Indirect Tax Administrator
Pattison ID, Heath Springs, SC, United States
Indirect Tax Administrator
Pattison ID is a highly successful, North American company growing organically and through ongoing acquisitions. It is one of the world's largest sign and physical branding element companies, with seven (7) manufacturing facilities, eight (8) sales and operations offices and over 1000 employees across North America. Pattison ID has many segments, such as Signage, Architecture, Digital, Maintenance and Leasing. The company is dedicated to absolute customer satisfaction and the ultimate quality in its products and services. The culture of the company is focused on performance and accountability and supports employee empowerment and development. The company operates independently within The Jim Pattison Group, headquartered in Vancouver, and comprised of over 605 locations worldwide. The Jim Pattison Group is broadly based across the automotive, media, packaging, food sales and distribution, magazine distribution, entertainment, export, and financial industries. With sales of over $15 billion in 2022 and more than 49,500 employees, the Jim Pattison Group is the second-largest private company in Canada. Position Summary
The Indirect Tax Administrator is responsible for the accurate calculation, reporting, and remittance of sales and use taxes across multiple U.S. jurisdictions. This role ensures compliance with federal, state, and local tax regulations, supports audits, and partners with internal stakeholders to manage indirect tax obligations efficiently and accurately. Key Responsibilities
Compliance Prepare, review, and file U.S. sales and use tax returns and personal property tax returns (monthly, quarterly, and annual) across multiple states and local jurisdictions. Ensure timely and accurate tax payments to taxing authorities. Research and interpret state and local tax laws and legislative changes to ensure ongoing compliance. Maintain tax calendars and monitor filing deadlines. Reconcile sales tax accounts, general ledger balances, and tax reports. Audit Support Assist with sales and use and personal property tax audits, including data gathering, document preparation, and auditor communication. Track audit notices, assessments, and resolutions. Support implementation of audit findings and corrective actions. Exemptions & Documentation Manage resale and exemption certificates, including collection, validation, and record retention. Ensure compliance with state documentation requirements. Cross-Functional Collaboration Partner with Accounting, Finance, Legal, IT, and Sales teams to address tax-related questions. Provide guidance on sales and use tax implications for new products, services, or business initiatives. Required Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field 25 years of experience in U.S. sales and use tax or indirect tax compliance Strong understanding of multi-state sales and use tax regulations Experience preparing and filing returns in multiple jurisdictions Proficiency with Microsoft Excel and accounting systems Preferred Qualifications
Experience with sales tax automation software (e.g., Avalara or similar tools) and PTMS Property Tax Software. Experience supporting sales and use tax audits Exposure to ERP systems Prior experience in a multi-state or high-volume transaction environment Key Skills & Competencies
Strong attention to detail and accuracy Ability to manage multiple deadlines and priorities Analytical and problem-solving skills Effective written and verbal communication Ability to interpret tax regulations and apply them to business transactions Collaborative mindset with the ability to work cross-functionally
Pattison ID is a highly successful, North American company growing organically and through ongoing acquisitions. It is one of the world's largest sign and physical branding element companies, with seven (7) manufacturing facilities, eight (8) sales and operations offices and over 1000 employees across North America. Pattison ID has many segments, such as Signage, Architecture, Digital, Maintenance and Leasing. The company is dedicated to absolute customer satisfaction and the ultimate quality in its products and services. The culture of the company is focused on performance and accountability and supports employee empowerment and development. The company operates independently within The Jim Pattison Group, headquartered in Vancouver, and comprised of over 605 locations worldwide. The Jim Pattison Group is broadly based across the automotive, media, packaging, food sales and distribution, magazine distribution, entertainment, export, and financial industries. With sales of over $15 billion in 2022 and more than 49,500 employees, the Jim Pattison Group is the second-largest private company in Canada. Position Summary
The Indirect Tax Administrator is responsible for the accurate calculation, reporting, and remittance of sales and use taxes across multiple U.S. jurisdictions. This role ensures compliance with federal, state, and local tax regulations, supports audits, and partners with internal stakeholders to manage indirect tax obligations efficiently and accurately. Key Responsibilities
Compliance Prepare, review, and file U.S. sales and use tax returns and personal property tax returns (monthly, quarterly, and annual) across multiple states and local jurisdictions. Ensure timely and accurate tax payments to taxing authorities. Research and interpret state and local tax laws and legislative changes to ensure ongoing compliance. Maintain tax calendars and monitor filing deadlines. Reconcile sales tax accounts, general ledger balances, and tax reports. Audit Support Assist with sales and use and personal property tax audits, including data gathering, document preparation, and auditor communication. Track audit notices, assessments, and resolutions. Support implementation of audit findings and corrective actions. Exemptions & Documentation Manage resale and exemption certificates, including collection, validation, and record retention. Ensure compliance with state documentation requirements. Cross-Functional Collaboration Partner with Accounting, Finance, Legal, IT, and Sales teams to address tax-related questions. Provide guidance on sales and use tax implications for new products, services, or business initiatives. Required Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field 25 years of experience in U.S. sales and use tax or indirect tax compliance Strong understanding of multi-state sales and use tax regulations Experience preparing and filing returns in multiple jurisdictions Proficiency with Microsoft Excel and accounting systems Preferred Qualifications
Experience with sales tax automation software (e.g., Avalara or similar tools) and PTMS Property Tax Software. Experience supporting sales and use tax audits Exposure to ERP systems Prior experience in a multi-state or high-volume transaction environment Key Skills & Competencies
Strong attention to detail and accuracy Ability to manage multiple deadlines and priorities Analytical and problem-solving skills Effective written and verbal communication Ability to interpret tax regulations and apply them to business transactions Collaborative mindset with the ability to work cross-functionally