Experiential Assistant
NVE Experience Agency, Los Angeles, CA, United States
About NVE Experience Agency
NVE Experience Agency
is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.
Summary of Position The Experiential Assistant at NVE Experience Agency plays a vital role in supporting both the accounts and production team members, ensuring the smooth execution of events and effective management of client accounts. This hybrid role combines administrative tasks with hands‑on event coordination and client interaction. Key responsibilities include managing project‑specific administrative duties (internal and client meeting note taking, meeting scheduling, etc.), handling finance admin duties such as vendor invoicing, research, and general support to both accounts and production department teams. The Experiential Assistant must possess strong organizational, communication, and multitasking skills, as well as a proactive and detail‑oriented approach to work. This position offers a dynamic and fast‑paced environment where teamwork, adaptability, and creativity are essential for success.
Job Responsibilities
Coordinate and organize internal and external meetings, including kick‑offs, status calls, working sessions, and brainstorms.
Manage documentation of meeting notes from internal and external meetings, including action items for stakeholders to act upon.
Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
Handle finance administrative tasks related to event projects such as onboarding new vendors, processing vendor invoicing, and creating POs.
Manage deck updates including editing copy, proofreading documents, and ensuring quality.
Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.
Provide onsite support during events, including during install and setup, event live and load out.
Qualifications
0‑1 year of experience.
Proficiency in Google Suite (Docs, Sheets, and Slides).
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
A proactive attitude and ability to work collaboratively in a team setting.
Requirements
Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working off‑site.
Must be able to work outdoors in various weather conditions.
Have a valid Driver’s License.
Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items.
Available to work weekends and evenings as needed for events.
Location We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in any of our hub locations.
Benefits
401k Match
Communication Stipend
Paid Company holidays & PTO Package
Company get togethers & retreats
Flexible WFH policy
Salary Estimation [$19.50 – $21.00 per hour]
Employment This is a non‑exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to location, departmental budgets, certifications, and overall job‑related qualifications.
Employment Eligibility Verification Employment eligibility verification is required for this role. In certain states, NVE participates in the E‑Verify program in accordance with local regulations. Applicable states: Utah, Arizona, Louisiana, Mississippi, Tennessee, Alabama, Georgia, North Carolina, South Carolina, and Florida.
Equal Employment Opportunity Statement As set forth in NVE Experience Agency’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.
Summary of Position The Experiential Assistant at NVE Experience Agency plays a vital role in supporting both the accounts and production team members, ensuring the smooth execution of events and effective management of client accounts. This hybrid role combines administrative tasks with hands‑on event coordination and client interaction. Key responsibilities include managing project‑specific administrative duties (internal and client meeting note taking, meeting scheduling, etc.), handling finance admin duties such as vendor invoicing, research, and general support to both accounts and production department teams. The Experiential Assistant must possess strong organizational, communication, and multitasking skills, as well as a proactive and detail‑oriented approach to work. This position offers a dynamic and fast‑paced environment where teamwork, adaptability, and creativity are essential for success.
Job Responsibilities
Coordinate and organize internal and external meetings, including kick‑offs, status calls, working sessions, and brainstorms.
Manage documentation of meeting notes from internal and external meetings, including action items for stakeholders to act upon.
Organize and maintain project files and records, shared folders, and drives, ensuring accuracy and accessibility for team members.
Handle finance administrative tasks related to event projects such as onboarding new vendors, processing vendor invoicing, and creating POs.
Manage deck updates including editing copy, proofreading documents, and ensuring quality.
Assist with managing client inquiries, requests, and changes throughout the planning and execution process.
Begin to build and nurture client relationships, demonstrating reliability, responsiveness, and commitment to delivering exceptional service.
Provide onsite support during events, including during install and setup, event live and load out.
Qualifications
0‑1 year of experience.
Proficiency in Google Suite (Docs, Sheets, and Slides).
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
A proactive attitude and ability to work collaboratively in a team setting.
Requirements
Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working off‑site.
Must be able to work outdoors in various weather conditions.
Have a valid Driver’s License.
Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items.
Available to work weekends and evenings as needed for events.
Location We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in any of our hub locations.
Benefits
401k Match
Communication Stipend
Paid Company holidays & PTO Package
Company get togethers & retreats
Flexible WFH policy
Salary Estimation [$19.50 – $21.00 per hour]
Employment This is a non‑exempt role. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to location, departmental budgets, certifications, and overall job‑related qualifications.
Employment Eligibility Verification Employment eligibility verification is required for this role. In certain states, NVE participates in the E‑Verify program in accordance with local regulations. Applicable states: Utah, Arizona, Louisiana, Mississippi, Tennessee, Alabama, Georgia, North Carolina, South Carolina, and Florida.
Equal Employment Opportunity Statement As set forth in NVE Experience Agency’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
#J-18808-Ljbffr