Assistant Director of Program Operations
University of Texas, Austin, TX, United States
**Job Posting Title:**Assistant Director of Program Operations**----****Hiring Department:**University Unions**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt**----****Earliest Start Date:**Apr 20, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## PurposeThe Assistant Director for Program Operations supports the planning, coordination, and execution of programs and events that enhance student engagement and leadership development at The University of Texas at Austin. Reporting to the Director of Student Programs, this position collaborates with campus partners, manages departmental budgets, oversees digital marketing and social media, and
coordinates the leasing of office and locker spaces for student organizations. This position also supervises student staff, advises student leaders, and oversees the Student Events Funding Committee, which allocates resources for events that strengthen the campus community.## ResponsibilitiesProgram & Event OperationsEstablish and maintain departmental processes to support over 100 annual programs, including contract tracking, purchasing, and financial transactions.Plan and execute staff-led programs such as orientation events, welcome-back activities, and ongoing program series.Administer room reservations for the Student Programs team.Marketing & CommunicationsManage departmental websites, digital marketing initiatives, and social media platforms, including content creation and daily posting in collaboration with students.Advising & Student Leadership DevelopmentServe as a member of the Campus Events + Entertainment advising team and contribute to strategic initiatives.Advise the Student Events Funding Committee, guiding review and allocation of event funding requests.Oversee and advise student programming committees as needed, including endowed lectureships.Meet weekly with student leaders to support event progress and leadership development.Develop and implement training and assessment strategies for student leaders and staff.Student SupervisionHire, train, and supervise one graduate assistant and 4–6 student employees.Support recruitment, retention, and development of approximately 200 student volunteers.Operations & Resource ManagementManage policies and leasing processes for student organization offices and locker spaces within University Unions.Maintain budgets for Campus Events + Entertainment committees; provide fiscal advising and commit university funds as appropriate.Assess and mitigate risk, ensuring compliance with campus safety and event management policies.Other DutiesParticipate in University Unions and campus workgroups.Perform additional responsibilities as assigned by the Director of Student Programs.## Required Qualifications* Bachelor’s degree. Minimum five years of experiences in advising and administering student
programming in a higher education setting.* Demonstrated expertise working with dynamic student populations within an educational setting.* Knowledge and skills relating to professionally and effectively advising and mentoring students.* Ability to handle multiple tasks with similar deadlines and thrive in a fast-paced and adaptable office environment.* Experience with contracting outside vendors and large-scale event management.* Excellent collaborative leadership, organizational, interpersonal, and communication skills.* Ability and willingness to work evening and weekend hours as needed.## Preferred Qualifications* Master’s degree in higher education, college student personnel, or related field.* Experience working with and creating both departmental and student organization budgets.* Experience with risk management policies, procedures, and strategies and exercising good judgment based on the understanding of those policies and procedures. Strong problem-solving and
prioritization skills.* Ability to communicate effectively across levels of an organization using effective interpersonal skills.* Experience in assessment of educational outcomes in student activities. Ability to identify problems, use sound judgment and reasoning to make crucial decisions autonomously.* Ability to take initiative and make decisions supporting the University Unions mission and goals. A positive outlook towards high energy, innovation, and creativity.## Salary Range* $72,000 + depending on qualifications## Work Shift* Monday through Friday 9:00AM to 6:00PM.* There will be times that the work schedule will extend beyond standard office hours based on specific business needs.## Required Materials* ### Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals #J-18808-Ljbffr
coordinates the leasing of office and locker spaces for student organizations. This position also supervises student staff, advises student leaders, and oversees the Student Events Funding Committee, which allocates resources for events that strengthen the campus community.## ResponsibilitiesProgram & Event OperationsEstablish and maintain departmental processes to support over 100 annual programs, including contract tracking, purchasing, and financial transactions.Plan and execute staff-led programs such as orientation events, welcome-back activities, and ongoing program series.Administer room reservations for the Student Programs team.Marketing & CommunicationsManage departmental websites, digital marketing initiatives, and social media platforms, including content creation and daily posting in collaboration with students.Advising & Student Leadership DevelopmentServe as a member of the Campus Events + Entertainment advising team and contribute to strategic initiatives.Advise the Student Events Funding Committee, guiding review and allocation of event funding requests.Oversee and advise student programming committees as needed, including endowed lectureships.Meet weekly with student leaders to support event progress and leadership development.Develop and implement training and assessment strategies for student leaders and staff.Student SupervisionHire, train, and supervise one graduate assistant and 4–6 student employees.Support recruitment, retention, and development of approximately 200 student volunteers.Operations & Resource ManagementManage policies and leasing processes for student organization offices and locker spaces within University Unions.Maintain budgets for Campus Events + Entertainment committees; provide fiscal advising and commit university funds as appropriate.Assess and mitigate risk, ensuring compliance with campus safety and event management policies.Other DutiesParticipate in University Unions and campus workgroups.Perform additional responsibilities as assigned by the Director of Student Programs.## Required Qualifications* Bachelor’s degree. Minimum five years of experiences in advising and administering student
programming in a higher education setting.* Demonstrated expertise working with dynamic student populations within an educational setting.* Knowledge and skills relating to professionally and effectively advising and mentoring students.* Ability to handle multiple tasks with similar deadlines and thrive in a fast-paced and adaptable office environment.* Experience with contracting outside vendors and large-scale event management.* Excellent collaborative leadership, organizational, interpersonal, and communication skills.* Ability and willingness to work evening and weekend hours as needed.## Preferred Qualifications* Master’s degree in higher education, college student personnel, or related field.* Experience working with and creating both departmental and student organization budgets.* Experience with risk management policies, procedures, and strategies and exercising good judgment based on the understanding of those policies and procedures. Strong problem-solving and
prioritization skills.* Ability to communicate effectively across levels of an organization using effective interpersonal skills.* Experience in assessment of educational outcomes in student activities. Ability to identify problems, use sound judgment and reasoning to make crucial decisions autonomously.* Ability to take initiative and make decisions supporting the University Unions mission and goals. A positive outlook towards high energy, innovation, and creativity.## Salary Range* $72,000 + depending on qualifications## Work Shift* Monday through Friday 9:00AM to 6:00PM.* There will be times that the work schedule will extend beyond standard office hours based on specific business needs.## Required Materials* ### Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals #J-18808-Ljbffr