Executive Director of Athletics

Overview

Job Title: Executive Director of Athletics  Wage/Hour Status: Exempt

Reports to: Superintendent  Pay Grade: Prof. Non-Teaching 8 (233 Days)

Dept./School: Athletics  Date Revised: March 2026

Primary Purpose

Direct and manage the overall athletic program for the district. Work to provide each student with the opportunity to participate in an extracurricular athletic activity and ensure compliance with all state, University Interscholastic League (UIL), and local requirements.

Qualifications

Education/Certification:

Master’s degree from an accredited college or university, preferred

Valid Texas teaching certificate

Special Knowledge/Skills:

Knowledge of the overall operations of an athletic program

Knowledge of state and UIL policies governing athletics

Ability to implement policy and procedures

Ability to interpret data

Ability to manage budget and personnel, and coordinate district functions

Strong communication, public relations, and interpersonal skills

Experience:

Five years of successful teaching and head coaching experience

Administrative experience

Major Responsibilities and Duties

Program Planning

• Direct and manage the district’s athletic program and facilities.
• Establish and maintain physical and academic eligibility requirements for participation in each sport, and verify each athlete’s eligibility.
• Maintain an active program that promotes good sportsmanship and student development, including the time, resources, and materials to support the accomplishment of department goals.
• Obtain and use evaluative findings (including student achievement data) to gauge athletic program effectiveness and ensure that program renewal is continuous and responsive to student needs.

Athletic Events

• Manage district athletic operations, including directing ticket sales, employing game officials, and ensuring preparation of facilities.
• Prepare and approve all interscholastic game schedules.
• Approve or arrange transportation, lodging, and meals for out-of-town athletic events.
• Oversee the process of cleaning, repairing, and storing all district athletic equipment, including maintaining a current inventory of supplies, equipment, and fixed assets, and recommending disposal and replacement of equipment.
• Plan, organize, and oversee all athletic award programs.

Student Management

• Implement district student management policies, communicate expected student behavior related to athletics, and ensure enforcement of student discipline in accordance with the Student Code of Conduct and the student handbook.
• Establish and maintain open lines of communication on vital issues with parents, students, and teachers.

Policy, Reports, and Law

• Implement the policies established by federal law, state law, State Board of Education rule, UIL rules, and local board policy in the area of athletics.
• Compile, maintain, and file all reports, records, and other documents required.
• Follow district safety protocols and emergency procedures.
• Represent district/school interest through participation and engagement in the DEC.

Budget and Inventory

• Develop and administer a budget based on documented needs and ensure that operations are cost-effective and funds are managed wisely.
• Maintain a current inventory of supplies and equipment and recommend disposal and replacement of equipment when necessary.

Personnel Management

• Prepare, review, and revise job descriptions for the athletic department.
• Recruit, select, train, supervise, and evaluate all athletic department personnel and make recommendations relative to assignment, retention, discipline, and dismissal.
• Develop training options and/or improvement plans for employees to ensure exemplary operation in the area of athletics.

Community Relations

• Articulate the district’s mission and goals in the area of athletics to the community and solicit its support in realizing the mission.
• Demonstrate awareness of district and community needs, initiate activities to meet those needs, and use appropriate and effective techniques to encourage community and parent involvement.
• Support athletic booster club activities.

Supervisory Responsibilities

Supervise and evaluate the performance of coaches and support staff.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Standard office equipment, including computer, peripherals, and other instructional equipment
• Posture: Frequent prolonged sitting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; frequent driving
• Lifting: Occasional light lifting (less than 15 pounds)
• Environment: Frequent districtwide and statewide travel
• Mental Demands: Maintain emotional control under stress; frequent, prolonged, and irregular hours

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