Assistant Property Manager – Menlo Park
Presidio Bay Ventures, Menlo Park, CA, United States
Presidio Bay Ventures, Inc. (“PBV”) is a real estate investment and development firm headquartered in San Francisco. Our team is focused on sourcing and structuring unique, value-add investment opportunities that generate attractive risk-adjusted returns, and our primary expertise is in new construction and major renovation of complex, large-scale office, multifamily and other special-use facilities. Since its formation in early 2012, PBV has executed on $5.6Bn+ of transactions projects seven states, representing over 5.3M square feet of development.
We are actively hiring one or more
Assistant Commercial Property Managers
in
Menlo Park, CA
to support PBV’s expanding portfolio. These positions will play an integral role in supporting the daily operations of a rapidly growing portfolio of properties throughout the Bay Area, ensuring each asset is managed to PBV’s standard of excellence. This is a unique opportunity to join an established Bay Area development and investment firm with a rapidly growing presence. You will work on high-profile projects already underway, gain direct mentorship from senior leadership, and play a central role in redefining what Class A office environments can deliver in today’s evolving market. This is a full-time, salaried position with an expected base salary range of $70,000 – 90,000 per year, with final compensation determined by experience and qualifications. Presidio Bay Ventures also offers a comprehensive benefits program that includes, but is not limited to: 401(k) matching contributions Employee and family health benefits Paid parental leave Company sponsored professional development coaching Co-investment opportunities in Company projects Company sponsorship of professional certifications and continuing education Flexible time-off Company sponsored philanthropic scholarship program to benefit underrepresented youth Qualifications: Solid analytical, organizational skills and ability to multi-task Highly developed verbal and written communication skills Self-motivated and shows initiative without direction Ability to work independently and as part of a team Proactive thinking with a detail-oriented and creative problem-solving approach Ability to manage multiple tasks and priorities to conclusion Polished and professional demeanor A no task is too big or too small mentality and be a true team player Ability to travel to properties within the Bay Area Required Education and/or Experience: BA/BS degree in Finance, Real Estate or related field preferred Minimum 3 years of commercial real estate or related property management experience Knowledge of property operations, building systems, and finance California Real Estate Salesperson license (or ability to obtain within first year) Computer skills including internet, Microsoft Office Suite, Google Workspace and Yardi. Kardin, MRI and Angus experience a plus. Roles and Responsibilities: Assist with daily property operations to ensure the buildings are maintained in first-class condition and in compliance with PBV standards. Develop familiarity with tenant leases and support administration of landlord obligations, including lease abstracts and maintenance of tenant and vendor files. Prepare and distribute tenant correspondence, including building notices, operational updates, and policy communications. Maintain positive tenant relationships by responding promptly and professionally to tenant questions, concerns, and service requests. Actively monitor tenant service requests and maintenance issues to ensure timely response, resolution, and appropriate billing when applicable. Assist with tenant bill-backs for utilities, after-hours HVAC, and other services. Coordinate tenant move-ins and move-outs, ensuring smooth transitions and proper documentation. Support tenant engagement and retention efforts, including building communications and occasional tenant events. Perform routine property inspections and prepare inspection reports; follow up on identified deficiencies as directed. Support vendor management activities including bid coordination, contract administration, scheduling, and service inspections. Track and maintain certificates of insurance for tenants and vendors, escalating deficiencies as necessary. Support property accounting functions including invoice coding, accounts payable processing, rent collection tracking, delinquency follow-up, CAM reconciliations, and budget preparation. Assist the Property Manager with preparation of monthly management reports for ownership, including compiling operational updates, financial summaries, and supporting documentation. Maintain accurate property records, contact lists, and filing systems in both electronic and physical formats (as necessary). Provide administrative and operational support to the Property Manager and leadership team. Assist with emergency preparedness planning, incident documentation, and business continuity procedures. Support leasing efforts by coordinating suite access for tours and providing operating expense and building information as requested. Assist with tenant improvement coordination, capital projects, and other special projects as directed. Perform additional assignments as required by ownership or senior leadership. PBV is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need. PBV does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
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Assistant Commercial Property Managers
in
Menlo Park, CA
to support PBV’s expanding portfolio. These positions will play an integral role in supporting the daily operations of a rapidly growing portfolio of properties throughout the Bay Area, ensuring each asset is managed to PBV’s standard of excellence. This is a unique opportunity to join an established Bay Area development and investment firm with a rapidly growing presence. You will work on high-profile projects already underway, gain direct mentorship from senior leadership, and play a central role in redefining what Class A office environments can deliver in today’s evolving market. This is a full-time, salaried position with an expected base salary range of $70,000 – 90,000 per year, with final compensation determined by experience and qualifications. Presidio Bay Ventures also offers a comprehensive benefits program that includes, but is not limited to: 401(k) matching contributions Employee and family health benefits Paid parental leave Company sponsored professional development coaching Co-investment opportunities in Company projects Company sponsorship of professional certifications and continuing education Flexible time-off Company sponsored philanthropic scholarship program to benefit underrepresented youth Qualifications: Solid analytical, organizational skills and ability to multi-task Highly developed verbal and written communication skills Self-motivated and shows initiative without direction Ability to work independently and as part of a team Proactive thinking with a detail-oriented and creative problem-solving approach Ability to manage multiple tasks and priorities to conclusion Polished and professional demeanor A no task is too big or too small mentality and be a true team player Ability to travel to properties within the Bay Area Required Education and/or Experience: BA/BS degree in Finance, Real Estate or related field preferred Minimum 3 years of commercial real estate or related property management experience Knowledge of property operations, building systems, and finance California Real Estate Salesperson license (or ability to obtain within first year) Computer skills including internet, Microsoft Office Suite, Google Workspace and Yardi. Kardin, MRI and Angus experience a plus. Roles and Responsibilities: Assist with daily property operations to ensure the buildings are maintained in first-class condition and in compliance with PBV standards. Develop familiarity with tenant leases and support administration of landlord obligations, including lease abstracts and maintenance of tenant and vendor files. Prepare and distribute tenant correspondence, including building notices, operational updates, and policy communications. Maintain positive tenant relationships by responding promptly and professionally to tenant questions, concerns, and service requests. Actively monitor tenant service requests and maintenance issues to ensure timely response, resolution, and appropriate billing when applicable. Assist with tenant bill-backs for utilities, after-hours HVAC, and other services. Coordinate tenant move-ins and move-outs, ensuring smooth transitions and proper documentation. Support tenant engagement and retention efforts, including building communications and occasional tenant events. Perform routine property inspections and prepare inspection reports; follow up on identified deficiencies as directed. Support vendor management activities including bid coordination, contract administration, scheduling, and service inspections. Track and maintain certificates of insurance for tenants and vendors, escalating deficiencies as necessary. Support property accounting functions including invoice coding, accounts payable processing, rent collection tracking, delinquency follow-up, CAM reconciliations, and budget preparation. Assist the Property Manager with preparation of monthly management reports for ownership, including compiling operational updates, financial summaries, and supporting documentation. Maintain accurate property records, contact lists, and filing systems in both electronic and physical formats (as necessary). Provide administrative and operational support to the Property Manager and leadership team. Assist with emergency preparedness planning, incident documentation, and business continuity procedures. Support leasing efforts by coordinating suite access for tours and providing operating expense and building information as requested. Assist with tenant improvement coordination, capital projects, and other special projects as directed. Perform additional assignments as required by ownership or senior leadership. PBV is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need. PBV does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
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