Purchasing Card Specialist
University of South Carolina, Columbia, SC, United States
Purchasing Card Specialist
The Purchasing Card Specialist serves as the University's shared services point of contact for Purchasing Card (P-Card) transaction processing. Responsible for ensuring all P-Card payment requests are reviewed, documented, and processed in accordance with University policies and applicable State regulations, while supporting departments through consistent, professional service. This position works in collaboration with the Systems Procurement Office. High school diploma or GED. Requires 2 or more years of job related experience. PeopleSoft or other ERP experience preferred. Higher Education experience preferred. Procurement or Purchasing Card experience a plus. An extensive knowledge of generally accepted accounting principles for higher education. Thorough knowledge of state and federal statutes and regulations pertaining to higher education financial management and ability to analyze and interpret. Ability to communicate effectively with all levels of university, state, federal and other external personnel. Knowledge of the principles, practices, theories and terminology of accounting and grant accounting. Knowledge of higher education and/or state government fiscal accounting processes. Knowledge of financial statement analysis. Ability to analyze and interpret financial data and reports. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively. Receive, review, and process Purchasing Card (P-Card) payment requests for faculty and staff across all departments and campuses. Review submissions to ensure accuracy and compliance with University policies and procedures, alongside State procurement guidelines. Maintain complete and organized purchase logs while ensuring receipts and supporting documentation are properly retained. Submit expense reports accurately and on time to support effective financial operations. Collaborates with the Procurement Office and Purchasing Card Administrator in the review and authorization of transactions, ensuring full compliance with applicable policies, procedures, and regulatory requirements. Provide high-quality customer service by cultivating positive, service-oriented relationships with departments and campuses. Communicate clearly and professionally, resolve issues efficiently in a timely manner, and consistently uphold high standards of professionalism and responsiveness. Manage the shared services mailbox daily, monitoring incoming inquiries and requests. Provide timely, accurate responses to customers while maintaining a high level of service and responsiveness. Assist in reviewing and evaluating shared services team procedures and workflows. Contribute to the development and implementation of process improvements that enhance efficiency, effectiveness, and overall productivity. Perform other duties as assigned, including documenting procedures and streamlining operational functions. Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No Non-Essential Number of Vacancies: 2 Job Open Date: 03/18/2026 Job Close Date: 05/02/2026 Open Until Filled: No Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 2, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities To learn more about why you should work at USC. The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. Required fields are indicated with an asterisk (*). * Do you have at least a high school diploma or GED and 2 or more years of job related experience? Yes No
Cover Letter Resume List of References and Contact Information Other Supporting Documents
The Purchasing Card Specialist serves as the University's shared services point of contact for Purchasing Card (P-Card) transaction processing. Responsible for ensuring all P-Card payment requests are reviewed, documented, and processed in accordance with University policies and applicable State regulations, while supporting departments through consistent, professional service. This position works in collaboration with the Systems Procurement Office. High school diploma or GED. Requires 2 or more years of job related experience. PeopleSoft or other ERP experience preferred. Higher Education experience preferred. Procurement or Purchasing Card experience a plus. An extensive knowledge of generally accepted accounting principles for higher education. Thorough knowledge of state and federal statutes and regulations pertaining to higher education financial management and ability to analyze and interpret. Ability to communicate effectively with all levels of university, state, federal and other external personnel. Knowledge of the principles, practices, theories and terminology of accounting and grant accounting. Knowledge of higher education and/or state government fiscal accounting processes. Knowledge of financial statement analysis. Ability to analyze and interpret financial data and reports. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively. Receive, review, and process Purchasing Card (P-Card) payment requests for faculty and staff across all departments and campuses. Review submissions to ensure accuracy and compliance with University policies and procedures, alongside State procurement guidelines. Maintain complete and organized purchase logs while ensuring receipts and supporting documentation are properly retained. Submit expense reports accurately and on time to support effective financial operations. Collaborates with the Procurement Office and Purchasing Card Administrator in the review and authorization of transactions, ensuring full compliance with applicable policies, procedures, and regulatory requirements. Provide high-quality customer service by cultivating positive, service-oriented relationships with departments and campuses. Communicate clearly and professionally, resolve issues efficiently in a timely manner, and consistently uphold high standards of professionalism and responsiveness. Manage the shared services mailbox daily, monitoring incoming inquiries and requests. Provide timely, accurate responses to customers while maintaining a high level of service and responsiveness. Assist in reviewing and evaluating shared services team procedures and workflows. Contribute to the development and implementation of process improvements that enhance efficiency, effectiveness, and overall productivity. Perform other duties as assigned, including documenting procedures and streamlining operational functions. Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No Non-Essential Number of Vacancies: 2 Job Open Date: 03/18/2026 Job Close Date: 05/02/2026 Open Until Filled: No Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by May 2, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities To learn more about why you should work at USC. The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. Required fields are indicated with an asterisk (*). * Do you have at least a high school diploma or GED and 2 or more years of job related experience? Yes No
Cover Letter Resume List of References and Contact Information Other Supporting Documents