Grant and Contract Funding Specialist
Petaluma Health Center Inc, Petaluma, CA, United States
Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.
FULL TIME EMPLOYEE BENEFITS
21 Days of Paid Time Off
10 Observed Holidays
Medical Insurance (Entire deductible paid by us!)
30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
Dental Insurance
Vision Insurance
Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
401K Matching after 1 year of employment
Flexible Spending Account, Dependent Care FSA
Life Insurance (included at no cost to the employee)
Long Term Disability (included at no cost to the employee)
Employee Assistance Program (included at no cost to the employee)
Summary The Grant and Contract Funding Specialist is responsible for identifying, pursuing, and managing grant and contract funding opportunities to maximize financial support for a Federally Qualified Health Center (FQHC). This role involves researching grant and contract funding sources, preparing compelling grant applications with all funder requested supporting documentation, and managing programmatic deliverables, including those required by HRSA through the Electronic Handbook (EHB) and Grants.gov. The Specialist must work autonomously to meet deadlines, ensure compliance with funder requirements, and communicate effectively with stakeholders to coordinate necessary inputs for successful submissions. Strong organizational skills and a proven ability to secure funding at federal, state, local, and private grant and contract funding levels are essential.
Areas of Responsibility Funding Research and Strategy
Lead efforts to identify and evaluate diverse grant and contract funding opportunities to support the mission and growth of the Federally Qualified Health Center (FQHC).
Market Analysis: Conduct in-depth research on federal, state, and local government funding sources, as well as private and non-profit grant opportunities, to identify programs aligned with organizational needs and priorities.
Strategic Prioritization: Maintain a comprehensive funding calendar that outlines application deadlines, renewal cycles, and reporting requirements to ensure strategic allocation of resources.
Collaboration: Partner with organizational leadership and program teams to understand funding needs, set priorities, and align grant applications with broader strategic goals.
Funding Strategy Development: Craft targeted funding strategies that leverage the organization’s strengths, align with funders’ priorities, and maximize funding potential across multiple streams.
Networking and Relationships: Build and maintain relationships with funding agencies and key stakeholders to stay informed about upcoming opportunities and changes in funding criteria.
Administrative and Reporting Duties
Maintain accurate and organized grant files in Sage Intacct, including application materials, budgets, and correspondence.
Track and report on funding outcomes, application success rates, and areas for improvement.
Support organizational compliance with funding requirements and audit processes.
Maintain Sage Intacct to track deadlines and submissions for opportunities, applications, and post award deliverables.
Grant Development and Submission
Write, edit, and submit persuasive grant proposals, narratives, and supporting documentation tailored to specific funding opportunities.
Ensure proposals align with organizational goals, funding priorities, and application guidelines.
Collaborate with internal and external stakeholders to gather necessary information and supporting materials.
Programmatic Management
Oversee HRSA programmatic deliverables and reporting requirements through the Electronic Handbook (EHB).
Manage grant submissions and post-award deliverables via Grants.gov and other platforms.
Monitor compliance with grant agreements and ensure timely submission of reports and documentation.
Stakeholder Communication
Serve as a point of contact for grant-related communications with internal teams, funding agencies, and partners.
Clearly articulate and communicate application requirements, deadlines, and deliverables to stakeholders.
Provide regular updates on grant status and funding outcomes.
Education / Experience
Master’s Degree in Health Systems Administration, Health Administration, or related field preferred
Bachelor’s Degree in Business Administration, English, Public Administration, Public Affairs, Political Science or related field required
At least 2 years of experience in a federally qualified health center setting preferred
Extensive relevant experience of 10 years or more in grant and contract writing, funding research, and programmatic management.
Extensive relevant experience (10+ years) in grant and contract writing, funding research, and programmatic management may substitute for formal education.
Desired Skills
Ability to work independently, manage multiple deadlines, and maintain a high degree of organization
Proven success in securing and managing federal, state local, and private grant and contract funding
Excellent written and verbal communication skills with a keen attention to detail.
Strong understanding of the grant life cycle process, including grant seeking, grant writing, and the grant management process
Ability to manage competing priorities
Ability to understand health center needs for grant and contract funding
Knowledge of federal, state, local and private grant and contract standards and regulations
Strong time management and prioritization skills
Ability to track and manage programmatic and regulatory reporting requirements
Ability to communicate well with internal and external partners
Ability to exercise sound judgement and discretion
Strong ethical character capable of handling confidential and financial information
Language Skills College-graduate English skills.
