Affordable Housing Compliance Specialist
Rochester's Cornerstone Group, Rochester, NY, United States
Join our Team and Make a Difference! At Rochester’s Cornerstone Group, we value our employees and foster a positive and supportive work environment, where integrity is our guiding principle. If you’re looking for an opportunity to grow with a passionate and dynamic team, we’d love to hear from you.
We’re Hiring! We’re looking for an experienced and motivated Regional Compliance Specialist to join our growing team.
Compensation $68,000 - $75,000 annually (based on experience). Full Time Exempt, with hybrid work schedule.
Essential Functions File Compliance
Provides oversight for all site prospect/resident certifications including but not limited to annual recertification, move‑in certifications, initial certifications and interim certifications.
Ensures all move‑ins are reviewed and approved by 3rd party compliance when applicable.
Reviews Rent Roll Report, sorted by Annual Recert Date, and reviews the recertifications due for the given month as provided by site staff.
Works in collaboration with Area/Regional Managers and Directors to expedite concerns and enforce timely completion of recertifications with site staff.
Audits
Schedules and conducts annual internal compliance audits with regional and site staff to ensure that appropriate forms, file order, waiting list, and applications are being used as per CPM rules.
Monitors annual investor file audits as required.
Assists in preparation and participation of regulatory agency inspections (HCR, HFA, HUD, RD), or other inspections with lender, investor, or owner as needed.
Responds to and collaborates with regional managers on audit questions or concerns during audits and when preparing responses to agency audits.
Prepares responses to internal and external audits and file reviews.
Maintains computerized file audits and checklists to ensure that each audit has been completed within the required time frame.
Communicates with regional managers regarding file audit correspondence and any findings or recommended clarifications.
Monitors correspondence to ensure that all submissions and responses/corrections are completed in a timely manner.
Monitoring
Assists in monitoring/maintaining regulatory compliance with company policies, procedures, and industry regulations (i.e., LIHTC, HUD, HOME, HTF, RD) on behalf of owner/agent.
Tracks and monitors all EIV income reports. Provides training as needed.
Assists in the preparation and maintenance of all affirmative fair housing marketing plans (AFHMPs).
Ensures site compliance with annual AFHMP marketing requirements.
Updates rents in software for each property.
Maintains up-to-date Fact Sheets for each property.
Completes/compiles third‑party, bank, regulatory agency, syndicator monthly/quarterly/annual compliance reports.
Completes annual owner certifications.
Prepares and submits monthly site reports to district managers, detailing accuracy in compliance for all affordable sites.
Prepares and submits an Annual Site Management Audit report.
Researches federal and state websites and informational distribution communications to stay abreast of changes.
Maintains computerized file audits and checklists to ensure that each audit has been completed within the required time frame.
Updates property management software including specific features such as letters and forms.
Maintains all corporate office binders and documentation folders with required information and provides copies to community managers.
Training
Trains all CPM site staff on compliance requirements through a variety of methods (virtually/in‑person) and assists new managers by providing direction regarding forms and file order clarification as needed.
Provides site and regional manager refresher training as needed, based on annual internal compliance audit results.
Debriefs with site managers at the end of an audit regarding any concerns or repeat findings, and offers clarification or training regarding appropriate methods or forms.
Provides documentation and prepares training materials to facilitate training meetings for all new and/or updated compliance requirements.
Attends training seminars to obtain certifications as necessary for all CPM affordable sites, including but not limited to HUD Section 236, Mitchell Lama, Project‑Based Section 8, PRAC, LIHTC, and aims to become certified trainer as needed.
Mental and Physical Demands
Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail, problem‑solving, and high level of organizational and prioritization skills.
Requires ability to maintain confidentiality of information received.
Required to sit for prolonged periods; exposed to visual display terminal for prolonged periods; dexterity and precision required in operation of a computer.
Ability to lift up to 25 pounds.
Ability to perform other duties as assigned.
Travel Demands
Travels to sites as necessary to assist in training, performing internal audits, or to assist in preparation for agency audits; expects up to 4 trips per month.
Supervisory Responsibilities
This position does not have any consistent supervisory responsibilities except those that may be assigned per assignment.
Education Requirements
Associate degree from an accredited college or equivalent real estate education.
Accredited Resident Manager (ARM) or Certified Property Manager (CPM) must be obtained within five years of employment.
Additional requirements for affordable site management.
