Executive Assistant, Intermediate
JDA Software, Scottsdale, AZ, United States
Executive Assistant, Intermediate page is loaded## Executive Assistant, Intermediatelocations:
Monterreytime type:
Full timeposted on:
Posted Todayjob requisition id:
260909## Key Responsibilities### Executive Support & Prioritization* Serve as the primary administrative and operational partner to the Head of Services Sales.* Manage complex calendars, scheduling, and time prioritization across internal, customer, and executive engagements.* Anticipate executive needs and proactively resolve conflicts, risks, or gaps.* Act as a gatekeeper for executive time while maintaining strong relationships across stakeholders.### Travel & Expense Management* Coordinate and manage all aspects of executive travel, including flights, lodging, ground transportation, and itineraries.* Ensure travel arrangements align with executive preferences, business priorities, and company policies.* Prepare, submit, and track executive expense reports in a timely and accurate manner.* Partner with Finance and internal teams to resolve expense or reimbursement questions efficiently.### Communication & Coordination* Manage executive communications, including email triage, meeting coordination, and follow‐ups.* Prepare, review, and organize executive‐ready materials such as agendas, presentations, briefings, and reports.* Coordinate with internal teams to ensure executives are prepared for meetings, customer interactions, and leadership forums.* Maintain professionalism and discretion when interacting with customers, partners, and senior leaders.### Meeting & Engagement Management* Coordinate logistics for executive meetings, leadership sessions, and customer engagements.* Ensure meetings are well‐structured with clear objectives, materials, and outcomes.* Track action items and follow‐through to ensure commitments are met.* Support executive participation in key Services Sales and company‐wide initiatives.### Cross‐Executive & Organizational Support* Provide ad hoc support to additional senior executives as required, while maintaining clear prioritization.* Act as a connective point between Services Sales leadership and cross‐functional partners (Sales, Services, Finance, Operations).* Help surface potential issues, risks, or opportunities impacting Services Sales execution or leadership commitments.### Operational Excellence & Confidentiality* Handle sensitive and confidential information with the highest level of discretion.* Maintain organized records, documentation, and executive workflows.* Continuously improve administrative processes to enhance efficiency and executive effectiveness.* Operate with sound judgment, professionalism, and calm under pressure.## Qualifications & Capabilities* Proven experience supporting senior executives in a fast‐paced, enterprise, or revenue‐focused environment.* Strong executive presence and confidence interacting with senior leaders and external stakeholders.* Exceptional organizational, prioritization, and time‐management skills.* Excellent written and verbal communication skills.* High level of discretion, integrity, and professionalism.* Ability to anticipate needs, think ahead, and operate independently.* Comfort managing ambiguity and shifting priorities.## What Success Looks Like* The Head of Services Sales operates with focus, clarity, and minimal friction.* Executive time is optimized and protected.* Travel, expenses, and logistics are handled seamlessly and accurately.* Meetings and engagements are well‐prepared and effective.* Senior leaders trust this role with sensitive information and critical coordination.**Our Values**All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. #J-18808-Ljbffr
Monterreytime type:
Full timeposted on:
Posted Todayjob requisition id:
260909## Key Responsibilities### Executive Support & Prioritization* Serve as the primary administrative and operational partner to the Head of Services Sales.* Manage complex calendars, scheduling, and time prioritization across internal, customer, and executive engagements.* Anticipate executive needs and proactively resolve conflicts, risks, or gaps.* Act as a gatekeeper for executive time while maintaining strong relationships across stakeholders.### Travel & Expense Management* Coordinate and manage all aspects of executive travel, including flights, lodging, ground transportation, and itineraries.* Ensure travel arrangements align with executive preferences, business priorities, and company policies.* Prepare, submit, and track executive expense reports in a timely and accurate manner.* Partner with Finance and internal teams to resolve expense or reimbursement questions efficiently.### Communication & Coordination* Manage executive communications, including email triage, meeting coordination, and follow‐ups.* Prepare, review, and organize executive‐ready materials such as agendas, presentations, briefings, and reports.* Coordinate with internal teams to ensure executives are prepared for meetings, customer interactions, and leadership forums.* Maintain professionalism and discretion when interacting with customers, partners, and senior leaders.### Meeting & Engagement Management* Coordinate logistics for executive meetings, leadership sessions, and customer engagements.* Ensure meetings are well‐structured with clear objectives, materials, and outcomes.* Track action items and follow‐through to ensure commitments are met.* Support executive participation in key Services Sales and company‐wide initiatives.### Cross‐Executive & Organizational Support* Provide ad hoc support to additional senior executives as required, while maintaining clear prioritization.* Act as a connective point between Services Sales leadership and cross‐functional partners (Sales, Services, Finance, Operations).* Help surface potential issues, risks, or opportunities impacting Services Sales execution or leadership commitments.### Operational Excellence & Confidentiality* Handle sensitive and confidential information with the highest level of discretion.* Maintain organized records, documentation, and executive workflows.* Continuously improve administrative processes to enhance efficiency and executive effectiveness.* Operate with sound judgment, professionalism, and calm under pressure.## Qualifications & Capabilities* Proven experience supporting senior executives in a fast‐paced, enterprise, or revenue‐focused environment.* Strong executive presence and confidence interacting with senior leaders and external stakeholders.* Exceptional organizational, prioritization, and time‐management skills.* Excellent written and verbal communication skills.* High level of discretion, integrity, and professionalism.* Ability to anticipate needs, think ahead, and operate independently.* Comfort managing ambiguity and shifting priorities.## What Success Looks Like* The Head of Services Sales operates with focus, clarity, and minimal friction.* Executive time is optimized and protected.* Travel, expenses, and logistics are handled seamlessly and accurately.* Meetings and engagements are well‐prepared and effective.* Senior leaders trust this role with sensitive information and critical coordination.**Our Values**All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. #J-18808-Ljbffr