Adminstrator/Physician Director

Austin Face and Body, founded by Dr. Sean Paul, is a leading practice specializing in eyelid, facial, body and breast plastic surgery in the Austin, Texas area. Dr. Paul is a board-certified physician and surgeon with extensive training from prestigious institutions and expertise in both cosmetic and reconstructive procedures.

Utilizing a combination of non-surgical treatments and minimally invasive techniques, Austin Face and Body focuses on delivering personalized care to achieve optimal outcomes. The practice is committed to providing exceptional service to patients in a state-of-the-art and welcoming environment. With a passion for innovation, education, and patient-centered care, Austin Face and Body continues to set a standard of excellence in facial aesthetics and surgery.

With 3 locations in the greater Austin area and 9 providers, Austin Face and Body provides expert specialists and a focus on bepsoke patieny care.

Role Description

This is a full-time, on-site role for an Administrator/Physician Director, based in the Austin, Texas Metropolitan Area. The Administrator/Physician Director will oversee daily operations, including managing staff, scheduling, budgeting, and ensuring compliance with healthcare regulations. The role will also focus on implementing and optimizing practice policies, maintaining high standards of patient care, and contributing to the development of strategic goals to support organizational growth. Collaboration with medical professionals and administrative teams is a key component of this position.

Job Summary: This position works in concert with the partners in overseeing administrative, financial, and developmental activities of the practice.

Education and Experience

• Baccalaureate degree in business administration, health care administration, or similar.
• At least five years of hospital or medical practice management experience, preferably within a physician practice.
• Strong financial background with previous experience in physician office billing systems, accounts payable, general ledger, tax reporting, and budgeting.
• Demonstrable experience in personnel management and administration of payroll systems.
• In-depth knowledge of compliance, personnel law, workplace safety, and other regulatory issues pertaining to group practice.
• Superior interpersonal and communications skills.
• Decisive leadership with above-average judgment.
• Trustworthiness.
• Able to effectively sustain multiple simultaneous tasks.
• Attentive to detail and accurate.
• Ability to anticipate critical issues and design effective interventions.

Responsibilities

• Financial Operations: Work with CFO to maintain appropriate oversight of practice financial operations with direct responsibility for disbursements, financial reporting, budgeting, tax reporting and compliance, and safekeeping of practice assets. Maintains supervisory responsibility for billing, collections, information systems, and insurance processing. Continually ensures optimal efficiency and profitability within the practice.
• Personnel Management: Ensures effective coordination of staff efforts, provides support and assistance to supervisors, oversees supervision and training of practice staff, encourages optimal performance, and maintains compliance with standardized operating procedures and governmental regulations. Directly responsible for administration of payroll and related regulatory and tax reporting.
• Communication with Physicians: Provides ongoing and timely communication to the physician director and physicians regarding the status of the partnership and practice. Coordinates physician meetings and maintains written agendas and minutes for all partnership meetings. Provides appropriate and accurate data to facilitate informed decision-making by the physicians.
• Strategic Planning and Practice Development: Identifies opportunities for practice growth and revenue diversification and ensures effective implementation and subsequent management of designated priorities. Monitors developments in the local market and provides recommendations regarding appropriate responses and strategies, and ensures implementation of planning initiatives. Has supervisory responsibility for marketing efforts.
• Practice Liaison: Acts as a liaison for the practice in coordinating its dealings with legal counsel, accountants, consultants, and other advisors.
• Regulatory Compliance and Service Standards: Ensures appropriate regulatory compliance and quality standards in all aspects of practice services provided to patients and maintains effective methods for assessing such performance.
• Referral Relations: Maintains positive and loyal relationships among referring specialists, actively solicits and resolves areas of concern, and provides appropriate training and coordination assistance for referring offices.
• Payer Relations and Contract Administrator: Maintains appropriate communication with payers, sustaining positive and mutually beneficial relationships; also monitors payer contract performance and provides evaluation of potential contracting opportunities.
• Facilities/Equipment Management: Maintains oversight partnership facilities and equipment, ensuring proper maintenance and safekeeping. Also ensures maintenance of supplies inventories and maintains appropriate processes for ordering and storage of such supplies.
• Other Duties: Performs other duties and assumes various responsibilities as determined by the physician director.

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