Event and Registration Assistant - Seasonal
Utah State University, Logan, UT, United States
Office Of Events Temporary Summer Position
Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The primary purpose of this position is to assist the Registration Coordinators in all aspects of event and conference registration, specifically focusing on the Summer Citizen Program. Hours: Monday-Friday, between 8:00am-5:00pm. May include some evening and weekend hours as needed with prior notification. Weekly hours will be between 10 to 28 hours. The work schedule will be determined on a weekly basis. ***This position is a temporary summer position, beginning the second week of May and ending the last week of August.*** Responsibilities
Assist the Registration Coordinators in all aspects of event and conference registration Enter registrations into database from phone calls, emails, facsimile, and mail notifications, with an emphasis on the Summer Citizen Program registration Process payments following the department cash handling procedures; some collection responsibilities Answer phone calls and respond to e-mails, with an emphasis on Summer Citizen questions, calls, and emails Process registration requests from Program Coordinators Name badge set-up, printing and preparation, and attendee check-in Travel as needed (arranged ahead of time) Assist with the Summer Citizens Program and other events as needed Other duties as needed Qualifications
Minimum Qualifications Ability to speak, read, write and understand English proficiently. Knowledge of basic accounting/bookkeeping practices and procedures. Strong working knowledge of Microsoft Word and Excel in a Windows environment, and the ability to work with other divisional database systems for which training is provided. Strong clerical and record keeping skills. Preferred Qualifications At least six months related office experience, meeting planning experience, group event administration, or hospitality/tourism industry-related experience. Experience in group events, program coordination and/or project management responsibilities. Interested in a career in conference management and the hospitality and tourism industry. Interested in a long-term employment and advancement opportunities with the Conference Services team for the Office of Events at Utah State University. Knowledge, Skills, and Abilities Ability to work unsupervised when needed and to fill in for the Program Coordinator or Registration Coordinator in some instances. Strong organizational skills and attention to detail. Willingness and ability to meet deadlines in a high stress environment and handle many tasks simultaneously. Excellent oral, written and interpersonal communication skills. High level of initiative, self-motivation and a positive attitude. Knowledge of filing systems and information management systems. Ability to operate standard office equipment to include copiers, telephone systems, computer data systems and printers. Ability to maintain confidential information. Ability and willingness to conform to department and conference dress codes. Required Documents
Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" **Document size may not exceed 10 MB.** Advertised Salary
$13.00/hr ADA
The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing). This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment. University Highlights
Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state. Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. *updated 12/2025 Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law. Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities. In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies: Matthew Pinner Executive Director Civil Rights & Title IX Office matthew.pinner@usu.edu 435-797-1266 | Old Main Rm. 401D
Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The primary purpose of this position is to assist the Registration Coordinators in all aspects of event and conference registration, specifically focusing on the Summer Citizen Program. Hours: Monday-Friday, between 8:00am-5:00pm. May include some evening and weekend hours as needed with prior notification. Weekly hours will be between 10 to 28 hours. The work schedule will be determined on a weekly basis. ***This position is a temporary summer position, beginning the second week of May and ending the last week of August.*** Responsibilities
Assist the Registration Coordinators in all aspects of event and conference registration Enter registrations into database from phone calls, emails, facsimile, and mail notifications, with an emphasis on the Summer Citizen Program registration Process payments following the department cash handling procedures; some collection responsibilities Answer phone calls and respond to e-mails, with an emphasis on Summer Citizen questions, calls, and emails Process registration requests from Program Coordinators Name badge set-up, printing and preparation, and attendee check-in Travel as needed (arranged ahead of time) Assist with the Summer Citizens Program and other events as needed Other duties as needed Qualifications
Minimum Qualifications Ability to speak, read, write and understand English proficiently. Knowledge of basic accounting/bookkeeping practices and procedures. Strong working knowledge of Microsoft Word and Excel in a Windows environment, and the ability to work with other divisional database systems for which training is provided. Strong clerical and record keeping skills. Preferred Qualifications At least six months related office experience, meeting planning experience, group event administration, or hospitality/tourism industry-related experience. Experience in group events, program coordination and/or project management responsibilities. Interested in a career in conference management and the hospitality and tourism industry. Interested in a long-term employment and advancement opportunities with the Conference Services team for the Office of Events at Utah State University. Knowledge, Skills, and Abilities Ability to work unsupervised when needed and to fill in for the Program Coordinator or Registration Coordinator in some instances. Strong organizational skills and attention to detail. Willingness and ability to meet deadlines in a high stress environment and handle many tasks simultaneously. Excellent oral, written and interpersonal communication skills. High level of initiative, self-motivation and a positive attitude. Knowledge of filing systems and information management systems. Ability to operate standard office equipment to include copiers, telephone systems, computer data systems and printers. Ability to maintain confidential information. Ability and willingness to conform to department and conference dress codes. Required Documents
Along with the online application, please attach: Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV" **Document size may not exceed 10 MB.** Advertised Salary
$13.00/hr ADA
The environment and physical requirements may change depending on the specific function of the work each department performs. Incumbents may be in both indoor and outdoor environments. Indoors, in an office space, event space, or public space are protected from weather conditions, but not necessarily from temperature changes. Incumbents may nearly continuously sit and often use repetitive hand motion (such as typing). This position requires moderate physical effort. Employees must have sufficient strength to perform the duties and responsibilities of the position, including lifting up to 25 pounds, walking and standing. Employees must adhere to safety precautions and may be required to use protective equipment. University Highlights
Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact. USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state. Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement. Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. *updated 12/2025 Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law. Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law. Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities. In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies: Matthew Pinner Executive Director Civil Rights & Title IX Office matthew.pinner@usu.edu 435-797-1266 | Old Main Rm. 401D