Finance Director

Provides executive leadership and administration in the development and operation of the Library District’s budget, finance and financial auditing functions. Leads organizational change related to financial policy, systems, or regulatory requirements. Builds a culture of accountability, continuous improvement, and cross-department collaboration. Directs other administrative operations including purchasing and contracts, compliance with legal and regulatory requirements.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the Executive Director.

Exercises general supervision of the Finance Department.

ESSENTIAL AND MARGINAL FUNCTIONS

Essential and marginal functions and responsibilities may include, but are not limited to the following:

Essential Functions:

• Serves as chief financial advisor to the Executive Director and Board of Trustees on long-term financial sustainability, funding scenarios, and risk exposure.
• Develops and presents multi-year financial forecasts, scenario modeling, and fund balance strategies.
• Advises leadership on the financial impact of policy decisions, capital projects, and service expansions.
• Directs the daily operation of the Finance Department and ensures the efficient and cost-effective operation of the department.
• Assigns duties and follows up to ensure completion; hires, trains and supervises departmental staff; performs regular staff evaluations, both written formal and informal; approves timesheets; trains new staff in departmental procedures and resources.
• Develops, interprets and implements policies and procedures for the Library District and department.
• Ensures compliance of all pertinent Federal, State and Local laws, regulations and ordinances as well as all Library District policies and procedures.
• Establishes and enforces procurement policies, competitive bidding processes, and ethical standards.
• Responsible for overseeing the preparation, review, negotiation and approval of new and existing contracts or agreements for the finance department; support the preparation, review, negotiation and approval of new and existing contracts for the Library District, monitors all contract compliance; modifies contracts when conflicts arise.
• Provides financial leadership in grant budgeting, cost allocation, and compliance monitoring; supports leadership in evaluating new funding opportunities, including state, federal and private grants, produces grant reports; maintains grant records in accordance with relevant laws and regulations.
• Monitors accounts payable and receivable.
• Acts as Paying Agent for all debt service payments and develops debt policy.
• Prepares and publishes reports as required.
• Coordinates the annual audit.
• Prepares and submits annual comprehensive financial reports for the Library District.
• Leads financial planning for capital improvement programs (CIP)
• Responsible for bank and investment accounts; oversees reconciliations.
• Invests Library District funds in compliance with the District’s investment policy.
• Prepares and submits reports and memoranda to the Executive Director, Board of Trustees and Library District staff and management.
• Prepares, submits and maintains the Library District’s budget and adheres to established Library District objectives.
• Develops and implements internal control procedures.
• Oversees the District’s risk management and insurance programs, including property, liability, workers compensation, directors and officers, and claims administration; coordinates insurance renewals, coverage analysis, and risk mitigation strategies.
• Oversees selection, implementation, and optimization of financial management systems, payroll systems, and reporting tools; ensures data integrity, cybersecurity coordination (for financial systems), and disaster recovery planning related to finance operations; develops dashboards or financial metrics to support management decision-making.
• Monitors and administers automated time-record keeping system.
• Coordinates payroll production; Ensures the timely processing of Federal and State payroll reports.
• Ensures issues regarding PERS, Workers’ Compensation, payroll and unemployment compensation are handled promptly and in accordance with established law and Library District policies and procedures.
• Provides oversight for daily administrative activities for the District’s pre- and post-tax benefits plans, including the Section 125 plan, Section 457(b) deferred compensation plans, health, life, short- and long-term disability, long term care and voluntary insurance plans offered through a variety of carriers and providers.
• Reviews benefit plan administration to ensure compliance with federal and state regulations, plan documents; interpret legislative and contractual requirements regarding benefits administration; stays abreast of all state and federal regulatory requirements and makes recommendations for change as appropriate.
• Ensures financial practices promote transparency, accountability, and public trust; supports financial disclosures as required by law.
• Provides oversight for vendor premium billings and ensures that authorized payments are correct and reflect the appropriate enrollees. Ensures that billings are sent and that payments are received and credited.
• Provides support for contracted facility planning including space programming, renovations and remodels, land acquisition, new facilities, feasibility studies of proposed modifications, enhancements and improvements to existing facilities, and makes recommendations.
• Assists with the development of short and long-range plans for the routine, preventive and major maintenance and repair of buildings, grounds, equipment and vehicles.
• Stays abreast of new trends and innovations in the field of purchasing and contracts administration as well as risk management analysis, accounting and budget administration.

Marginal Functions:

• Attends and participates in professional group meetings and seminars.
• Attends staff, departmental, library and district-wide meetings; may participate in committee service and special events.
• Promotes library services and programs.
• Performs related duties as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Accounting, Finance or related field from an accredited college or university, including or supplemented by twenty-four (24) semester hours in accounting required.
• Four (4) years governmental fund accounting experience which includes complex municipal revenue estimating and monitoring experience and two (2) years of supervisory experience required.
• Experience working with MIP Fund Accounting software preferred.
• Experience presenting complex financial information to governing boards and the public preferred.

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