Event Specialist (Trade Shows and Sponsored Events)
Filevine, Salt Lake City, UT, United States
Event Coordinator/Specialist
We are seeking an enthusiastic and detail-oriented Event Coordinator/Specialist to join our Trade Show and Sponsored Events team, which operates as part of our broader Event Marketing organization under the VP of Experiential and Product Marketing. In this role, you'll manage your own portfolio of trade shows and sponsored eventstypically smaller, more straightforward events with fewer logistical complexitieswhile collaborating alongside our Event Marketing Managers who handle larger, more complex programs. This is an excellent opportunity for someone looking to build their career in event marketing, whether you have direct trade show experience or transferable skills from project management, coordination, or related fields. The ideal candidate will be highly organized, thrive in a team environment, and be energized by the fast-paced nature of event execution. What You'll Do Own end-to-end coordination and execution of an assigned portfolio of smaller trade shows and sponsored events Coordinate all event logistics including materials shipping, on-site operations, and vendor management Work with show vendor portals to register booth staff and procure event essentials such as electricity, internet, and other booth accessories Manage inventory of event supplies, promotional materials, and trade show assets Coordinate travel arrangements for team members attending events, including transportation, hotel accommodations, and meals Ensure all marketing materials and promotional items are prepared, brand-compliant, and available for events Support booth operations and coordinate with sales teams on-site Track event expenses and ensure adherence to assigned budgets Collaborate with Event Marketing Managers and cross-functional teams on event logistics Manage event registration processes and attendee communications for assigned events Maintain organized documentation of event processes, timelines, and vendor contacts Ensure booth staff is assigned, travel arrangements are made, and all event information is clearly communicated to the on-site team Conduct post-event evaluations to gather feedback and identify areas for improvement Track event attendance and engagement metrics for assigned events Complete post-event documentation and reporting Qualifications 1-3 years of experience in event coordination, trade shows, project management, or related field Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to manage multiple projects simultaneously and work to deadlines Proficiency in Microsoft Office Suite or Google Workspace Proactive attitude and ability to solve problems independently Team player with ability to build strong working relationships across departments Ability to travel domestically up to 25% as needed Ability to handle physical demands of trade shows, including standing for extended periods and lifting/moving objects up to 25-40 pounds Experience with trade shows or corporate events Familiarity with event management software Experience in the legal tech or SaaS industry Bachelor's degree in Business, Marketing, Hospitality, Communications, or related field (or equivalent work experience) What We're Looking For Detail-oriented and organized with strong coordination skills Flexible and adaptable, as event schedules and requirements change frequently Comfortable working both independently and as part of a collaborative team Professional and able to represent Filevine positively to customers, partners, and industry peers Eager to learn and grow within the event marketing field Physical Demands This position requires physical capabilities essential to trade show and event execution, including but not limited to: standing and walking for extended periods, lifting and moving objects up to 40 pounds, visual acuity for detail work, and the stamina to work long hours during event days. Why Join Filevine Join a team of passionate professionals at one of the fastest-growing legal tech companies in the nation. You'll have the opportunity to contribute to high-impact events, develop your skills in event marketing, and work with a collaborative team that values innovation and excellence.
We are seeking an enthusiastic and detail-oriented Event Coordinator/Specialist to join our Trade Show and Sponsored Events team, which operates as part of our broader Event Marketing organization under the VP of Experiential and Product Marketing. In this role, you'll manage your own portfolio of trade shows and sponsored eventstypically smaller, more straightforward events with fewer logistical complexitieswhile collaborating alongside our Event Marketing Managers who handle larger, more complex programs. This is an excellent opportunity for someone looking to build their career in event marketing, whether you have direct trade show experience or transferable skills from project management, coordination, or related fields. The ideal candidate will be highly organized, thrive in a team environment, and be energized by the fast-paced nature of event execution. What You'll Do Own end-to-end coordination and execution of an assigned portfolio of smaller trade shows and sponsored events Coordinate all event logistics including materials shipping, on-site operations, and vendor management Work with show vendor portals to register booth staff and procure event essentials such as electricity, internet, and other booth accessories Manage inventory of event supplies, promotional materials, and trade show assets Coordinate travel arrangements for team members attending events, including transportation, hotel accommodations, and meals Ensure all marketing materials and promotional items are prepared, brand-compliant, and available for events Support booth operations and coordinate with sales teams on-site Track event expenses and ensure adherence to assigned budgets Collaborate with Event Marketing Managers and cross-functional teams on event logistics Manage event registration processes and attendee communications for assigned events Maintain organized documentation of event processes, timelines, and vendor contacts Ensure booth staff is assigned, travel arrangements are made, and all event information is clearly communicated to the on-site team Conduct post-event evaluations to gather feedback and identify areas for improvement Track event attendance and engagement metrics for assigned events Complete post-event documentation and reporting Qualifications 1-3 years of experience in event coordination, trade shows, project management, or related field Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to manage multiple projects simultaneously and work to deadlines Proficiency in Microsoft Office Suite or Google Workspace Proactive attitude and ability to solve problems independently Team player with ability to build strong working relationships across departments Ability to travel domestically up to 25% as needed Ability to handle physical demands of trade shows, including standing for extended periods and lifting/moving objects up to 25-40 pounds Experience with trade shows or corporate events Familiarity with event management software Experience in the legal tech or SaaS industry Bachelor's degree in Business, Marketing, Hospitality, Communications, or related field (or equivalent work experience) What We're Looking For Detail-oriented and organized with strong coordination skills Flexible and adaptable, as event schedules and requirements change frequently Comfortable working both independently and as part of a collaborative team Professional and able to represent Filevine positively to customers, partners, and industry peers Eager to learn and grow within the event marketing field Physical Demands This position requires physical capabilities essential to trade show and event execution, including but not limited to: standing and walking for extended periods, lifting and moving objects up to 40 pounds, visual acuity for detail work, and the stamina to work long hours during event days. Why Join Filevine Join a team of passionate professionals at one of the fastest-growing legal tech companies in the nation. You'll have the opportunity to contribute to high-impact events, develop your skills in event marketing, and work with a collaborative team that values innovation and excellence.