Administrative Assistant - Director of Special Education Programs
Young World Physical Education, Houston, TX, United States
Administrative Assistant - Director of Special Education Programs
Job Description
Primary Purpose
Facilitate the efficient operation of the special education office and provide clerical services to the Director of Special Education Programs. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Qualifications
High School Diploma or GED
Specific Knowledge/Skills
Proficient work processing and file maintenance skills
Ability to maintain confidentiality
Ability to work independently
Strong organizational skills and knowledge of office procedures
Effective communication and interpersonal skills
Minimum of 3 years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties
Organize and manage routine work activities and records with little supervision.
Compile information and prepare various reports for the department.
Provide assistance in scheduling professional learning opportunities for the special education department.
Maintain filing and tracking systems for the special education department professional learning opportunities.
Perform varied editing, typing and computer tasks in the preparation of correspondence, forms, manuals, reports, etc.
Process incoming mail for the director.
Maintain filing and tracking systems for the department financial and travel records.
Assist department and staff with reporting absences into AESOP.
Make travel arrangements for department staff.
Ensure confidentiality in dealing with student records, staff records, parents and employees.
Enter, receive, verify and approve payment on purchase orders for administrative staff.
Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
Research district policy, precedent, and current practices prior to taking action.
Participate as an effective team member who contributes to district, department, and content goals.
Demonstrates proficient levels of technology applications.
Participate fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
Utilize time wisely for effective management of job responsibilities.
Maintain punctuality in daily work times, appointments, and meetings.
Meet task completion deadlines established by supervisor.
Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
Maintain a positive and professional tone in all communication (i.e., email, written, and verbal).
Perform other duties and accept other responsibilities as assigned.
Working Conditions
Mental Demands
Effective verbal or written communication
Concentration while performing duties
Ability to maintain emotional control under stress
Ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, bending, lifting, and carrying
Prolonged sitting and use of computer
Repetitive hand motions
Terms
: 230
Hours
: 7.5
Location
: Clear Creek ISD LEARNER SUPPORT CENTER, Houston, Texas
#J-18808-Ljbffr
Facilitate the efficient operation of the special education office and provide clerical services to the Director of Special Education Programs. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Qualifications
High School Diploma or GED
Specific Knowledge/Skills
Proficient work processing and file maintenance skills
Ability to maintain confidentiality
Ability to work independently
Strong organizational skills and knowledge of office procedures
Effective communication and interpersonal skills
Minimum of 3 years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties
Organize and manage routine work activities and records with little supervision.
Compile information and prepare various reports for the department.
Provide assistance in scheduling professional learning opportunities for the special education department.
Maintain filing and tracking systems for the special education department professional learning opportunities.
Perform varied editing, typing and computer tasks in the preparation of correspondence, forms, manuals, reports, etc.
Process incoming mail for the director.
Maintain filing and tracking systems for the department financial and travel records.
Assist department and staff with reporting absences into AESOP.
Make travel arrangements for department staff.
Ensure confidentiality in dealing with student records, staff records, parents and employees.
Enter, receive, verify and approve payment on purchase orders for administrative staff.
Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Stay up-to-date professionally through the selection of quality staff development opportunities for personal growth.
Research district policy, precedent, and current practices prior to taking action.
Participate as an effective team member who contributes to district, department, and content goals.
Demonstrates proficient levels of technology applications.
Participate fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
Utilize time wisely for effective management of job responsibilities.
Maintain punctuality in daily work times, appointments, and meetings.
Meet task completion deadlines established by supervisor.
Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
Maintain a positive and professional tone in all communication (i.e., email, written, and verbal).
Perform other duties and accept other responsibilities as assigned.
Working Conditions
Mental Demands
Effective verbal or written communication
Concentration while performing duties
Ability to maintain emotional control under stress
Ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, bending, lifting, and carrying
Prolonged sitting and use of computer
Repetitive hand motions
Terms
: 230
Hours
: 7.5
Location
: Clear Creek ISD LEARNER SUPPORT CENTER, Houston, Texas
#J-18808-Ljbffr