Temporary Public Records Specialist
Maricopa - the Dominion Voting Systems, Inc., Phoenix, AZ, United States
**Posting Date**03/17/26**Application Deadline**03/20/26**Pay Range**Anticipated Hiring Range: $21.25 - $27.13 hourly
Full Pay Range: $21.25 - $33.00 hourly
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.**Job Type**Temporary**Department**County Manager**About the Position**The Information Governance Department of Maricopa County is seeking a highly motivated, organized, and detail-oriented individual to fill the Temporary Public Records Specialist position. As a key member of our team, you will play a pivotal role in receiving, managing, organizing, responding, and facilitating the retrieval of public records, contributing to the foundation of accountable and responsible government. This role offers a unique opportunity to contribute to the enhancement of public records practices within our organization.The
of Maricopa County is dedicated to serving our constituents and community by upholding the principles of transparency, accountability and accessibility. We believe in the importance of public information and are committed to maintaining the highest standards in public records management. Joining our team means becoming an integral part of an organization that values collaboration, innovation, and a commitment to excellence.**Proud to Offer*** Work with a greater purpose* Tuition reimbursement* Exceptional work-life balance, with hybrid and alternative work schedule options* Opportunities for growth and development within Maricopa County* Low-cost, high-value healthcare for you and your qualifying dependents* Child care benefits, including access to our on-site center, , dedicated to serving Maricopa County families* Paid vacation, sick time, and parental leave* Extensive wellness program, including an incentive* Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1**We Require*** One year of proven experience in public records management, responding to public records requests, or a similar role* Bachelor’s degree in public administration, Information Management, or a related field* Related postgraduate degrees and/or professional-level-related experiences may substitute for education or experience on a year-for-year basis**Other Requirements**Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire**We Also Value*** Advanced proficiency with Microsoft Office (Word, Excel, Outlook)* Experience in public records processing in accordance with AZ State Statutes* Strong organizational and analytical skills with exceptional attention to detail* Experience in researching and retrieving records in OnBase or other records management software* Excellent written and verbal communication skills and the ability to collaborate across departments**Job Contributions*** Receive and process public record requests in a timely manner* Review the requested documents to determine applicability and relevance to the request* Collaborate with different departments to gather, organize, and maintain accurate records* Ensure compliance with state and federal regulations regarding public records, including retention schedules and confidentiality requirements* Communicate with departmental representatives to ensure the availability of requested records* Maintain an up-to-date and organized electronic database of public record requests* Implement and utilize records management software to enhance efficiency* Stay informed about changes in laws and regulations related to public records* Ensure that public records practices align with legal requirements and standards* Assist with providing training sessions to staff on public records management best practices* Advise executive staff on high-profile issues related to public records requests**Working Conditions*** Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions* This position is eligible for hybrid flexibility after a brief training period* Requires sitting, walking, or standing to a significant degree* Exerting up to 20 lbs., occasionally, 10 lbs. of pushing, pulling, or lifting* Software: Microsoft Office and OnBase**Selection Procedure*** Consideration will only be given to candidates who submit online applications* Candidates will be contacted primarily through email and their Workday online application profile* Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.**Apply Now!**in 2024. We are over 13,000 employees strong, providing vital services for one of the fastest-growing counties in the nation, with over four million residents who call Maricopa County home.You may wonder what we do, and it may be easier to answer that by asking what are *you* interested in! Join us and you will become part of a dynamic group of diverse and talented professionals who are passionate about making a difference and giving back to their communities. We offer career paths and opportunities in just about every job category and job level imaginable, so your journey with us is what you make of it!Along with offering purposeful careers, you can expect a rich selection of economical and comprehensive healthcare options, robust retirement plans, tuition and loan payment programs, and multiple paid leave options, as part of an overall generous compensation and benefits package. #J-18808-Ljbffr
Full Pay Range: $21.25 - $33.00 hourly
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.**Job Type**Temporary**Department**County Manager**About the Position**The Information Governance Department of Maricopa County is seeking a highly motivated, organized, and detail-oriented individual to fill the Temporary Public Records Specialist position. As a key member of our team, you will play a pivotal role in receiving, managing, organizing, responding, and facilitating the retrieval of public records, contributing to the foundation of accountable and responsible government. This role offers a unique opportunity to contribute to the enhancement of public records practices within our organization.The
of Maricopa County is dedicated to serving our constituents and community by upholding the principles of transparency, accountability and accessibility. We believe in the importance of public information and are committed to maintaining the highest standards in public records management. Joining our team means becoming an integral part of an organization that values collaboration, innovation, and a commitment to excellence.**Proud to Offer*** Work with a greater purpose* Tuition reimbursement* Exceptional work-life balance, with hybrid and alternative work schedule options* Opportunities for growth and development within Maricopa County* Low-cost, high-value healthcare for you and your qualifying dependents* Child care benefits, including access to our on-site center, , dedicated to serving Maricopa County families* Paid vacation, sick time, and parental leave* Extensive wellness program, including an incentive* Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1**We Require*** One year of proven experience in public records management, responding to public records requests, or a similar role* Bachelor’s degree in public administration, Information Management, or a related field* Related postgraduate degrees and/or professional-level-related experiences may substitute for education or experience on a year-for-year basis**Other Requirements**Must possess or have the ability to obtain a valid Arizona driver’s license by the time of hire**We Also Value*** Advanced proficiency with Microsoft Office (Word, Excel, Outlook)* Experience in public records processing in accordance with AZ State Statutes* Strong organizational and analytical skills with exceptional attention to detail* Experience in researching and retrieving records in OnBase or other records management software* Excellent written and verbal communication skills and the ability to collaborate across departments**Job Contributions*** Receive and process public record requests in a timely manner* Review the requested documents to determine applicability and relevance to the request* Collaborate with different departments to gather, organize, and maintain accurate records* Ensure compliance with state and federal regulations regarding public records, including retention schedules and confidentiality requirements* Communicate with departmental representatives to ensure the availability of requested records* Maintain an up-to-date and organized electronic database of public record requests* Implement and utilize records management software to enhance efficiency* Stay informed about changes in laws and regulations related to public records* Ensure that public records practices align with legal requirements and standards* Assist with providing training sessions to staff on public records management best practices* Advise executive staff on high-profile issues related to public records requests**Working Conditions*** Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions* This position is eligible for hybrid flexibility after a brief training period* Requires sitting, walking, or standing to a significant degree* Exerting up to 20 lbs., occasionally, 10 lbs. of pushing, pulling, or lifting* Software: Microsoft Office and OnBase**Selection Procedure*** Consideration will only be given to candidates who submit online applications* Candidates will be contacted primarily through email and their Workday online application profile* Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.**Apply Now!**in 2024. We are over 13,000 employees strong, providing vital services for one of the fastest-growing counties in the nation, with over four million residents who call Maricopa County home.You may wonder what we do, and it may be easier to answer that by asking what are *you* interested in! Join us and you will become part of a dynamic group of diverse and talented professionals who are passionate about making a difference and giving back to their communities. We offer career paths and opportunities in just about every job category and job level imaginable, so your journey with us is what you make of it!Along with offering purposeful careers, you can expect a rich selection of economical and comprehensive healthcare options, robust retirement plans, tuition and loan payment programs, and multiple paid leave options, as part of an overall generous compensation and benefits package. #J-18808-Ljbffr