Property Finance Administrator (Copy)
TCWGlobal, New York, NY, United States
Finance & Operations Administrator – Property & Marketing Support
Pay Rate: $28–$32/hour (W-2)
Location: Onsite – New York, NY 11211
Schedule: Monday–Friday | 9:00 AM–5:00 PM (EST)
Start Date: ASAP
Duration: LOA coverage with potential longer-term extension
Perks: Weekly pay + benefits
About The Role Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support.
This is an excellent opportunity to gain hands‑on experience with a global retail organization while supporting a dynamic, fast‑paced property environment.
What You’ll Do Finance & Administrative Operations
Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations
Support month‑end, quarter‑end, and year‑end reporting and audits
Collect tenant sales data and maintain accurate rent rolls and financial trackers
Reconcile P-card expenses and maintain financial documentation
Maintain service contracts, work orders, and vendor documentation
Tenant, Vendor & Property Coordination
Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation
Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling
Issue tenant notices related to deliveries, operations, and lease requirements
Serve as a key liaison between tenants, facilities, security, and internal teams
Retailer Events & On‑Site Activation Support
Coordinate in‑store retailer events by collecting event details and securing required approvals
Communicate event plans to security, housekeeping, engineering, and marketing partners
Support on‑site activations such as Gift with Purchase programs, The Good Festival, and seasonal events
Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines
Gather retailer feedback and participation data to support continuous improvement
Website & Marketing Content Support
Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment
Upload and manage promotions, tenant offers, and event listings
Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content
Support marketing campaigns and seasonal activations with timely content updates
General Office & Team Support
Process mail, invoices, checks, and tenant documentation
Order office supplies and coordinate IT support as needed
Attend weekly staff meetings and required trainings
Support ad hoc administrative and operational needs
What We’re Looking For
Bachelor’s degree or equivalent experience
2–3 years of experience in an administrative, operations, or finance support role
Experience with AP/AR, invoicing, and financial documentation
Strong organizational skills and attention to detail
Comfortable working cross‑functionally with tenants, vendors, and internal teams
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
Experience with Salesforce and Procore is a plus
Ability to manage multiple priorities while maintaining professionalism and composure
Why This Role
Exposure to property operations, finance, marketing, and events in one role
Work onsite at a flagship, high‑profile retail destination
Strong training and onboarding with role continuity beyond LOA coverage
Opportunity to build relationships across retail, marketing, and operations teams
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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Location: Onsite – New York, NY 11211
Schedule: Monday–Friday | 9:00 AM–5:00 PM (EST)
Start Date: ASAP
Duration: LOA coverage with potential longer-term extension
Perks: Weekly pay + benefits
About The Role Our leading retail client is seeking a Finance & Operations Administrator to support the Property Coordinator, Marketing Director, and Center Management Team at Westfield World Trade Center. This role plays a critical part in ensuring smooth day-to-day operations across finance, tenant coordination, contracts, events, and marketing support.
This is an excellent opportunity to gain hands‑on experience with a global retail organization while supporting a dynamic, fast‑paced property environment.
What You’ll Do Finance & Administrative Operations
Process Accounts Payable and Accounts Receivable, including PO/invoice processing, manual billings, and percentage rent calculations
Support month‑end, quarter‑end, and year‑end reporting and audits
Collect tenant sales data and maintain accurate rent rolls and financial trackers
Reconcile P-card expenses and maintain financial documentation
Maintain service contracts, work orders, and vendor documentation
Tenant, Vendor & Property Coordination
Manage tenant onboarding and ongoing support, including certificates of insurance and compliance documentation
Oversee the Port Authority Loading Dock (VS3) system, including delivery approvals and scheduling
Issue tenant notices related to deliveries, operations, and lease requirements
Serve as a key liaison between tenants, facilities, security, and internal teams
Retailer Events & On‑Site Activation Support
Coordinate in‑store retailer events by collecting event details and securing required approvals
Communicate event plans to security, housekeeping, engineering, and marketing partners
Support on‑site activations such as Gift with Purchase programs, The Good Festival, and seasonal events
Assist with new retailer orientation, including URW Connect app training, center amenities, and operational guidelines
Gather retailer feedback and participation data to support continuous improvement
Website & Marketing Content Support
Audit and maintain the Westfield WTC website to ensure content accuracy and brand alignment
Upload and manage promotions, tenant offers, and event listings
Collaborate with internal teams to ensure consistency across messaging, imagery, and campaign content
Support marketing campaigns and seasonal activations with timely content updates
General Office & Team Support
Process mail, invoices, checks, and tenant documentation
Order office supplies and coordinate IT support as needed
Attend weekly staff meetings and required trainings
Support ad hoc administrative and operational needs
What We’re Looking For
Bachelor’s degree or equivalent experience
2–3 years of experience in an administrative, operations, or finance support role
Experience with AP/AR, invoicing, and financial documentation
Strong organizational skills and attention to detail
Comfortable working cross‑functionally with tenants, vendors, and internal teams
Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, SharePoint)
Experience with Salesforce and Procore is a plus
Ability to manage multiple priorities while maintaining professionalism and composure
Why This Role
Exposure to property operations, finance, marketing, and events in one role
Work onsite at a flagship, high‑profile retail destination
Strong training and onboarding with role continuity beyond LOA coverage
Opportunity to build relationships across retail, marketing, and operations teams
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
#J-18808-Ljbffr