Proposal Manager
University of North Texas - Denton, Denton, TX, United States
Title:
Proposal Manager
Employee Classification:
Proposal Manager
Campus:
University of North Texas
Division:
UNT-Research & Innovation
SubDivision-Department:
UNT-Research & Innovation
Department:
UNT-Appl AI Data Sci Inst-190414
Job Location:
Denton
Salary:
Salary to commensurate with experience
FTE:
1.000000
Retirement Eligibility:
TRS Eligible
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary The Applied Artificial Intelligence & Data Science Institute is an interdisciplinary research institute within the Division of Research & Innovation. The institute focuses on artificial intelligence and data sciences transforming every sector from healthcare and education to energy, environment, and national security. The AI Institute at the University of North Texas brings together faculty, students, and external partners to lead collaborative research, develop cutting‐edge applications, and prepare the next generation of AI innovators and problem solvers.
Position Overview The Proposal Manager oversees the full life‑cycle of proposal development for the Applied Artificial Intelligence & Data Science Institute (UNT AI) within the Division of Research & Innovation. The role manages proposal development (from pre‑proposal planning through to the final proposal ready for submission) and related support processes to ensure the UNT AI Institute submits compelling and on‑time proposals that meet requirements for solicitations of varying size and complexity, ranging from short‑term task orders to large, multi‑million dollar research projects. This position supports interdisciplinary research within the Institute through familiarity with the range of scholarship represented and identifies and connects members with relevant external research funding opportunities, including federal grants, local foundations, and industry partnerships. Other duties include planning, scheduling, and managing competitive proposals; serving as proposal writer, reviewer, and editor as needed; and acting as the point of contact for proposal activities and communications for the assigned area. The role is aligned with the strategic research initiatives of the Institute and requires creativity, originality, storytelling, and the ability to resolve complex problems.
Minimum Qualifications Bachelor's degree in a related field and two years progressively responsible experience in proposal submission activities for private, local, state or federal grants or contracts; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
Demonstrated ability to use varying styles, approaches, skills, and techniques to communicate with various constituents (e.g., faculty, staff, community partners).
Strong proposal writing experience; excellent verbal and written communication skills with original content and editing.
Ability to identify key components of an RFP and use them to develop tools needed to ensure compliance for each proposal effort.
Ability to maintain clear, consistent, timely, and effective communication with proposal stakeholders.
Proven track record in management of small to large, complex proposal efforts.
Preferred Qualifications Work experience in higher education with sponsored grant proposals.
Job Duties
Assist Principal Investigators (PI) in the full life‑cycle of grant proposal development from pre‑proposal planning through final submission. Manage proposal development for the institute including analyzing RFP requirements, creating schedules, building outlines and compliance matrices, and leading effective kickoff and review meetings that result in timely and compelling submissions. Serve as coordinator between institute team members and liaison to the Grants and Contracts Administration unit for document submission.
Assist Principal Investigators in quality proposal submissions. Connect faculty to on‑campus resources and data, liaison with offices across campus, create and provide relevant templates, and coordinate support for visual graphics and illustrations. Write all non‑technical components of proposals and support faculty with technical components, editing, formatting, and proofreading.
Develop and maintain metrics and strategies on proposals for the assigned areas. Prospect funding opportunities, communicate the funding landscape, and partner with University leadership to prioritize specific external funding.
Maintain up‑to‑date knowledge of UNT policies and procedures and sponsor, state, and federal regulations governing submissions of external funding proposals. Maintain NORDP membership and professional development for Research Development Professionals to engage in best practices and offer effective proposal development services to faculty.
Connect faculty to on‑campus resources and data, including AI tools, education, training, workshops, and champion new faculty investigators. Liaise between offices on campus and create a repository of resources for the assigned area.
Physical Requirements
Communicating with others to exchange information.
Sedentary work that primarily involves sitting/standing.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule Monday – Friday, 8am – 5pm. Some evenings and weekends as needed.
Driving University Vehicle No
Security Sensitive This is a Security Sensitive Position.
Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits For information regarding our Benefits, click here.
EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
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Proposal Manager
Employee Classification:
Proposal Manager
Campus:
University of North Texas
Division:
UNT-Research & Innovation
SubDivision-Department:
UNT-Research & Innovation
Department:
UNT-Appl AI Data Sci Inst-190414
Job Location:
Denton
Salary:
Salary to commensurate with experience
FTE:
1.000000
Retirement Eligibility:
TRS Eligible
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Department Summary The Applied Artificial Intelligence & Data Science Institute is an interdisciplinary research institute within the Division of Research & Innovation. The institute focuses on artificial intelligence and data sciences transforming every sector from healthcare and education to energy, environment, and national security. The AI Institute at the University of North Texas brings together faculty, students, and external partners to lead collaborative research, develop cutting‐edge applications, and prepare the next generation of AI innovators and problem solvers.
Position Overview The Proposal Manager oversees the full life‑cycle of proposal development for the Applied Artificial Intelligence & Data Science Institute (UNT AI) within the Division of Research & Innovation. The role manages proposal development (from pre‑proposal planning through to the final proposal ready for submission) and related support processes to ensure the UNT AI Institute submits compelling and on‑time proposals that meet requirements for solicitations of varying size and complexity, ranging from short‑term task orders to large, multi‑million dollar research projects. This position supports interdisciplinary research within the Institute through familiarity with the range of scholarship represented and identifies and connects members with relevant external research funding opportunities, including federal grants, local foundations, and industry partnerships. Other duties include planning, scheduling, and managing competitive proposals; serving as proposal writer, reviewer, and editor as needed; and acting as the point of contact for proposal activities and communications for the assigned area. The role is aligned with the strategic research initiatives of the Institute and requires creativity, originality, storytelling, and the ability to resolve complex problems.
Minimum Qualifications Bachelor's degree in a related field and two years progressively responsible experience in proposal submission activities for private, local, state or federal grants or contracts; or any equivalent combination of education, training, and experience.
Knowledge, Skills and Abilities
Demonstrated ability to use varying styles, approaches, skills, and techniques to communicate with various constituents (e.g., faculty, staff, community partners).
Strong proposal writing experience; excellent verbal and written communication skills with original content and editing.
Ability to identify key components of an RFP and use them to develop tools needed to ensure compliance for each proposal effort.
Ability to maintain clear, consistent, timely, and effective communication with proposal stakeholders.
Proven track record in management of small to large, complex proposal efforts.
Preferred Qualifications Work experience in higher education with sponsored grant proposals.
Job Duties
Assist Principal Investigators (PI) in the full life‑cycle of grant proposal development from pre‑proposal planning through final submission. Manage proposal development for the institute including analyzing RFP requirements, creating schedules, building outlines and compliance matrices, and leading effective kickoff and review meetings that result in timely and compelling submissions. Serve as coordinator between institute team members and liaison to the Grants and Contracts Administration unit for document submission.
Assist Principal Investigators in quality proposal submissions. Connect faculty to on‑campus resources and data, liaison with offices across campus, create and provide relevant templates, and coordinate support for visual graphics and illustrations. Write all non‑technical components of proposals and support faculty with technical components, editing, formatting, and proofreading.
Develop and maintain metrics and strategies on proposals for the assigned areas. Prospect funding opportunities, communicate the funding landscape, and partner with University leadership to prioritize specific external funding.
Maintain up‑to‑date knowledge of UNT policies and procedures and sponsor, state, and federal regulations governing submissions of external funding proposals. Maintain NORDP membership and professional development for Research Development Professionals to engage in best practices and offer effective proposal development services to faculty.
Connect faculty to on‑campus resources and data, including AI tools, education, training, workshops, and champion new faculty investigators. Liaise between offices on campus and create a repository of resources for the assigned area.
Physical Requirements
Communicating with others to exchange information.
Sedentary work that primarily involves sitting/standing.
Environmental Hazards
No adverse environmental conditions expected.
Work Schedule Monday – Friday, 8am – 5pm. Some evenings and weekends as needed.
Driving University Vehicle No
Security Sensitive This is a Security Sensitive Position.
Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
Benefits For information regarding our Benefits, click here.
EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
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