Sales Catering Coordinator
Potomac Hospitality Group, Bowie, MD, United States
Full Time | Competitive Base Salary + Commission
Potomac Hospitality Group is a full-service hospitality management company with over 10 years of experience delivering exceptional food and hospitality experiences across the public and private sectors. From government food service contracts and institutional programs to high-end event catering and film production craft services, PHG brings an uncompromising standard of excellence to every table we set.
Connecting people. Creating impact. One extraordinary experience at a time.
THE OPPORTUNITY We are looking for a driven, relationship-oriented Catering Sales Coordinator to help grow PHG’s catering revenue across our three core markets: corporate event catering, government and institutional food service contracts, and film and production craft services.
This is not a purely administrative role. You will be expected to actively build and manage a sales pipeline, respond to inbound leads with urgency, develop proposals that close, and cultivate long‑term client relationships that drive repeat business. The right person is organized, polished, and hungry to grow with a company that is scaling.
KEY RESPONSIBILITIES Sales & Business Development
Manage and follow up on all inbound catering inquiries with professionalism and urgency
Develop and present compelling catering proposals, quotes, and event packages
Proactively identify and pursue new corporate, government, and production catering opportunities
Build and maintain a sales pipeline using CRM tools; track leads from inquiry through close
Meet or exceed monthly and quarterly revenue targets
Represent PHG at networking events, industry conferences, and client meetings
Client Coordination & Event Management
Serve as the primary point of contact for catering clients from contract through post‑event follow‑up
Coordinate event logistics between leadership, kitchen operations, and client teams
Manage event timelines, documentation, and scheduling with accuracy and attention to detail
Ensure every client interaction reflects PHG’s standard of hospitality excellence
Maintain organized client records, event files, and vendor contact databases
Support financial tracking, event projections, and post‑event reporting
Prepare sales kits, presentations, and event documentation in coordination with leadership
Manage calendars and coordinate internal communications across teams
IDEAL CANDIDATE Successful candidates will bring 2–4+ years of experience in catering sales, hospitality sales, or event coordination — with a demonstrated ability to build client relationships and close business.
Sales‑minded with strong follow‑through — you don’t wait for business to come to you
Excellent communicator — clear, professional, and personable with clients and internal teams
Highly organized — able to manage multiple events and client accounts simultaneously
Detail‑oriented — accurate in proposals, documentation, and client communication
Hospitality‑aware — you understand that service is not just a function, it’s a standard
Tech‑comfortable — experience with Tripleseat, Google Workspace, or similar CRM/event platforms preferred
PREFERRED BACKGROUND
Catering sales or event sales in a hotel, restaurant, or standalone catering company
Hospitality sales support in a corporate, government, or institutional setting
Event coordination with direct client‑facing and proposal development experience
Experience supporting government or institutional food service bids a strong plus
QUALIFICATIONS
Minimum High School Diploma or GED; undergraduate degree in hospitality, business, or related field preferred
2–4+ years of relevant hospitality, catering, or sales experience
Must be able to pass a Level II background check
COMPENSATION & BENEFITS
Competitive base salary commensurate with experience
Commission structure tied to catering sales revenue
Performance‑based incentives
Medical, Vision, and Dental Insurance
401(k) Retirement Plan
Life Insurance
Short‑Term Disability
Employee Assistance Program (EAP)
Professional development and leadership growth opportunities
Team events and a culture that invests in its people
WHAT SUCCESS LOOKS LIKE First 30 Days
Complete onboarding on PHG’s services, client base, and CRM systems
Shadow leadership on active sales calls, proposals, and event coordination
Respond to and qualify all inbound catering inquiries independently
First 60 Days
Independently manage the sales process for 3+ catering events from inquiry to contract
Maintain an active, organized pipeline with accurate documentation and follow‑up
Deliver at least one new business proposal to a prospective corporate or institutional client
First 90 Days
Coordinate and close 5+ catering events with positive client feedback
Contribute measurably to monthly catering revenue targets
Identify and propose at least one process improvement in the sales or coordination workflow
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Potomac Hospitality Group is a full-service hospitality management company with over 10 years of experience delivering exceptional food and hospitality experiences across the public and private sectors. From government food service contracts and institutional programs to high-end event catering and film production craft services, PHG brings an uncompromising standard of excellence to every table we set.
