Senior Proposal Coordinator
Quanta Infrastructure Solutions Group, Sandy, UT, United States
About Us
QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About This Role Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for a Senior Proposal Coordinator. The role is an integral part of our proposal development process, entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process, reviewing all proposal inputs, and directing the production of the final proposal.
As a Senior Proposal Coordinator, you will work in close collaboration with the proposal team, ensuring that all internal and external requirements are met, from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISG’s proposal process, ensuring that our high standards are maintained.
In addition to the duties typically assigned to a Proposal Coordinator, the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload, potential leadership opportunities within the group, offering the chance to guide, mentor, and influence the direction of our proposal process.
What You’ll Do
Prepare and submit documentation to set up internal proposal number
Perform a detailed review of the inquiry to interpret the scope of work and associated deliverables
Develop the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines
Establish the electronic file structure, archive, and backup capability and procedures for all proposal materials on the Company’s server system
Establish and document electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
Schedule, organize, and lead internal proposal kick off meetings with assigned Technical Proposal Lead and identified team
Liaise with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
Establish the format of the proposal to reflect the Client’s requirements and the Company’s agreed proposal win strategy
Coordinate the preparation of the proposal on a day-to-day basis and hold regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
Identify key problem areas during the proposal development and review problems and recommended solutions with relevant stakeholdersEnsure that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions
Ensure that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead
Coordinate the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (compliance with Company’s Delegation of Authority) are in place prior to submitting the proposal
Act as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
Adhere to internal standards, policies, and procedures
Perform special projects and complete other duties as assigned or requested
What You’ll Bring
High School diploma, or equivalent, and 5+ years of relevant proposal experience
Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)
Knowledge and skills in bid preparation, specifically in the electric power industry
Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team oriented style
Well-developed written and verbal communication, interpersonal, influencing and presentation skills
Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
Ability to work irregular schedule and long hours required to meet required deadlines
What You’ll Get
Competitive Compensation
Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
24/7 telehealth (Teladoc)
Employee Assistance Program (EAP)
Company-funded HSA and pre-tax savings options
401(k) Retirement Plan
No-cost Short- and Long-term Disability
Employer-paid basic Life & AD&D Insurance
Paid Time off (PTO) and 10 Paid Holidays
Paid Parental leave
Education Reimbursement and Professional Development
Employee discount program and optional insurance offerings:
Identity Theft Protection
Accident Insurance
Voluntary Life (spouse and child)
Critical Illness
Hospital Indemnity
Pet Insurance
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.
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Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About This Role Quanta Infrastructure Solutions Group, LLC (QISG), a Quanta Services, Inc. company (NYSE: PWR) is looking for a Senior Proposal Coordinator. The role is an integral part of our proposal development process, entrusted with the responsibility of ensuring the security and integrity of all proposal documentation. This role involves coordinating the internal proposal process, reviewing all proposal inputs, and directing the production of the final proposal.
As a Senior Proposal Coordinator, you will work in close collaboration with the proposal team, ensuring that all internal and external requirements are met, from the receipt of inquiry through to contract award. This position holds the overall responsibility for adherence to the QISG’s proposal process, ensuring that our high standards are maintained.
In addition to the duties typically assigned to a Proposal Coordinator, the Senior Proposal Coordinator role comes with enhanced responsibilities. These include a more in-depth workload, potential leadership opportunities within the group, offering the chance to guide, mentor, and influence the direction of our proposal process.
What You’ll Do
Prepare and submit documentation to set up internal proposal number
Perform a detailed review of the inquiry to interpret the scope of work and associated deliverables
Develop the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines
Establish the electronic file structure, archive, and backup capability and procedures for all proposal materials on the Company’s server system
Establish and document electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
Schedule, organize, and lead internal proposal kick off meetings with assigned Technical Proposal Lead and identified team
Liaise with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.)
Establish the format of the proposal to reflect the Client’s requirements and the Company’s agreed proposal win strategy
Coordinate the preparation of the proposal on a day-to-day basis and hold regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule
Identify key problem areas during the proposal development and review problems and recommended solutions with relevant stakeholdersEnsure that the proposal is fully compliant with the Client’s requirements. Where this is not possible, identify alternatives and possible solutions
Ensure that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead
Coordinate the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (compliance with Company’s Delegation of Authority) are in place prior to submitting the proposal
Act as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals
Adhere to internal standards, policies, and procedures
Perform special projects and complete other duties as assigned or requested
What You’ll Bring
High School diploma, or equivalent, and 5+ years of relevant proposal experience
Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)
Knowledge and skills in bid preparation, specifically in the electric power industry
Proficient skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, and Visio) and Adobe Acrobat
Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure
Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team oriented style
Well-developed written and verbal communication, interpersonal, influencing and presentation skills
Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations
Ability to work irregular schedule and long hours required to meet required deadlines
What You’ll Get
Competitive Compensation
Comprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care
24/7 telehealth (Teladoc)
Employee Assistance Program (EAP)
Company-funded HSA and pre-tax savings options
401(k) Retirement Plan
No-cost Short- and Long-term Disability
Employer-paid basic Life & AD&D Insurance
Paid Time off (PTO) and 10 Paid Holidays
Paid Parental leave
Education Reimbursement and Professional Development
Employee discount program and optional insurance offerings:
Identity Theft Protection
Accident Insurance
Voluntary Life (spouse and child)
Critical Illness
Hospital Indemnity
Pet Insurance
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.
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