Loan Documentation & Post Closing Specialist I
John Marshall Bank, Reston, VA, United States
Description
John Marshall Bank is seeking a Loan Documentation/Post-Closing Specialist to join its Loan Administration team. This role is responsible for reviewing loan files after closing to ensure all documentation is complete and that each loan has been closed in accordance with the approved terms and internal policies.
Additional responsibilities include conducting post-closing reviews, tracking and resolving document exceptions, maintaining accurate loan files, and supporting effective file management processes. The position also performs document imaging and scanning to ensure loan documentation is properly recorded, organized, and accessible in the bank’s systems.
Requirements
Review loan files, documentation, and system data for accuracy, completeness, and compliance with approval requirements, regulatory standards, and Bank policies. Enter and update deficiencies in the Bank’s exception tracking system.
Set up exception tracking for original loan documents, recorded documents, title insurance, financial reporting, covenant testing, vehicle titles, life insurance assignments, insurance certificates, UCC filings, and other tracking requirements.
Monitor life‑of‑loan tracking items submitted by the Lending Team through ServiceDesk. Verify that supporting documentation meets approval conditions before clearing or updating exceptions.
Ensure accurate imaging and indexing of loan documentation in FDM/FCM, including Baker Hill electronic loan file documents, booking files, collateral documents, covenants, financial reporting, recurring exceptions, insurance, mortgage purchase files, and other required records.
Processing UCC filings in CT Liens including preparing and processing historical UCC filings. Ensure recorded UCC filings are accurately recorded, updated, imaged and tracked.
Review recorded instruments, final title policies, and other collateral documentation to confirm sufficient collateral coverage. Enter any deficiencies into CERIS for tracking and resolution.
Review insurance policies to verify adequate collateral protection and compliance with the insurance matrix. Confirm the Bank is listed correctly (Mortgagee, Loss Payee, Additional Insured). Confirm the Bank is listed correctly (Mortgagee, Loss Payee, etc.).
Upload new‑loan insurance documentation to AFR or FDM. Obtain renewal policies for existing loans and coordinate with insurance agents or internal teams to resolve issues.
Coordinate with team members, Bank personnel, settlement agents, insurance companies, and vendors as needed to clarify requirements, obtain necessary documentation, address discrepancies and ensure compliance.
Review approval requirements, validate imaged loan documentation, loan operating system, exception tracking, collateral, insurance, etc. to identify unresolved documentation exceptions and loan discrepancies. Coordinate with the responsible party to resolve issues.
Ensure orderly, safe, and secure control over original note and guaranty files.
May be cross trained to assume additional functions in the Loan Administration area.
Complete ongoing courses to maintain required compliance knowledge requirements.
Qualifications Required
1-3 years of experience commercial and consumer lending with a basic understanding of loan documentation processes.
High school diploma or equivalent; related coursework in finance or business preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with loan management software is a plus.
Preferred
Bachelor’s degree
Experience with Baker Hill, FDM/FCM, FIS Horizon, ServiceDesk, CT Liens, Simplifile, County Land Records
Self‑starter with strong administrative and organizational skills and an eagerness to learn
Excellent attention to detail and deadlines
Strong comprehension of loan and legal documentation
Superior ability to work effectively and cooperatively within a team environment
Positive attitude with a strong customer focus
Benefits
Medical
Dental
401K Retirement Plan w/ an Employer Match
Vision
Employee Assistance Program
Flexible Spending
Transit Reimbursement
Dependent Day Care
Long Term Care
Paid Time Off
Life and Disability Coverage
John Marshall Bank is an Equal Opportunity Employer
At John Marshall Bank, we pride ourselves on being able to attract the best talent in the industry, therefore we offer a comprehensive benefits package which includes:
At this time, John Marshall Bank will not sponsor a new applicant for employment authorization for this position.
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Additional responsibilities include conducting post-closing reviews, tracking and resolving document exceptions, maintaining accurate loan files, and supporting effective file management processes. The position also performs document imaging and scanning to ensure loan documentation is properly recorded, organized, and accessible in the bank’s systems.
Requirements
Review loan files, documentation, and system data for accuracy, completeness, and compliance with approval requirements, regulatory standards, and Bank policies. Enter and update deficiencies in the Bank’s exception tracking system.
Set up exception tracking for original loan documents, recorded documents, title insurance, financial reporting, covenant testing, vehicle titles, life insurance assignments, insurance certificates, UCC filings, and other tracking requirements.
Monitor life‑of‑loan tracking items submitted by the Lending Team through ServiceDesk. Verify that supporting documentation meets approval conditions before clearing or updating exceptions.
Ensure accurate imaging and indexing of loan documentation in FDM/FCM, including Baker Hill electronic loan file documents, booking files, collateral documents, covenants, financial reporting, recurring exceptions, insurance, mortgage purchase files, and other required records.
Processing UCC filings in CT Liens including preparing and processing historical UCC filings. Ensure recorded UCC filings are accurately recorded, updated, imaged and tracked.
Review recorded instruments, final title policies, and other collateral documentation to confirm sufficient collateral coverage. Enter any deficiencies into CERIS for tracking and resolution.
Review insurance policies to verify adequate collateral protection and compliance with the insurance matrix. Confirm the Bank is listed correctly (Mortgagee, Loss Payee, Additional Insured). Confirm the Bank is listed correctly (Mortgagee, Loss Payee, etc.).
Upload new‑loan insurance documentation to AFR or FDM. Obtain renewal policies for existing loans and coordinate with insurance agents or internal teams to resolve issues.
Coordinate with team members, Bank personnel, settlement agents, insurance companies, and vendors as needed to clarify requirements, obtain necessary documentation, address discrepancies and ensure compliance.
Review approval requirements, validate imaged loan documentation, loan operating system, exception tracking, collateral, insurance, etc. to identify unresolved documentation exceptions and loan discrepancies. Coordinate with the responsible party to resolve issues.
Ensure orderly, safe, and secure control over original note and guaranty files.
May be cross trained to assume additional functions in the Loan Administration area.
Complete ongoing courses to maintain required compliance knowledge requirements.
Qualifications Required
1-3 years of experience commercial and consumer lending with a basic understanding of loan documentation processes.
High school diploma or equivalent; related coursework in finance or business preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with loan management software is a plus.
Preferred
Bachelor’s degree
Experience with Baker Hill, FDM/FCM, FIS Horizon, ServiceDesk, CT Liens, Simplifile, County Land Records
Self‑starter with strong administrative and organizational skills and an eagerness to learn
Excellent attention to detail and deadlines
Strong comprehension of loan and legal documentation
Superior ability to work effectively and cooperatively within a team environment
Positive attitude with a strong customer focus
Benefits
Medical
Dental
401K Retirement Plan w/ an Employer Match
Vision
Employee Assistance Program
Flexible Spending
Transit Reimbursement
Dependent Day Care
Long Term Care
Paid Time Off
Life and Disability Coverage
John Marshall Bank is an Equal Opportunity Employer
At John Marshall Bank, we pride ourselves on being able to attract the best talent in the industry, therefore we offer a comprehensive benefits package which includes:
At this time, John Marshall Bank will not sponsor a new applicant for employment authorization for this position.
#J-18808-Ljbffr