Assistant Property Manager
Blue Bay Property Management LLC, Coral Gables, FL, United States
Company Description
Blue Bay Property Management LLC is a full-service property management company specializing in residential and commercial properties. We are dedicated to providing top-notch service to property owners and residents while ensuring smooth operations and maximizing property value. Our team is committed to creating efficient and welcoming environments for tenants and fostering productive relationships with property owners. Based in Miami, FL, Blue Bay Property Management LLC takes pride in its expertise, professionalism, and client-focused approach.
Now Hiring: Assistant Property Manager | Miami, FL
Are you a detail-oriented property management professional who thrives in a fast-paced, resident-focused environment? Were looking for an
Assistant Property Manager
to join our team in Miami and play a key role in delivering exceptional resident experiences while ensuring operational excellence across our multifamily portfolio. What Youll Do
As the right hand to the Property Manager, youll be at the center of daily operationsbalancing resident relations, financial performance, compliance, and vendor coordination. Key Responsibilities: Resident Experience & Tenant Relations Be the first point of contact for residentshandling inquiries, resolving complaints, and ensuring a high level of satisfaction while maintaining compliance with lease agreements and company policies. Rent Collections & Delinquency Management Oversee rent collection, follow up on late payments, and manage eviction processes in alignment with company guidelines. Property & Unit Inspections Conduct pre-renewal, move-out, and building inspectionsensuring timely documentation, compliance, and reporting. Move-Out Coordination Support the full move-out process, including inspections, damage documentation, and preparing units for re-rental. Work Orders & Maintenance Coordination Manage and schedule internal and external work orders. Collaborate with vendors and ensure all work is completed on time and within budget (with proper approvals). Purchasing & Inventory Management Oversee materials, tools, and purchasesensuring accurate tracking, proper usage, and timely submission of invoices. Compliance & Operations Support regulatory compliance, safety standards, and property certifications in line with Miami-Dade requirements and company policies. Vendor Management Coordinate with vendors to ensure proper documentation, approvals, and seamless execution of services.
What Were Looking For
?? Minimum
3+ years of Assistant Property Management experience ?? Certifications such as
CAM, ARM, or RMP
(preferred) ??
OSHA 30-Hour Certification
(required) ?? Experience with
AppFolio
or similar property management software ?? Strong knowledge of
Miami-Dade building codes
(low/mid-rise multifamily) ?? Proven ability to
manage vendors/teams (510 people)
and improve operational efficiency ?? Experience handling
permits and compliance processes ?? Highly
detail-oriented , organized, and proactive communicator Role Description This is a full-time, on-site role for an Assistant Property Manager based in Miami, FL. The Assistant Property Manager will oversee daily property operations, including tenant communications, lease administration, handling maintenance requests, and ensuring tenant satisfaction. Additional responsibilities include assisting with rent collection and tenant billing, maintaining compliance with property regulations, conducting property inspections, and supporting the Property Manager in overseeing vendors and contractors. This role requires multitasking, organization, and strong interpersonal skills to effectively engage with tenants and manage property tasks. Qualifications Skills in tenant relations, property management support, and lease administration Knowledge of maintenance request processing, vendor coordination, and conducting property inspections Experience in financial aspects: rent collection, tenant billing, and recordkeeping Strong administrative skills, including document management, scheduling, and attention to detail Excellent communication, problem-solving abilities, and a customer-first mindset Proficiency in property management software and Microsoft Office Suite Bachelors degree in Business Administration, Real Estate, or a related field preferred Prior experience in property management or real estate is a plus Knowledge of Miami, FL property laws and regulations is a benefit
Are you a detail-oriented property management professional who thrives in a fast-paced, resident-focused environment? Were looking for an
Assistant Property Manager
to join our team in Miami and play a key role in delivering exceptional resident experiences while ensuring operational excellence across our multifamily portfolio. What Youll Do
As the right hand to the Property Manager, youll be at the center of daily operationsbalancing resident relations, financial performance, compliance, and vendor coordination. Key Responsibilities: Resident Experience & Tenant Relations Be the first point of contact for residentshandling inquiries, resolving complaints, and ensuring a high level of satisfaction while maintaining compliance with lease agreements and company policies. Rent Collections & Delinquency Management Oversee rent collection, follow up on late payments, and manage eviction processes in alignment with company guidelines. Property & Unit Inspections Conduct pre-renewal, move-out, and building inspectionsensuring timely documentation, compliance, and reporting. Move-Out Coordination Support the full move-out process, including inspections, damage documentation, and preparing units for re-rental. Work Orders & Maintenance Coordination Manage and schedule internal and external work orders. Collaborate with vendors and ensure all work is completed on time and within budget (with proper approvals). Purchasing & Inventory Management Oversee materials, tools, and purchasesensuring accurate tracking, proper usage, and timely submission of invoices. Compliance & Operations Support regulatory compliance, safety standards, and property certifications in line with Miami-Dade requirements and company policies. Vendor Management Coordinate with vendors to ensure proper documentation, approvals, and seamless execution of services.
What Were Looking For
?? Minimum
3+ years of Assistant Property Management experience ?? Certifications such as
CAM, ARM, or RMP
(preferred) ??
OSHA 30-Hour Certification
(required) ?? Experience with
AppFolio
or similar property management software ?? Strong knowledge of
Miami-Dade building codes
(low/mid-rise multifamily) ?? Proven ability to
manage vendors/teams (510 people)
and improve operational efficiency ?? Experience handling
permits and compliance processes ?? Highly
detail-oriented , organized, and proactive communicator Role Description This is a full-time, on-site role for an Assistant Property Manager based in Miami, FL. The Assistant Property Manager will oversee daily property operations, including tenant communications, lease administration, handling maintenance requests, and ensuring tenant satisfaction. Additional responsibilities include assisting with rent collection and tenant billing, maintaining compliance with property regulations, conducting property inspections, and supporting the Property Manager in overseeing vendors and contractors. This role requires multitasking, organization, and strong interpersonal skills to effectively engage with tenants and manage property tasks. Qualifications Skills in tenant relations, property management support, and lease administration Knowledge of maintenance request processing, vendor coordination, and conducting property inspections Experience in financial aspects: rent collection, tenant billing, and recordkeeping Strong administrative skills, including document management, scheduling, and attention to detail Excellent communication, problem-solving abilities, and a customer-first mindset Proficiency in property management software and Microsoft Office Suite Bachelors degree in Business Administration, Real Estate, or a related field preferred Prior experience in property management or real estate is a plus Knowledge of Miami, FL property laws and regulations is a benefit