Records Management Specialist
Ohio Ag, Frankfort, KY, United States
Records Management Specialist
The Records Management Specialist will oversee file storage and records management, organizing, converting, and integrating files for storage, and locating and retrieving records as requested. The role provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data. The position includes supervisory responsibilities for TAS staff and/or student employees, coordination and maintenance of a complex record system or database, research of complex record or data problems, and strategic implementation of guidelines for deletion of records. The Specialist will also prepare, analyze, and distribute reports, audit record activity to ensure compliance and accuracy, serve as primary contact for release and protection of confidential and sensitive records, and maintain awareness of governmental regulations and policies.
Open to the public; Ohio University Ascme 3200 employees will be considered first. Applications accepted until midnight (Eastern Time Zone) on the posting end date of March 29, 2026.
Posting Details Position: Records Management Specialist Pay Range: $16.84 – $21.48 per hour (starting pay) Work Schedule: Monday – Friday, 8:00 a.m. – 5:00 p.m. (with an hour for lunch) Campus: Athens, OH Duration: 12‑month appointment, ongoing after term of appointment Location: Registrar's Office, Department of Enrollment Management
Job Responsibilities
Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
May lead and/or supervise TAS staff and/or student employees.
Coordinates and maintains a complex record system or database of specialized records.
Researches complex record or data problems and provides recommendations or resolution.
Coordinates the processing, maintaining, and monitoring of records and/or data, and audits record activity to ensure compliance and accuracy.
Serves as primary contact for release and protection of confidential and sensitive records.
Implements and oversees guidelines for deletion of records.
Prepares, analyzes, and distributes reports.
Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.
Minimum Qualifications Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent, and a minimum of 3 years related records management experience. An equivalent combination of education, training and experience is acceptable.
Preferred Qualifications
At least one year of customer service experience.
Associate’s degree, or vocational or technical school degree.
Service‑oriented, diplomatic, and tactful when resolving problems.
Computer proficient including Microsoft Office Suite.
Good problem‑solving skills.
Ability to delve into problematic issues and seek resolution.
Familiarity with the Family Educational Rights and Privacy Act (FERPA).
Working Conditions / Physical Demands Department: Registrar's Office. Physical demands include regular sitting and computer use, occasional lifting of lightweight documents, and the ability to stand for brief periods. The job requires a working environment in the afternoon and evening times for 12‑week periodic seasons.
Benefits
Medical, vision, dental, basic and supplemental life insurance.
Winter break closure, paid holidays.
Educational benefits for you and eligible dependents.
Sick leave, vacation.
Retirement plan with up to 14% employer contribution.
12‑week parental leave program, adoption reimbursement.
Flextime and flexplace policies.
Employee assistance program, professional development programs.
Wellbeing incentive programs and additional employee resources.
Total Compensation Estimator Discover the full value of joining Ohio University by clicking the link below: https://www.ohio.edu/hr/compensation/total-compensation-estimator Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more. Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.
Applicant Documents Required Documents
Resume/Curriculum Vitae
Cover Letter
References (list of three professional references with current contact details, including emails)
Optional Documents
Letters of Recommendation
Certificates of Professional Development
Posting Specific Questions * Please indicate how you learned about this posting.
www.ohiouniversityjobs.com
www.higheredjobs.com
www.ohiomeansjobs.com
The Athens Messenger
The Chronicle of Higher Education
Ohio University employee
OHIO Jobs Line (phone)
Employment Agency
Posted Announcement
Professional association
Social Media (LinkedIn, Twitter, etc)
OTHER
* Please indicate your highest level of education.
No HS diploma or GED
HS diploma or GED
Associate's degree
Bachelor's degree
Bachelor's degree plus some work towards graduate degree
Master's degree
Ph.D. or equivalent
Will have earned Ph.D. by time of appointment
* Please indicate your level of experience with records management.
No related experience
Less than 1 year
At least 1 year, but less than 3 years
At least 3 years, but less than 5 years
At least 5 years, but less than 7 years
7 or more years
* Please select an option that best represents your current status.
I am a current Ohio University employee and NOT currently serving a probationary period.
