Proposal & Marketing Specialist - Austin
O'Connell Robertson, Austin, TX, United States
JOIN OUR TEAM!
O’Connell Robertson is a mission‑driven architecture, engineering and interior design firm committed to the success of our clients, our team and the communities we serve. We are seeking a Proposal & Marketing Specialist to play a key role in helping us pursue and win meaningful projects that positively impacts our communities. This role is ideal for someone who enjoys collaboration, clear communication, and producing high‑quality work that helps teams succeed. This role is a great fit for a talented, collaborative individual with the skills, dedication, creativity and positive attitude to elevate our marketing and communication efforts. If that describes you, an exciting career awaits you here.
Proposal & Marketing Specialist LOCATION:
Austin, TX
REPORTS TO:
Director of Marketing
What We’re After… We’re looking for someone who takes pride in producing high‑quality proposals and consistently strives to exceed expectations. The ideal candidate brings strong attention to detail and a commitment to clearly communicating our firm’s experience and value in a way that resonates with clients. We need someone who can provide thoughtful insight and coordination across teams, shaping technical expertise into clear, compelling proposals that communicate our value and differentiate our team. We are looking for someone who takes ownership of their work and is motivated to continuously improve the quality and effectiveness of our proposals.
What You Will Do… Reporting to the Director of Marketing, while supporting the priorities of the firm’s business developers and principal leadership, the Proposal & Marketing Specialist will be part of a collaborative team that works together to achieve the firm’s goals. RFQs and proposals are the primary focus of this role. You will collaborate in the coordination, development and production of high‑quality responses from start to finish.
Track leads and pursuits; share information necessary for Go/No-Go discussion
Create proposal plans/outlines
Coordinate and attend RFQ kick‑off calls
Participate in pursuit strategy discussions and messaging development
Help identify opportunities to strengthen proposal content and processes
Request and collect materials needed from consultants
Pro‑actively compile answers and information to produce RFQ drafts; lead page‑turn reviews
Incorporate edits provided by leadership
Finalize content and layout to ensure completion of proposal(s) by established deadline(s)
Engage in best practices for quality review, timely production and proposal close‑out
Other Communications and PR support responsibilities include:
Develop and produce communications and marketing materials within corporate standards in written and presentation format to meet marketing objectives
Support design, layout, and production of communications and marketing materials – including content development, graphics, qualifications and presentation materials, digital media, brochures, award entries and advertisements
Engage in the strategic development of and participate in the firm’s online social presence including the website, LinkedIn and other platforms
Join regular marketing and business development team meetings as applicable
Champion the firm’s brand and brand standards
Coordinate and participate in development of materials for tradeshows and conferences
Help plan events in support of client engagement and project promotion
Assist in coordination of photo shoots
What You Bring To The Table… We’re looking for passionate, detail‑oriented self‑starters. Beyond that, you’ll need…
4–5(+) years in marketing and proposal development experience
Bachelor’s degree in relevant field
Excellent written and verbal communication skills
Ability to manage multiple deadlines in a fast‑paced environment
Strong organizational skills and attention to detail
Ability to work both independently and collaboratively
Exemplary commitment to quality
Strategic and critical thinking
Proficiency in InDesign (knowledge of Adobe Creative Suite and Microsoft Office preferable)
WHY US? That’s easy. O’Connell Robertson is an acclaimed, dynamic, highly regarded employer with a strong local Austin, San Antonio and Houston presence and a regional reach. We have inspiring workspaces, a collaborative marketing team, strong leadership support, excellent compensation and benefits, and a culture that enthusiastically supports personal and professional development, as well as diversity in the workplace. We strive to offer flexible employee work schedules accommodating work hours and locations that will give you the best opportunity to succeed while still balancing life outside the office with family and friends.
EEO SATEMENT: O’Connell Robertson hires quality candidates without regard to race, color, religion, sex, sexual preference, age, national origin, disability, sexual orientation, genetic information, gender identity, veteran status, or any other protected characteristic as established by applicable law.
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Proposal & Marketing Specialist LOCATION:
Austin, TX
REPORTS TO:
Director of Marketing
What We’re After… We’re looking for someone who takes pride in producing high‑quality proposals and consistently strives to exceed expectations. The ideal candidate brings strong attention to detail and a commitment to clearly communicating our firm’s experience and value in a way that resonates with clients. We need someone who can provide thoughtful insight and coordination across teams, shaping technical expertise into clear, compelling proposals that communicate our value and differentiate our team. We are looking for someone who takes ownership of their work and is motivated to continuously improve the quality and effectiveness of our proposals.
What You Will Do… Reporting to the Director of Marketing, while supporting the priorities of the firm’s business developers and principal leadership, the Proposal & Marketing Specialist will be part of a collaborative team that works together to achieve the firm’s goals. RFQs and proposals are the primary focus of this role. You will collaborate in the coordination, development and production of high‑quality responses from start to finish.
Track leads and pursuits; share information necessary for Go/No-Go discussion
Create proposal plans/outlines
Coordinate and attend RFQ kick‑off calls
Participate in pursuit strategy discussions and messaging development
Help identify opportunities to strengthen proposal content and processes
Request and collect materials needed from consultants
Pro‑actively compile answers and information to produce RFQ drafts; lead page‑turn reviews
Incorporate edits provided by leadership
Finalize content and layout to ensure completion of proposal(s) by established deadline(s)
Engage in best practices for quality review, timely production and proposal close‑out
Other Communications and PR support responsibilities include:
Develop and produce communications and marketing materials within corporate standards in written and presentation format to meet marketing objectives
Support design, layout, and production of communications and marketing materials – including content development, graphics, qualifications and presentation materials, digital media, brochures, award entries and advertisements
Engage in the strategic development of and participate in the firm’s online social presence including the website, LinkedIn and other platforms
Join regular marketing and business development team meetings as applicable
Champion the firm’s brand and brand standards
Coordinate and participate in development of materials for tradeshows and conferences
Help plan events in support of client engagement and project promotion
Assist in coordination of photo shoots
What You Bring To The Table… We’re looking for passionate, detail‑oriented self‑starters. Beyond that, you’ll need…
4–5(+) years in marketing and proposal development experience
Bachelor’s degree in relevant field
Excellent written and verbal communication skills
Ability to manage multiple deadlines in a fast‑paced environment
Strong organizational skills and attention to detail
Ability to work both independently and collaboratively
Exemplary commitment to quality
Strategic and critical thinking
Proficiency in InDesign (knowledge of Adobe Creative Suite and Microsoft Office preferable)
WHY US? That’s easy. O’Connell Robertson is an acclaimed, dynamic, highly regarded employer with a strong local Austin, San Antonio and Houston presence and a regional reach. We have inspiring workspaces, a collaborative marketing team, strong leadership support, excellent compensation and benefits, and a culture that enthusiastically supports personal and professional development, as well as diversity in the workplace. We strive to offer flexible employee work schedules accommodating work hours and locations that will give you the best opportunity to succeed while still balancing life outside the office with family and friends.
EEO SATEMENT: O’Connell Robertson hires quality candidates without regard to race, color, religion, sex, sexual preference, age, national origin, disability, sexual orientation, genetic information, gender identity, veteran status, or any other protected characteristic as established by applicable law.
#J-18808-Ljbffr