Assistant Director, Business Operations
Mississippi State University, Starkville, MS, United States
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Job no:
510361 Position type:
Full-Time 12-Month Department:
490101 - Facilities Management Admin Location:
Main Campus - Starkville, MS Categories:
Professional Position Open Date:
Mar 18 2026 Position Function
Reporting to the Director of Fiscal Affairs for Campus Services, the Assistant Director is responsible for the management, supervision, and coordination of departmental business operations, including purchasing/procurement, warehousing, inventory, payroll, departmental billing, budgeting, and reporting. Provide direction, management, and oversight of purchasing/procurement, warehousing, inventory, payroll, departmental billing, budgeting, and reporting Implement strong processes, procedures, and internal controls for all business functions, particularly the purchasing function Supervise & direct personnel, including work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance Communicate regularly with the Director of Fiscal Affairs; prepare reports, special analyses, and information reports; present recommendations for changes and/or improvements, monetary control, and adherence to budgets Develop long and short-range plans, direct staff, promote consistent standards, and ensure applicable procedures are followed in all business functions Implement financial controls and ensure adherence to all business functions; ensure compliance with university policies and procedures, state, and federal regulations Audit & analyze financial reports for accuracy and conformance to university and departmental policies and procedures Coordinate and process personnel actions, as appropriate Develop and implement systems to maintain records on employees, inventories, and compliance activities Evaluate and/or negotiate contracts for the purchase of services in coordination with the university purchasing department Perform related duties as assigned Supervisory Responsibilities
Supervision of procurement/purchasing, warehousing, inventory, payroll, departmental billing, budgeting, and reporting. Minimum Qualifications
Education Bachelor's degree with a focus in Business Administration, Accounting, Finance, or related field Experience Three years of experience in managing accounting and/or business operations and purchasing functions. Preferred Qualifications
Five years of work experience directly related to University or general fund accounting and/or purchasing function with strong management and communications skills. Experience in Banner and AiM applications. Knowledge, Skills, and Abilities
Knowledge of budgeting, financial management, and internal control principles. Knowledge of organizational policies, procedures, and compliance requirements. Experience with Microsoft Office applications (Access, Excel, and Word). Skill in supervising and coordinating the work of staff. Skill in analyzing information and preparing clear, concise reports. Ability to plan, organize, and manage multiple operational functions effectively. Ability to communicate and collaborate effectively with leadership, staff, and external partners. Working Conditions and Physical Effort
Difficult to anticipate the nature of the volume of work with certainty beyond a few days. Frequent, externally imposed deadlines set and revised beyond the incumbent’s control. Meeting deadlines and coordination of unrelated activities are key to the position. Frequent walking, sitting, reaching, talking, hearing, and handling objects with hands required. Job requires standing, stooping, kneeling, crouching, crawling, and lifting up to 10 pounds. Vision requirements: Ability to see information in print and/or electronically. Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839. What do I need if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: (662) 325-3713 orada@hrm.msstate.edu. If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at (662) 325-3713 orada@hrm.msstate.edu. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired. Advertised:
Mar 18 2026 Central Daylight Time Applications close:
#J-18808-Ljbffr
Job no:
510361 Position type:
Full-Time 12-Month Department:
490101 - Facilities Management Admin Location:
Main Campus - Starkville, MS Categories:
Professional Position Open Date:
Mar 18 2026 Position Function
Reporting to the Director of Fiscal Affairs for Campus Services, the Assistant Director is responsible for the management, supervision, and coordination of departmental business operations, including purchasing/procurement, warehousing, inventory, payroll, departmental billing, budgeting, and reporting. Provide direction, management, and oversight of purchasing/procurement, warehousing, inventory, payroll, departmental billing, budgeting, and reporting Implement strong processes, procedures, and internal controls for all business functions, particularly the purchasing function Supervise & direct personnel, including work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance Communicate regularly with the Director of Fiscal Affairs; prepare reports, special analyses, and information reports; present recommendations for changes and/or improvements, monetary control, and adherence to budgets Develop long and short-range plans, direct staff, promote consistent standards, and ensure applicable procedures are followed in all business functions Implement financial controls and ensure adherence to all business functions; ensure compliance with university policies and procedures, state, and federal regulations Audit & analyze financial reports for accuracy and conformance to university and departmental policies and procedures Coordinate and process personnel actions, as appropriate Develop and implement systems to maintain records on employees, inventories, and compliance activities Evaluate and/or negotiate contracts for the purchase of services in coordination with the university purchasing department Perform related duties as assigned Supervisory Responsibilities
Supervision of procurement/purchasing, warehousing, inventory, payroll, departmental billing, budgeting, and reporting. Minimum Qualifications
Education Bachelor's degree with a focus in Business Administration, Accounting, Finance, or related field Experience Three years of experience in managing accounting and/or business operations and purchasing functions. Preferred Qualifications
Five years of work experience directly related to University or general fund accounting and/or purchasing function with strong management and communications skills. Experience in Banner and AiM applications. Knowledge, Skills, and Abilities
Knowledge of budgeting, financial management, and internal control principles. Knowledge of organizational policies, procedures, and compliance requirements. Experience with Microsoft Office applications (Access, Excel, and Word). Skill in supervising and coordinating the work of staff. Skill in analyzing information and preparing clear, concise reports. Ability to plan, organize, and manage multiple operational functions effectively. Ability to communicate and collaborate effectively with leadership, staff, and external partners. Working Conditions and Physical Effort
Difficult to anticipate the nature of the volume of work with certainty beyond a few days. Frequent, externally imposed deadlines set and revised beyond the incumbent’s control. Meeting deadlines and coordination of unrelated activities are key to the position. Frequent walking, sitting, reaching, talking, hearing, and handling objects with hands required. Job requires standing, stooping, kneeling, crouching, crawling, and lifting up to 10 pounds. Vision requirements: Ability to see information in print and/or electronically. Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839. What do I need if I need an accommodation?
In compliance with the ADA Amendments Act (ADA), if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity, please contact the Department of Human Resources Management at tel: (662) 325-3713 orada@hrm.msstate.edu. If you have any questions regarding this policy, contact the Department of Human ResourcesManagement at (662) 325-3713 orada@hrm.msstate.edu. Upon request, sections of thisjob listing are available in large print, and readers are available to assist the visually impaired. Advertised:
Mar 18 2026 Central Daylight Time Applications close:
#J-18808-Ljbffr