Executive Assistant, Capital Markets
JLL, Irvine, CA, United States
Executive Assistant
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. This position will assist executives with meeting and travel arrangements, schedule management, emails, technology support, material preparation, and distribution. This person will be required to be in the office Monday-Friday. Main Responsibilities
Manage complex schedules and calendars. Schedule travel arrangements - domestic and limited international. Organize and submit expense reports. Schedule conference calls. Keep contact information in Outlook updated. Type correspondence/memos, proofread documents, assemble reports and presentations. Update client information in JLL's internal database. Participate in key projects and lead presentation material preparation. Must be able to work overtime on short notice. May be asked on occasion to help with personal scheduling and travel. Other duties assigned. Experience Required
Minimum of 5 to 10 years' experience supporting C-Level Executives. Strong communication skills written and verbal with excellent spelling and organizational skills. Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment. Ability to be an independent worker and strategic thinker with a team player attitude. Ability to work to meet tight deadlines is critical. Previous related experience in the financial or real estate services industries preferred. Must be a self-starter and work without day-to-day supervision. Must have experience coordinating client events. Experience managing social media is a plus (LinkedIn Postings, etc.) Education
Bachelor's Degree or equivalent experience required. Computer Skills
Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint Strong experience in Power Point preferred. Graphic Design experience is a plus. Environment
Office
work with computers, copiers, and scanners. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 80,000.00
90,000.00 USD per year. Location: On-site
Irvine, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. This position will assist executives with meeting and travel arrangements, schedule management, emails, technology support, material preparation, and distribution. This person will be required to be in the office Monday-Friday. Main Responsibilities
Manage complex schedules and calendars. Schedule travel arrangements - domestic and limited international. Organize and submit expense reports. Schedule conference calls. Keep contact information in Outlook updated. Type correspondence/memos, proofread documents, assemble reports and presentations. Update client information in JLL's internal database. Participate in key projects and lead presentation material preparation. Must be able to work overtime on short notice. May be asked on occasion to help with personal scheduling and travel. Other duties assigned. Experience Required
Minimum of 5 to 10 years' experience supporting C-Level Executives. Strong communication skills written and verbal with excellent spelling and organizational skills. Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment. Ability to be an independent worker and strategic thinker with a team player attitude. Ability to work to meet tight deadlines is critical. Previous related experience in the financial or real estate services industries preferred. Must be a self-starter and work without day-to-day supervision. Must have experience coordinating client events. Experience managing social media is a plus (LinkedIn Postings, etc.) Education
Bachelor's Degree or equivalent experience required. Computer Skills
Intermediate to advanced working knowledge of Outlook, Word, Excel, and PowerPoint Strong experience in Power Point preferred. Graphic Design experience is a plus. Environment
Office
work with computers, copiers, and scanners. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 80,000.00
90,000.00 USD per year. Location: On-site
Irvine, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.