Editor (Medical / Promotional Content)
Spectraforce Technologies, Waukegan, IL, United States
Job Title: Editor (Medical / Promotional Content)
Work Model:
Remote
Duration:
Contract up to 2 Years - based on performance and business need.
Start Date:
ASAP
Work Hours:
Monday - Friday | 8:15 AM - 4:55 PM CST
Travel:
Not required (only occasional department meetings - optional)
Weekend Work:
Not expected, except during major campaign launches if needed
Job Overview:
We are seeking an experienced
Editor
to support the
Marketing Operations team
by managing the editorial review and approval process for promotional and non-promotional materials. This role focuses on reviewing, editing, and facilitating approvals of marketing and medical content within a structured regulatory environment.
The position requires
strong attention to detail, medical editing expertise, and experience working within regulated industries such as pharmaceutical or healthcare.
The editor will collaborate with marketing teams, agencies, and cross-functional stakeholders to ensure that materials meet editorial, regulatory, and quality standards before approval and distribution.
This role primarily focuses on
editing and reviewing content rather than creating new content , although minor wording adjustments may be required.
Required Qualifications:
Bachelor's degree in
science, healthcare, communications, or a related field , or equivalent work experience.
Strong
editorial and proofreading experience .
Experience reviewing
regulated content , preferably in pharmaceutical, healthcare, or medical environments.
Exceptional
attention to detail and quality control skills .
Strong
written and verbal communication skills .
Ability to collaborate with cross-functional teams and external agencies.
Comfort working within
structured review and approval workflows .
Medical editing experience
within pharmaceutical, biotech, healthcare, or medical communications environments.
Knowledge of the
AMA Style Guide .
Experience reviewing
promotional or marketing materials in regulated industries .
Experience using
Veeva Promomats or similar content approval systems .
Familiarity with
FDA advertising and promotional submission processes
would be ideal.
Key Responsibilities:
Editorial Review & Quality Control
Review and edit
promotional, non-promotional, and internal materials
to ensure accuracy, clarity, and consistency.
Perform
quality control checks
on materials prior to routing them through the approval workflow.
Ensure materials adhere to
editorial standards, regulatory guidelines, and style conventions , including the
AMA Style Guide
when applicable.
Identify necessary edits or revisions and clearly communicate feedback to stakeholders.
Support
regulatory and QC reviews
during the approval process.
Review & Approval Workflow Management
Coordinate the
review and approval process
for marketing and promotional materials.
Maintain knowledge of
approval routing processes and SOP requirements
and ensure materials are routed appropriately.
Facilitate
PRC (Promotional Review Committee) meetings , including preparing agendas, documenting discussions, and capturing meeting outcomes.
Support final approvals, re-approvals, and other review types as required.
Collaboration & Communication
Work closely with
marketing teams, agencies, regulatory teams, and other stakeholders
throughout the approval process.
Communicate required edits, feedback, and changes clearly and efficiently.
Partner with
marketing operations teams
to prioritize review workflows, especially during major campaign launches or label updates.
System & Workflow Management
Manage workflows within
Veeva Promomats or similar electronic review systems .
Maintain user profiles, training access, and permissions for sponsors, agencies, and reviewers within the system.
Serve as a
point of contact for system maintenance and optimization
in collaboration with vendors and IT teams.
Assist with
system validation activities
related to workflow tools.
Regulatory & Compliance Support
Support
FDA Ad Promo submission processes , including preparation of
Form 2253 and related documentation .
Coordinate submission materials and collaborate with regulatory operations teams.
Archive regulatory correspondence according to compliance guidelines.
Reporting & Process Improvement
Generate
workflow and system metrics reports
to support process improvements and compliance monitoring.
Contribute to the
development and updates of departmental procedures and work instructions .
Develop and maintain
training resources
related to the review process and workflow tools.
Train internal teams, agencies, and reviewers on editorial workflows and system usage.
Content Types Reviewed:
The editor will review a variety of materials, including:
Promotional and advertising content
Marketing campaign materials
Internal training decks and presentations
Educational and informational materials
Internal communications and resources used by internal teams
The role supports teams working on
oncology-related brands , so comfort with medical and scientific terminology is important.
Candidate Profile:
Successful candidates typically come from backgrounds such as:
Pharmaceutical or biotech companies.
