Impact Theory is hiring: Advertising Operations Specialist in Los Angeles
Impact Theory, Los Angeles, CA, United States
Ad Ops Specialist
Impact Theory explores the ideas, strategies, and mindsets shaping the future of business, finance, politics, culture, economics and global affairs. Hosted by entrepreneur and co-founder Tom Bilyeu, the show features in-depth conversations with world-class thinkers focused on building resilience, critical thinking, and long-term success in a rapidly changing world. Women of Impact is a leading personal growth show hosted by entrepreneur and advocate Lisa Bilyeu. Through candid, actionable conversations with experts and cultural leaders, the show tackles relationships, confidence, mental health, and identityhelping women develop the skills, boundaries, and self-belief needed to thrive personally and professionally. Love Theory is a relationship-focused podcast hosted by Tom and Lisa Bilyeu, featuring real-time video conversations with callers from the Impact Theory community. While episodes are recorded (not streamed live), callers join live on videorequiring tight production, strong judgment, and thoughtful caller management to ensure emotionally safe, high-quality conversations. The Ad Ops Specialist supports the execution of advertising campaigns across podcasts, YouTube, and digital platforms including Impact Theory, Women of Impact, Love Theory and Mayim Bialik's Breakdown. You'll help manage campaign setup, creative delivery, QA checks, reporting, and billing support to ensure campaigns launch on time and deliver accurately. This role is a great fit for someone early in their operations or project coordination career who is detail-oriented, organized, and eager to learn ad operations. Key Responsibilities Support the trafficking and execution of podcast and YouTube ad campaigns. Assist with campaign setup, launches, and basic troubleshooting across platforms (including Megaphone and Flightpath, or similar systems). Coordinate creative asset intake, talking points, approvals, and timelines with internal teams and external partners. Quality Control and Compliance Perform QA checks to ensure ad placement, timing, tracking, and platform requirements are met. Help ensure paid placements, host reads, and integrations align with FTC and platform guidelines. Flag issues early and escalate to senior team members as needed. Operations and Reporting Update and maintain tracking systems (Monday boards and internal docs) to reflect campaign status and delivery. Assist with weekly and end-of-campaign reporting, including delivery metrics and notes. Help monitor delivery and performance trends and surface potential risks to the team. Billing and Delivery Verification Support monthly billing reconciliation and delivery verification. Help prepare documentation and reports used by Finance and advertiser partners. Cross-Functional Alignment Work closely with Partnerships, Production, and Finance to keep campaigns on track. Communicate clearly and promptly when timelines, assets, or approvals are at risk. Learn and follow trafficking workflows, SOPs, and advertiser requirements.
Impact Theory explores the ideas, strategies, and mindsets shaping the future of business, finance, politics, culture, economics and global affairs. Hosted by entrepreneur and co-founder Tom Bilyeu, the show features in-depth conversations with world-class thinkers focused on building resilience, critical thinking, and long-term success in a rapidly changing world. Women of Impact is a leading personal growth show hosted by entrepreneur and advocate Lisa Bilyeu. Through candid, actionable conversations with experts and cultural leaders, the show tackles relationships, confidence, mental health, and identityhelping women develop the skills, boundaries, and self-belief needed to thrive personally and professionally. Love Theory is a relationship-focused podcast hosted by Tom and Lisa Bilyeu, featuring real-time video conversations with callers from the Impact Theory community. While episodes are recorded (not streamed live), callers join live on videorequiring tight production, strong judgment, and thoughtful caller management to ensure emotionally safe, high-quality conversations. The Ad Ops Specialist supports the execution of advertising campaigns across podcasts, YouTube, and digital platforms including Impact Theory, Women of Impact, Love Theory and Mayim Bialik's Breakdown. You'll help manage campaign setup, creative delivery, QA checks, reporting, and billing support to ensure campaigns launch on time and deliver accurately. This role is a great fit for someone early in their operations or project coordination career who is detail-oriented, organized, and eager to learn ad operations. Key Responsibilities Support the trafficking and execution of podcast and YouTube ad campaigns. Assist with campaign setup, launches, and basic troubleshooting across platforms (including Megaphone and Flightpath, or similar systems). Coordinate creative asset intake, talking points, approvals, and timelines with internal teams and external partners. Quality Control and Compliance Perform QA checks to ensure ad placement, timing, tracking, and platform requirements are met. Help ensure paid placements, host reads, and integrations align with FTC and platform guidelines. Flag issues early and escalate to senior team members as needed. Operations and Reporting Update and maintain tracking systems (Monday boards and internal docs) to reflect campaign status and delivery. Assist with weekly and end-of-campaign reporting, including delivery metrics and notes. Help monitor delivery and performance trends and surface potential risks to the team. Billing and Delivery Verification Support monthly billing reconciliation and delivery verification. Help prepare documentation and reports used by Finance and advertiser partners. Cross-Functional Alignment Work closely with Partnerships, Production, and Finance to keep campaigns on track. Communicate clearly and promptly when timelines, assets, or approvals are at risk. Learn and follow trafficking workflows, SOPs, and advertiser requirements.