I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
I am a current Ohio University Student employee.
I am not an employee of Ohio University.
Contact Angela Andrews Email: angela.andrews@ohio.edu Phone: 740-593-4213 Ohio University Human Resources Grosvenor West 103 | 1 Ohio University | Athens, OH 45701 T: 740.593.1636 | F: 740.593.0386
#J-18808-Ljbffr
Posting Details Position: Records Management Specialist Pay Range: $16.84 – $21.48 per hour (starting pay) Work Schedule: Monday – Friday, 8:00 a.m. – 5:00 p.m. (with an hour for lunch) Campus: Athens, OH Duration: 12‑month appointment, ongoing after term of appointment Location: Registrar's Office, Department of Enrollment Management
Job Responsibilities
Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
May lead and/or supervise TAS staff and/or student employees.
Coordinates and maintains a complex record system or database of specialized records.
Researches complex record or data problems and provides recommendations or resolution.
Coordinates the processing, maintaining, and monitoring of records and/or data, and audits record activity to ensure compliance and accuracy.
Serves as primary contact for release and protection of confidential and sensitive records.
Implements and oversees guidelines for deletion of records.
Prepares, analyzes, and distributes reports.
Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.
Minimum Qualifications Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent, and a minimum of 3 years related records management experience. An equivalent combination of education, training and experience is acceptable.
Preferred Qualifications
At least one year of customer service experience.
Associate’s degree, or vocational or technical school degree.
Service‑oriented, diplomatic, and tactful when resolving problems.
Computer proficient including Microsoft Office Suite.
Good problem‑solving skills.
Ability to delve into problematic issues and seek resolution.
Familiarity with the Family Educational Rights and Privacy Act (FERPA).
Working Conditions / Physical Demands Department: Registrar's Office. Physical demands include regular sitting and computer use, occasional lifting of lightweight documents, and the ability to stand for brief periods. The job requires a working environment in the afternoon and evening times for 12‑week periodic seasons.
Benefits
Medical, vision, dental, basic and supplemental life insurance.
Winter break closure, paid holidays.
Educational benefits for you and eligible dependents.
Sick leave, vacation.
Retirement plan with up to 14% employer contribution.
12‑week parental leave program, adoption reimbursement.
Flextime and flexplace policies.
Employee assistance program, professional development programs.
Wellbeing incentive programs and additional employee resources.
Total Compensation Estimator Discover the full value of joining Ohio University by clicking the link below: https://www.ohio.edu/hr/compensation/total-compensation-estimator Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more. Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.
Applicant Documents Required Documents
Resume/Curriculum Vitae
Cover Letter
References (list of three professional references with current contact details, including emails)
Optional Documents
Letters of Recommendation
Certificates of Professional Development
Posting Specific Questions * Please indicate how you learned about this posting.
www.ohiouniversityjobs.com
www.higheredjobs.com
www.ohiomeansjobs.com
The Athens Messenger
The Chronicle of Higher Education
Ohio University employee
OHIO Jobs Line (phone)
Employment Agency
Posted Announcement
Professional association
Social Media (LinkedIn, Twitter, etc)
OTHER
* Please indicate your highest level of education.
No HS diploma or GED
HS diploma or GED
Associate's degree
Bachelor's degree
Bachelor's degree plus some work towards graduate degree
Master's degree
Ph.D. or equivalent
Will have earned Ph.D. by time of appointment
* Please indicate your level of experience with records management.
No related experience
Less than 1 year
At least 1 year, but less than 3 years
At least 3 years, but less than 5 years
At least 5 years, but less than 7 years
7 or more years
* Please select an option that best represents your current status.
I am a current Ohio University employee and NOT currently serving a probationary period.
I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
I am a current Ohio University Student employee.
I am not an employee of Ohio University.
Contact Angela Andrews Email: angela.andrews@ohio.edu Phone: 740-593-4213 Ohio University Human Resources Grosvenor West 103 | 1 Ohio University | Athens, OH 45701 T: 740.593.1636 | F: 740.593.0386
#J-18808-Ljbffr