Advertising Agencies supporting regulated healthcare clients.
Work Model:
Remote
Duration:
Contract up to 2 Years - based on performance and business need.
Start Date:
ASAP
Work Hours:
Monday - Friday | 8:15 AM - 4:55 PM CST
Travel:
Not required (only occasional department meetings - optional)
Weekend Work:
Not expected, except during major campaign launches if needed
Job Overview:
We are seeking an experienced
Editor
to support the
Marketing Operations team
by managing the editorial review and approval process for promotional and non-promotional materials. This role focuses on reviewing, editing, and facilitating approvals of marketing and medical content within a structured regulatory environment.
The position requires
strong attention to detail, medical editing expertise, and experience working within regulated industries such as pharmaceutical or healthcare.
The editor will collaborate with marketing teams, agencies, and cross-functional stakeholders to ensure that materials meet editorial, regulatory, and quality standards before approval and distribution.
This role primarily focuses on
editing and reviewing content rather than creating new content , although minor wording adjustments may be required.
Required Qualifications:
Bachelor's degree in
science, healthcare, communications, or a related field , or equivalent work experience.
Strong
editorial and proofreading experience .
Experience reviewing
regulated content , preferably in pharmaceutical, healthcare, or medical environments.
Exceptional
attention to detail and quality control skills .
Strong
written and verbal communication skills .
Ability to collaborate with cross-functional teams and external agencies.
Comfort working within
structured review and approval workflows .
Medical editing experience
within pharmaceutical, biotech, healthcare, or medical communications environments.
Knowledge of the
AMA Style Guide .
Experience reviewing
promotional or marketing materials in regulated industries .
Experience using
Veeva Promomats or similar content approval systems .
Familiarity with
FDA advertising and promotional submission processes
would be ideal.
Key Responsibilities:
Editorial Review & Quality Control
Review and edit
promotional, non-promotional, and internal materials
to ensure accuracy, clarity, and consistency.
Perform
quality control checks
on materials prior to routing them through the approval workflow.
Ensure materials adhere to
editorial standards, regulatory guidelines, and style conventions , including the
AMA Style Guide
when applicable.
Identify necessary edits or revisions and clearly communicate feedback to stakeholders.
Support
regulatory and QC reviews
during the approval process.
Review & Approval Workflow Management
Coordinate the
review and approval process
for marketing and promotional materials.
Maintain knowledge of
approval routing processes and SOP requirements
and ensure materials are routed appropriately.
Facilitate
PRC (Promotional Review Committee) meetings , including preparing agendas, documenting discussions, and capturing meeting outcomes.
Support final approvals, re-approvals, and other review types as required.
Collaboration & Communication
Work closely with
marketing teams, agencies, regulatory teams, and other stakeholders
throughout the approval process.
Communicate required edits, feedback, and changes clearly and efficiently.
Partner with
marketing operations teams
to prioritize review workflows, especially during major campaign launches or label updates.
System & Workflow Management
Manage workflows within
Veeva Promomats or similar electronic review systems .
Maintain user profiles, training access, and permissions for sponsors, agencies, and reviewers within the system.
Serve as a
point of contact for system maintenance and optimization
in collaboration with vendors and IT teams.
Assist with
system validation activities
related to workflow tools.
Regulatory & Compliance Support
Support
FDA Ad Promo submission processes , including preparation of
Form 2253 and related documentation .
Coordinate submission materials and collaborate with regulatory operations teams.
Archive regulatory correspondence according to compliance guidelines.
Reporting & Process Improvement
Generate
workflow and system metrics reports
to support process improvements and compliance monitoring.
Contribute to the
development and updates of departmental procedures and work instructions .
Develop and maintain
training resources
related to the review process and workflow tools.
Train internal teams, agencies, and reviewers on editorial workflows and system usage.
Content Types Reviewed:
The editor will review a variety of materials, including:
Promotional and advertising content
Marketing campaign materials
Internal training decks and presentations
Educational and informational materials
Internal communications and resources used by internal teams
The role supports teams working on
oncology-related brands , so comfort with medical and scientific terminology is important.
Candidate Profile:
Successful candidates typically come from backgrounds such as:
Pharmaceutical or biotech companies.
Advertising Agencies supporting regulated healthcare clients.