hosting hospitality events, tours, banquets, meetings, and special events; managing the event rental database and calendar; preparing and administering rental contracts and ensuring adherence to contractual, financial, and risk management guidelines; and providing on-site event oversight. The role works closely with internal departments to coordinate staffing, facility setup and breakdown, and operational support, while maintaining a strong focus on customer service, operational efficiency, and institutional standards. Additional responsibilities include assisting with reporting, documentation, and other administrative duties that support auxiliary event and facility operations.
Percentage Of Time 100
Classification Title Temporary Hourly Professional
Flsa Non-Exempt
Fte 725
Physical Demands Driving as needed for job duties.
Is this a Position of Trust? No
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Is driving a requirement of this position? Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does This Position Have Security Access? No
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name N/A
Recruitment Contact Email N/A
#J-18808-Ljbffr
Location of Vacancy Athens Area
Posting Number G/R32337P
Working Title Auxillary Events and Outside Rentals Intern
Employment Type Employee
Additional Schedule Information Schedule will Vary week to week depending on Events that are scheduled
Anticipated Start Date 03/15/2026
Posting Date 03/02/2026
Open Until Filled Yes
EOO Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
Duties/Responsibilities Oversee the planning, coordination, and on-site management of auxiliary events and outside rentals, including sporting events, hospitality functions, tours, banquets, meetings, and other special events. Serve as the primary point of contact for external clients and internal stakeholders, ensuring a high-quality event experience from initial inquiry through event execution and closeout. Manage the event rental database, including scheduling, availability tracking, and documentation. Prepare, review, and administer rental contracts to ensure compliance with institutional policies, insurance guidelines, and financial obligations. Coordinate event logistics such as staffing, facility setup and breakdown, equipment needs, and vendor access. Collaborate with facilities, operations, security, parking, and custodial staff to ensure safe, efficient, and successful events. Assist with post-event evaluations, invoicing, and reporting, and support day-to-day office and administrative duties related to auxiliary event operations.
Position Summary This position is responsible for managing and supporting auxiliary events and outside rentals that generate revenue and maximize facility utilization beyond traditional athletic use. Responsibilities include, but are not limited to: coordinating and executing sporting and non-sporting rental events; serving as the primary liaison for clients hosting hospitality events, tours, banquets, meetings, and special events; managing the event rental database and calendar; preparing and administering rental contracts and ensuring adherence to contractual, financial, and risk management guidelines; and providing on-site event oversight. The role works closely with internal departments to coordinate staffing, facility setup and breakdown, and operational support, while maintaining a strong focus on customer service, operational efficiency, and institutional standards. Additional responsibilities include assisting with reporting, documentation, and other administrative duties that support auxiliary event and facility operations.
Percentage Of Time 100
Classification Title Temporary Hourly Professional
Flsa Non-Exempt
Fte 725
Physical Demands Driving as needed for job duties.
Is this a Position of Trust? No
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Is driving a requirement of this position? Yes
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does This Position Have Security Access? No
Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name N/A
Recruitment Contact Email N/A
#J-18808-Ljbffr