Connecting people. Creating impact. One extraordinary experience at a time.
THE OPPORTUNITY We are looking for a driven, relationship-oriented Catering Sales Coordinator to help grow PHG’s catering revenue across our three core markets: corporate event catering, government and institutional food service contracts, and film and production craft services.
This is not a purely administrative role. You will be expected to actively build and manage a sales pipeline, respond to inbound leads with urgency, develop proposals that close, and cultivate long‑term client relationships that drive repeat business. The right person is organized, polished, and hungry to grow with a company that is scaling.
KEY RESPONSIBILITIES Sales & Business Development
Manage and follow up on all inbound catering inquiries with professionalism and urgency
Develop and present compelling catering proposals, quotes, and event packages
Proactively identify and pursue new corporate, government, and production catering opportunities
Build and maintain a sales pipeline using CRM tools; track leads from inquiry through close
Meet or exceed monthly and quarterly revenue targets
Represent PHG at networking events, industry conferences, and client meetings
Client Coordination & Event Management
Serve as the primary point of contact for catering clients from contract through post‑event follow‑up
Coordinate event logistics between leadership, kitchen operations, and client teams
Manage event timelines, documentation, and scheduling with accuracy and attention to detail
Ensure every client interaction reflects PHG’s standard of hospitality excellence
Maintain organized client records, event files, and vendor contact databases
Support financial tracking, event projections, and post‑event reporting
Prepare sales kits, presentations, and event documentation in coordination with leadership
Manage calendars and coordinate internal communications across teams
IDEAL CANDIDATE Successful candidates will bring 2–4+ years of experience in catering sales, hospitality sales, or event coordination — with a demonstrated ability to build client relationships and close business.
Sales‑minded with strong follow‑through — you don’t wait for business to come to you
Excellent communicator — clear, professional, and personable with clients and internal teams
Highly organized — able to manage multiple events and client accounts simultaneously
Detail‑oriented — accurate in proposals, documentation, and client communication
Hospitality‑aware — you understand that service is not just a function, it’s a standard
Tech‑comfortable — experience with Tripleseat, Google Workspace, or similar CRM/event platforms preferred
PREFERRED BACKGROUND
Catering sales or event sales in a hotel, restaurant, or standalone catering company
Hospitality sales support in a corporate, government, or institutional setting
Event coordination with direct client‑facing and proposal development experience
Experience supporting government or institutional food service bids a strong plus
QUALIFICATIONS
Minimum High School Diploma or GED; undergraduate degree in hospitality, business, or related field preferred
2–4+ years of relevant hospitality, catering, or sales experience
Must be able to pass a Level II background check
COMPENSATION & BENEFITS
Competitive base salary commensurate with experience
Commission structure tied to catering sales revenue
Performance‑based incentives
Medical, Vision, and Dental Insurance
401(k) Retirement Plan
Life Insurance
Short‑Term Disability
Employee Assistance Program (EAP)
Professional development and leadership growth opportunities
Team events and a culture that invests in its people
WHAT SUCCESS LOOKS LIKE First 30 Days
Complete onboarding on PHG’s services, client base, and CRM systems
Shadow leadership on active sales calls, proposals, and event coordination
Respond to and qualify all inbound catering inquiries independently
First 60 Days
Independently manage the sales process for 3+ catering events from inquiry to contract
Maintain an active, organized pipeline with accurate documentation and follow‑up
Deliver at least one new business proposal to a prospective corporate or institutional client
First 90 Days
Coordinate and close 5+ catering events with positive client feedback
Contribute measurably to monthly catering revenue targets
Identify and propose at least one process improvement in the sales or coordination workflow
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