Commercial Real Estate Coordinator
Colliers International, San Francisco, CA, United States
Make your next move an expert one.
At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.
Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
This is an on-site working arrangement at our San Mateo, CA office.
About the role: As a Commercial Real Estate Coordinator (internally called Client Services Coordinator), you are the central administrative hub of the office. You serve as the primary point of contact for day‑to‑day office needs, broker support, and on‑site coordination—ensuring the office runs smoothly while helping drive active transactions forward.
This role is ideal for someone who is highly organized, proactive, and comfortable being the go‑to person for everything from office operations to transaction administration. You'll support a group of brokers while also acting as the local liaison for property management, vendors, and internal teams.
In this role, you will:
Serve as the primary administrative point of contact for the office
Manage day-to-day office tasks, including ordering supplies, coordinating vendors, and addressing facility and property management needs
Coordinate meetings and office events, including scheduling and catering/lunches
Support brokers by drafting initial transaction documents, including Letters of Intent (LOIs), Purchase Agreements (PAs), and Lease Proposals
Assist with due diligence coordination and deal close‑out activities
Prepare tour books, property summaries, marketing packages, proposals, and presentations
Conduct market research and property data analysis using CoStar, MLS, and internal systems
Collaborate with internal teams (Marketing & Research) to produce and distribute marketing materials
Anticipate operational and transaction needs and proactively manage deadlines and deliverables
Act as a liaison between brokers and internal departments
Handle inbound inquiries and ensure timely, professional communication
Balance multiple projects simultaneously while tracking action items across the team
What you bring:
2+ years of relevant experience
Commercial real estate experience is a strong asset
Proficiency in Adobe Creative Suite, especially InDesign, is a plus
Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Experience with CoStar, LoopNet, and other industry platforms a plus.
A keen eye for detail and a commitment to proofreading and producing polished work
A proactive, assertive approach – you're not afraid to ask questions, seek clarity, and take initiative
Strong written and verbal communication skills, with the confidence to interact across teams
A genuine eagerness to learn, grow, and immerse yourself in the business
A collaborative mindset and the drive to become an integral part of a high‑performing team
Team‑oriented with a positive attitude and service mindset.
Comfortable in a fast‑paced, deadline‑driven environment
Pursuant to state/local law, Colliers is disclosing the following information: Approximate Hourly Range for this Role: $25.10/hour to $36.06/hour. Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.
#LI-EH1
#LI-Onsite
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal‑opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre‑employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.
#J-18808-Ljbffr
At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.
Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
This is an on-site working arrangement at our San Mateo, CA office.
About the role: As a Commercial Real Estate Coordinator (internally called Client Services Coordinator), you are the central administrative hub of the office. You serve as the primary point of contact for day‑to‑day office needs, broker support, and on‑site coordination—ensuring the office runs smoothly while helping drive active transactions forward.
This role is ideal for someone who is highly organized, proactive, and comfortable being the go‑to person for everything from office operations to transaction administration. You'll support a group of brokers while also acting as the local liaison for property management, vendors, and internal teams.
In this role, you will:
Serve as the primary administrative point of contact for the office
Manage day-to-day office tasks, including ordering supplies, coordinating vendors, and addressing facility and property management needs
Coordinate meetings and office events, including scheduling and catering/lunches
Support brokers by drafting initial transaction documents, including Letters of Intent (LOIs), Purchase Agreements (PAs), and Lease Proposals
Assist with due diligence coordination and deal close‑out activities
Prepare tour books, property summaries, marketing packages, proposals, and presentations
Conduct market research and property data analysis using CoStar, MLS, and internal systems
Collaborate with internal teams (Marketing & Research) to produce and distribute marketing materials
Anticipate operational and transaction needs and proactively manage deadlines and deliverables
Act as a liaison between brokers and internal departments
Handle inbound inquiries and ensure timely, professional communication
Balance multiple projects simultaneously while tracking action items across the team
What you bring:
2+ years of relevant experience
Commercial real estate experience is a strong asset
Proficiency in Adobe Creative Suite, especially InDesign, is a plus
Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Experience with CoStar, LoopNet, and other industry platforms a plus.
A keen eye for detail and a commitment to proofreading and producing polished work
A proactive, assertive approach – you're not afraid to ask questions, seek clarity, and take initiative
Strong written and verbal communication skills, with the confidence to interact across teams
A genuine eagerness to learn, grow, and immerse yourself in the business
A collaborative mindset and the drive to become an integral part of a high‑performing team
Team‑oriented with a positive attitude and service mindset.
Comfortable in a fast‑paced, deadline‑driven environment
Pursuant to state/local law, Colliers is disclosing the following information: Approximate Hourly Range for this Role: $25.10/hour to $36.06/hour. Our hourly ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job‑related skills, experience, and relevant education or training.
#LI-EH1
#LI-Onsite
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal‑opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre‑employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.
#J-18808-Ljbffr