Must be a Certified Occupancy Specialist (COS).
Must have C3P tax credit and LIHTC certification.
Must have STAR certification.
Core Competencies / Qualifications
Commitment to the company’s mission.
Knowledge of financial operations and budgeting.
Excellent interpersonal, organizational, time‑management, conflict resolution and verbal/written communication skills.
Computer proficiency in Microsoft Office; ability to navigate the Internet.
Ability to manage flexible schedule and remain available for property emergencies.
Regular travel between local residential sites required; out-of‑area travel as necessary.
Valid driver’s licence and New York State motor vehicle insurance.
Required use of personal cell phone.
Why Join Our Team?
We are a regional leader in affordable housing and real‑estate development, consulting, brokerage services, and property management.
We have been recognized as a winner of RBJ’s Excellence in Construction and Real Estate and have received multiple Top Workplace awards in Rochester.
We’re committed to diversity, equity and inclusion and seek to build an inclusive workforce.
We support employee growth and offer promotion and transfer opportunities; we discuss job performance regularly.
Our Mission We are committed to developing, preserving and managing affordable housing that enhances the lives of our residents.
Our Values We foster an innovative and inclusive environment where integrity is the cornerstone.
Our People and Culture RCG/CPM is committed to providing superior quality and unparalleled customer service in all aspects of our business. We believe each employee contributes to the success and growth of our company.
It is the policy of RCG/CPM to maintain a harmonious and professional workplace environment that promotes efficiency, positive employee morale and a professional image. RCG/CPM is committed to a work environment in which all individuals are treated with respect.
Equal Employment Opportunity Statement RCG/CPM is an Equal Opportunity Employer. Employment opportunities at RCG/CPM are based upon one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.
Job descriptions are not an exhaustive list of duties; other tasks consistent with the scope and intent of the position may also be required.
About Rochester’s Cornerstone Group, Ltd. Formed in 1990, Rochester’s Cornerstone Group has become a true leader in affordable housing development in New York State. Since being formed, Cornerstone has created or preserved more than 3,000 units of affordable housing across New York State and extending into Pennsylvania. These projects serve a wide range of people, including families, the elderly, individuals with mobility impairments or people with developmental disabilities. Cornerstone has also brokered dozens of commercial properties in the region, ranging from professional office space to vacant land to industrial parks, and has developed multiple commercial properties, from new construction to historic renovation.
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We’re Hiring! We’re looking for an experienced and motivated Regional Compliance Specialist to join our growing team.
Compensation $68,000 - $75,000 annually (based on experience). Full Time Exempt, with hybrid work schedule.
Essential Functions File Compliance
Provides oversight for all site prospect/resident certifications including but not limited to annual recertification, move‑in certifications, initial certifications and interim certifications.
Ensures all move‑ins are reviewed and approved by 3rd party compliance when applicable.
Reviews Rent Roll Report, sorted by Annual Recert Date, and reviews the recertifications due for the given month as provided by site staff.
Works in collaboration with Area/Regional Managers and Directors to expedite concerns and enforce timely completion of recertifications with site staff.
Audits
Schedules and conducts annual internal compliance audits with regional and site staff to ensure that appropriate forms, file order, waiting list, and applications are being used as per CPM rules.
Monitors annual investor file audits as required.
Assists in preparation and participation of regulatory agency inspections (HCR, HFA, HUD, RD), or other inspections with lender, investor, or owner as needed.
Responds to and collaborates with regional managers on audit questions or concerns during audits and when preparing responses to agency audits.
Prepares responses to internal and external audits and file reviews.
Maintains computerized file audits and checklists to ensure that each audit has been completed within the required time frame.
Communicates with regional managers regarding file audit correspondence and any findings or recommended clarifications.
Monitors correspondence to ensure that all submissions and responses/corrections are completed in a timely manner.
Monitoring
Assists in monitoring/maintaining regulatory compliance with company policies, procedures, and industry regulations (i.e., LIHTC, HUD, HOME, HTF, RD) on behalf of owner/agent.
Tracks and monitors all EIV income reports. Provides training as needed.
Assists in the preparation and maintenance of all affirmative fair housing marketing plans (AFHMPs).
Ensures site compliance with annual AFHMP marketing requirements.
Updates rents in software for each property.
Maintains up-to-date Fact Sheets for each property.
Completes/compiles third‑party, bank, regulatory agency, syndicator monthly/quarterly/annual compliance reports.