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FULL TIME EMPLOYEE BENEFITS
21 Days of Paid Time Off
10 Observed Holidays
Medical Insurance (Entire deductible paid by us!)
30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
Dental Insurance
Vision Insurance
Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
401K Matching after 1 year of employment
Flexible Spending Account, Dependent Care FSA
Life Insurance (included at no cost to the employee)
Long Term Disability (included at no cost to the employee)
Employee Assistance Program (included at no cost to the employee)
Summary The Grant and Contract Funding Specialist is responsible for identifying, pursuing, and managing grant and contract funding opportunities to maximize financial support for a Federally Qualified Health Center (FQHC). This role involves researching grant and contract funding sources, preparing compelling grant applications with all funder requested supporting documentation, and managing programmatic deliverables, including those required by HRSA through the Electronic Handbook (EHB) and Grants.gov. The Specialist must work autonomously to meet deadlines, ensure compliance with funder requirements, and communicate effectively with stakeholders to coordinate necessary inputs for successful submissions. Strong organizational skills and a proven ability to secure funding at federal, state, local, and private grant and contract funding levels are essential.
Areas of Responsibility Funding Research and Strategy
Lead efforts to identify and evaluate diverse grant and contract funding opportunities to support the mission and growth of the Federally Qualified Health Center (FQHC).
Market Analysis: Conduct in-depth research on federal, state, and local government funding sources, as well as private and non-profit grant opportunities, to identify programs aligned with organizational needs and priorities.
Strategic Prioritization: Maintain a comprehensive funding calendar that outlines application deadlines, renewal cycles, and reporting requirements to ensure strategic allocation of resources.
Collaboration: Partner with organizational leadership and program teams to understand funding needs, set priorities, and align grant applications with broader strategic goals.
Funding Strategy Development: Craft targeted funding strategies that leverage the organization’s strengths, align with funders’ priorities, and maximize funding potential across multiple streams.
Networking and Relationships: Build and maintain relationships with funding agencies and key stakeholders to stay informed about upcoming opportunities and changes in funding criteria.
Administrative and Reporting Duties
Maintain accurate and organized grant files in Sage Intacct, including application materials, budgets, and correspondence.
Track and report on funding outcomes, application success rates, and areas for improvement.
Support organizational compliance with funding requirements and audit processes.
Maintain Sage Intacct to track deadlines and submissions for opportunities, applications, and post award deliverables.
Grant Development and Submission
Write, edit, and submit persuasive grant proposals, narratives, and supporting documentation tailored to specific funding opportunities.
Ensure proposals align with organizational goals, funding priorities, and application guidelines.
Collaborate with internal and external stakeholders to gather necessary information and supporting materials.
Programmatic Management
Oversee HRSA programmatic deliverables and reporting requirements through the Electronic Handbook (EHB).
Manage grant submissions and post-award deliverables via Grants.gov and other platforms.
Monitor compliance with grant agreements and ensure timely submission of reports and documentation.
Stakeholder Communication
Serve as a point of contact for grant-related communications with internal teams, funding agencies, and partners.
Clearly articulate and communicate application requirements, deadlines, and deliverables to stakeholders.
Provide regular updates on grant status and funding outcomes.
Education / Experience
Master’s Degree in Health Systems Administration, Health Administration, or related field preferred
Bachelor’s Degree in Business Administration, English, Public Administration, Public Affairs, Political Science or related field required
At least 2 years of experience in a federally qualified health center setting preferred
Extensive relevant experience of 10 years or more in grant and contract writing, funding research, and programmatic management.
Extensive relevant experience (10+ years) in grant and contract writing, funding research, and programmatic management may substitute for formal education.
Desired Skills
Ability to work independently, manage multiple deadlines, and maintain a high degree of organization
Proven success in securing and managing federal, state local, and private grant and contract funding
Excellent written and verbal communication skills with a keen attention to detail.
Strong understanding of the grant life cycle process, including grant seeking, grant writing, and the grant management process
Ability to manage competing priorities
Ability to understand health center needs for grant and contract funding
Knowledge of federal, state, local and private grant and contract standards and regulations
Strong time management and prioritization skills
Ability to track and manage programmatic and regulatory reporting requirements
Ability to communicate well with internal and external partners
Ability to exercise sound judgement and discretion
Strong ethical character capable of handling confidential and financial information
Language Skills College-graduate English skills.
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