Commercial Real Estate Operations Coordinator
SVN | Wood Properties, Knoxville, TN, United States
Company
SVN | Wood Properties Location
Knoxville, TN Schedule
Full-Time Compensation
Monday–Friday Compensation: $45,000–$55,000 annually (based on experience) Benefits
Health insurance Competitive salary Opportunity for advancement Paid time off Training & development Paid Time Off (PTO) and paid holidays Professional development opportunities Opportunity to gain experience in the commercial real estate industry Collaborative team environment with long-term growth potential About SVN | Wood Properties
SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties. Job Overview
We are seeking a highly organized Operations Coordinator to support our Industrial Brokerage Team. This role helps keep listings, transactions, marketing efforts, and internal operations running smoothly. This position is ideal for someone who enjoys organization, coordination, and supporting a fast‑paced professional team. Position Overview
The Commercial Real Estate Operations Coordinator provides administrative and operational support to the Industrial brokerage team. This role assists with marketing coordination, transaction documentation, scheduling, database management, and general team support throughout the commercial real estate deal process. The ideal candidate is detail‑oriented, organized, and comfortable managing multiple responsibilities in a professional office environment. Key Responsibilities
Marketing & Listing Support
Assist with preparation of marketing materials for property listings Help maintain listings across online platforms such as LoopNet, Crexi, and CoStar Organize listing information including photos, floor plans, and property details Assist with email marketing campaigns and digital marketing efforts Coordinate listing photography and marketing timelines Conduct basic market research including comparable sales and lease rates Transaction Coordination
Assist with commercial real estate transactions from contract through closing Prepare transaction documents and manage electronic signatures Track important deadlines including earnest money deposits and due diligence periods Coordinate inspections, surveys, environmental reports, and appraisals Assist with closing coordination and post‑closing documentation Administrative & Data Support
Maintain CRM databases and internal Google Drive files Enter new leads, contacts, and comparable data into internal systems Schedule property tours, meetings, and client appointments Coordinate property showings and inspections Assist with internal reporting and tracking team activity Team & Office Support
Track team expenses and assist with commission processing Coordinate meetings, travel logistics, and networking events Provide general administrative support to the brokerage team Qualifications
1–3 years of administrative, office support, or operations experience preferred Strong organizational and time management skills Ability to manage multiple assignments and deadlines Strong written and verbal communication skills Experience using Google Workspace or similar office software Experience with CRM or database systems is helpful but not required Equal Opportunity Employer
SVN | Wood Properties is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
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SVN | Wood Properties Location
Knoxville, TN Schedule
Full-Time Compensation
Monday–Friday Compensation: $45,000–$55,000 annually (based on experience) Benefits
Health insurance Competitive salary Opportunity for advancement Paid time off Training & development Paid Time Off (PTO) and paid holidays Professional development opportunities Opportunity to gain experience in the commercial real estate industry Collaborative team environment with long-term growth potential About SVN | Wood Properties
SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties. Job Overview
We are seeking a highly organized Operations Coordinator to support our Industrial Brokerage Team. This role helps keep listings, transactions, marketing efforts, and internal operations running smoothly. This position is ideal for someone who enjoys organization, coordination, and supporting a fast‑paced professional team. Position Overview
The Commercial Real Estate Operations Coordinator provides administrative and operational support to the Industrial brokerage team. This role assists with marketing coordination, transaction documentation, scheduling, database management, and general team support throughout the commercial real estate deal process. The ideal candidate is detail‑oriented, organized, and comfortable managing multiple responsibilities in a professional office environment. Key Responsibilities
Marketing & Listing Support
Assist with preparation of marketing materials for property listings Help maintain listings across online platforms such as LoopNet, Crexi, and CoStar Organize listing information including photos, floor plans, and property details Assist with email marketing campaigns and digital marketing efforts Coordinate listing photography and marketing timelines Conduct basic market research including comparable sales and lease rates Transaction Coordination
Assist with commercial real estate transactions from contract through closing Prepare transaction documents and manage electronic signatures Track important deadlines including earnest money deposits and due diligence periods Coordinate inspections, surveys, environmental reports, and appraisals Assist with closing coordination and post‑closing documentation Administrative & Data Support
Maintain CRM databases and internal Google Drive files Enter new leads, contacts, and comparable data into internal systems Schedule property tours, meetings, and client appointments Coordinate property showings and inspections Assist with internal reporting and tracking team activity Team & Office Support
Track team expenses and assist with commission processing Coordinate meetings, travel logistics, and networking events Provide general administrative support to the brokerage team Qualifications
1–3 years of administrative, office support, or operations experience preferred Strong organizational and time management skills Ability to manage multiple assignments and deadlines Strong written and verbal communication skills Experience using Google Workspace or similar office software Experience with CRM or database systems is helpful but not required Equal Opportunity Employer
SVN | Wood Properties is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
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