Completes annual owner certifications.
Prepares and submits monthly site reports to district managers, detailing accuracy in compliance for all affordable sites.
Prepares and submits an Annual Site Management Audit report.
Researches federal and state websites and informational distribution communications to stay abreast of changes.
Maintains computerized file audits and checklists to ensure that each audit has been completed within the required time frame.
Updates property management software including specific features such as letters and forms.
Maintains all corporate office binders and documentation folders with required information and provides copies to community managers.
Training
Trains all CPM site staff on compliance requirements through a variety of methods (virtually/in‑person) and assists new managers by providing direction regarding forms and file order clarification as needed.
Provides site and regional manager refresher training as needed, based on annual internal compliance audit results.
Debriefs with site managers at the end of an audit regarding any concerns or repeat findings, and offers clarification or training regarding appropriate methods or forms.
Provides documentation and prepares training materials to facilitate training meetings for all new and/or updated compliance requirements.
Attends training seminars to obtain certifications as necessary for all CPM affordable sites, including but not limited to HUD Section 236, Mitchell Lama, Project‑Based Section 8, PRAC, LIHTC, and aims to become certified trainer as needed.
Mental and Physical Demands
Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail, problem‑solving, and high level of organizational and prioritization skills.
Requires ability to maintain confidentiality of information received.
Required to sit for prolonged periods; exposed to visual display terminal for prolonged periods; dexterity and precision required in operation of a computer.
Ability to lift up to 25 pounds.
Ability to perform other duties as assigned.
Travel Demands
Travels to sites as necessary to assist in training, performing internal audits, or to assist in preparation for agency audits; expects up to 4 trips per month.
Supervisory Responsibilities
This position does not have any consistent supervisory responsibilities except those that may be assigned per assignment.
Education Requirements
Associate degree from an accredited college or equivalent real estate education.
Accredited Resident Manager (ARM) or Certified Property Manager (CPM) must be obtained within five years of employment.
Additional requirements for affordable site management.
Must be a Certified Occupancy Specialist (COS).
Must have C3P tax credit and LIHTC certification.
Must have STAR certification.
Core Competencies / Qualifications
Commitment to the company’s mission.
Knowledge of financial operations and budgeting.
Excellent interpersonal, organizational, time‑management, conflict resolution and verbal/written communication skills.
Computer proficiency in Microsoft Office; ability to navigate the Internet.
Ability to manage flexible schedule and remain available for property emergencies.
Regular travel between local residential sites required; out-of‑area travel as necessary.
Valid driver’s licence and New York State motor vehicle insurance.
Required use of personal cell phone.
Why Join Our Team?
We are a regional leader in affordable housing and real‑estate development, consulting, brokerage services, and property management.
We have been recognized as a winner of RBJ’s Excellence in Construction and Real Estate and have received multiple Top Workplace awards in Rochester.
We’re committed to diversity, equity and inclusion and seek to build an inclusive workforce.
We support employee growth and offer promotion and transfer opportunities; we discuss job performance regularly.
Our Mission We are committed to developing, preserving and managing affordable housing that enhances the lives of our residents.
Our Values We foster an innovative and inclusive environment where integrity is the cornerstone.
Our People and Culture RCG/CPM is committed to providing superior quality and unparalleled customer service in all aspects of our business. We believe each employee contributes to the success and growth of our company.
It is the policy of RCG/CPM to maintain a harmonious and professional workplace environment that promotes efficiency, positive employee morale and a professional image. RCG/CPM is committed to a work environment in which all individuals are treated with respect.
Equal Employment Opportunity Statement RCG/CPM is an Equal Opportunity Employer. Employment opportunities at RCG/CPM are based upon one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.
Job descriptions are not an exhaustive list of duties; other tasks consistent with the scope and intent of the position may also be required.
About Rochester’s Cornerstone Group, Ltd. Formed in 1990, Rochester’s Cornerstone Group has become a true leader in affordable housing development in New York State. Since being formed, Cornerstone has created or preserved more than 3,000 units of affordable housing across New York State and extending into Pennsylvania. These projects serve a wide range of people, including families, the elderly, individuals with mobility impairments or people with developmental disabilities. Cornerstone has also brokered dozens of commercial properties in the region, ranging from professional office space to vacant land to industrial parks, and has developed multiple commercial properties, from new construction to historic renovation.
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