Senior Portfolio Manager

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi‑family housing (single high‑rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.

Our Vision We put the

HOME

in housing.

Our Mission To deliver exemplary service through:

FISCAL

responsibility to our clients;

INTEGRITY

in all aspects of our business practices;

STABILITY

for 45+ years of meeting our client's business needs;

HUMILITY

in relationships with clients, residents and employees and a commitment to always listen.

Job Description Peabody Properties seeks an experienced Senior Portfolio Manager to join its team to lead a portfolio in Lawrence and Salem, MA.

The Senior Portfolio Manager is responsible for overseeing the management, physical, financial and administrative operations of the buildings within their portfolio. This individual will oversee a mini portfolio in close geographic areas while handling the day‑to‑day functions of the Site Property Manager at their assigned base location. Responsibilities include overseeing all facets of property operations with expertise in the areas of resident relations, government housing regulations, budgetary analysis, preparation and execution, consistent execution of revenue collection and expense management practices, and staff supervision, training, development and retention.

Functions of the Position

Prepares rent increase submission according to federal/state guidelines;

Inspects office files to assure accuracy and compliance with federal/state regulations;

Prepares annual operating budget, monitors compliance within budget constraints;

Completes and oversees processing of all resident certification/recertification forms;

Supervises maintenance and site office staff including preparation of performance appraisals, corrective discipline, priority setting and conflict resolution;

Coordinates hiring, in‑house postings, and terminations with the People and Culture department;

Maintains positive employee relations to promote high morale and productivity;

Visits all sites on a weekly basis to inspect property and review physical operations;

Makes cost effective recommendations to the Director of Portfolio Operations/VP of Affordable Housing/EVP of Operations concerning operation of buildings;

Conducts periodic resident meetings to alleviate management/tenant conflicts and promote feasible management/tenant relationship;

Prepares and updates resident handbooks;

Signs all leases, lease amendments and/or lease renewals where required;

Prepares and/or approves all billings/vouchers for subsidy reimbursement;

Attends and testifies where necessary, court hearings/cases as requested by Company attorney;

Logs staff payroll hours, approves all overtime, and reports same to Payroll Department;

Oversees all EEO and management reviews conducted by federal/state representatives. Implements corrective measures when specific results are unsatisfactory;

If applicable, markets commercial space to obtain qualified tenants; negotiates lease transactions, etc.;

Monitors affirmative marketing outreach efforts of staff to attain or exceed minority goal;

Periodically reports to project owners on building status, if applicable, via written or phone communication;

Such other duties as may be assigned by the Director of Portfolio Operations/VP of Affordable Housing/EVP of Operations, as deemed necessary to the overall operation of the buildings.

Education and Experience

High School Diploma or GED with a minimum of 7 years related property management and supervisory experience

Demonstrated knowledge of the recertification process.

Strong organizational and management skills

Demonstrated ability to work as a critical member of a team committed to building strong communities.

Extensive knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel;

Demonstrated experience with LIHTC recertification/Project base Section 8 experience and other subsidies;

Strong communication, writing, and computer skills.

Compensation and Benefits Peabody Properties offers $115,000 – $125,000 along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.

EEO Statement Peabody Properties is an Equal Opportunity Employer and is committed to workforce diversity. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation and other legally protected characteristics. If you require a reasonable accommodation because of a disability for any part of the employment process, please e-mail our Talent Acquisition Manager and let us know the nature of your request and your contact information. Smoke‑free workplace. Drug‑free work environment.

Other Information Peabody Properties participates in E‑Verify.

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