Assistant Director of Maintenance and Construction, Facilities
Lipscomb University, Nashville, TN, United States
The Assistant Director of Maintenance and Construction serves as a key member of the Facilities Management team, providing strategic leadership in campus planning, construction project management, and facilities operations. This position ensures Lipscomb University's physical environment supports the institution's mission, programs, and future aspirations through effective support and oversight of maintenance and construction activities. The Assistant Director collaborates with university stakeholders to maintain and enhance campus functionality, safety, and operational efficiency. This position reports directly to the Director of Maintenance and Construction.
Primary Responsibilities Strategic Planning and Construction Coordination
Coordinate the strategic planning and construction of all new construction and renovation projects across campus
Provide support and oversight for short‑term and long‑term facilities planning for the university and academy
Assist in campus master planning initiatives including research, space planning, and construction documentation
Serve under the Director of Maintenance and Construction as liaison to department heads and faculty for facility improvements and space planning consultation
Ensure all construction projects align with university standards and operational requirements
Project and Budget Management
Prepare and maintain departmental budgets for maintenance and construction operations
Code all maintenance and construction invoices for payment processing
Code all departmental VISA invoices related to construction activities
Serve as head of procurement for maintenance and construction furniture, fixtures, equipment and supplies
Review and approve all departmental purchases to ensure consistency with university standards
Ensure timely completion of projects within budget parameters
Technical Expertise and Compliance
Maintain current working knowledge of construction trades and terminology, building codes, ADA requirements, and NFPA codes
Update and maintain accurate construction drawings on shared drive systems
Stay current on industry best practices and emerging trends through conferences and continuing education
Maintain proficiency in project management and documentation and accounts payable software applications
Maintain library of current materials and product specifications for ongoing projects
Vendor and Stakeholder Relations
Meet regularly with vendor representatives across all trades to stay informed on equipment and material options
Manage vending services account and vendor relationships
Provide administrative support to the Director of Maintenance and Construction
Foster collaborative relationships with contractors, vendors, and university
Operational Support
Apply advanced troubleshooting skills to resolve complex project challenges and unforeseen circumstances
Ensure consistency in facility standards throughout campus
Monitor construction quality and compliance with specifications
Coordinate maintenance activities with construction schedules
Position Qualifications
Experience
Minimum 5 years of progressive experience in facilities management, construction project management, or maintenance operations
Demonstrated experience managing multiple complex projects simultaneously
Proven track record of budget management and fiscal responsibility
Required Knowledge, Skills, and Abilities
Technical Competencies:
Comprehensive understanding of construction processes, building codes, and regulatory compliance
Expertise in construction materials and specifications
Budget development and financial management capabilities
Professional Competencies:
Commitment to Lipscomb University's mission, Christian values, and institutional goals
Strong collaborative skills with ability to work effectively across all organizational levels
Deep personal commitment to the highest standards of ethics, confidentiality, and professionalism
Exceptional organizational skills with keen attention to detail
Results‑oriented approach with demonstrated ability to meet deadlines and manage competing priorities
Excellent problem‑solving and critical thinking abilities
Communication and Interpersonal Skills:
Outstanding oral and written communication skills
Ability to communicate effectively with diverse constituencies including university leadership, faculty, staff, donors, and external partners
Proven ability to develop professional relationships while exercising sound judgment
Leadership Qualities:
Ability to work independently with minimal supervision while maintaining accountability
Demonstrated leadership in team environments
Capacity to mentor and guide staff as needed
Working Conditions and Physical Demands
Working Conditions
Professional office environment with regular site visits to construction zones and campus facilities
Occasional evening and weekend hours required for project deadlines or special events
Exposure to construction sites requiring appropriate safety protocols and personal protective equipment
Work in various weather conditions during site inspections
Physical Demands
Ability to conduct site walks and inspections
Capability to review construction documents and technical drawings
Extended periods of computer work for project management and documentation tasks
Ability to wear required personal protective equipment on construction sites
Personal Interaction
Daily interaction with university administration, faculty, and staff
Regular communication with external vendors, contractors, and construction professionals
Participation in university committees and planning groups as assigned
Confidentiality and Data Management
University strategic planning and facility priorities
Budget and financial data
Personnel space assignments and departmental planning
Donor‑funded projects and naming opportunities
Construction bids and vendor negotiations
The Assistant Director must exercise discretion and maintain strict confidentiality in accordance with university policies and professional standards.
Team Collaboration
Campus Construction and Service Operations leadership
Physical Plant and maintenance staff
University Planning and Administration
Academic departments and administrative units
External contractors, engineers, and construction professionals
Environmental Health and Safety personnel
Additional Information This position plays a vital role in creating and maintaining physical spaces that support Lipscomb University's educational mission and enhance the campus experience for all members of the university community. The Assistant Director must balance practical functionality with budget constraints and institutional priorities while maintaining the highest standards of professional practice and safety.
Position Status
Full‑time
40 hours per week
Qualifications
Experience
Minimum 5 years of progressive experience in facilities management, construction project management, or maintenance operations
Demonstrated experience managing multiple complex projects simultaneously
Proven track record of budget management and fiscal responsibility
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Primary Responsibilities Strategic Planning and Construction Coordination
Coordinate the strategic planning and construction of all new construction and renovation projects across campus
Provide support and oversight for short‑term and long‑term facilities planning for the university and academy
Assist in campus master planning initiatives including research, space planning, and construction documentation
Serve under the Director of Maintenance and Construction as liaison to department heads and faculty for facility improvements and space planning consultation
Ensure all construction projects align with university standards and operational requirements
Project and Budget Management
Prepare and maintain departmental budgets for maintenance and construction operations
Code all maintenance and construction invoices for payment processing
Code all departmental VISA invoices related to construction activities
Serve as head of procurement for maintenance and construction furniture, fixtures, equipment and supplies
Review and approve all departmental purchases to ensure consistency with university standards
Ensure timely completion of projects within budget parameters
Technical Expertise and Compliance
Maintain current working knowledge of construction trades and terminology, building codes, ADA requirements, and NFPA codes
Update and maintain accurate construction drawings on shared drive systems
Stay current on industry best practices and emerging trends through conferences and continuing education
Maintain proficiency in project management and documentation and accounts payable software applications
Maintain library of current materials and product specifications for ongoing projects
Vendor and Stakeholder Relations
Meet regularly with vendor representatives across all trades to stay informed on equipment and material options
Manage vending services account and vendor relationships
Provide administrative support to the Director of Maintenance and Construction
Foster collaborative relationships with contractors, vendors, and university
Operational Support
Apply advanced troubleshooting skills to resolve complex project challenges and unforeseen circumstances
Ensure consistency in facility standards throughout campus
Monitor construction quality and compliance with specifications
Coordinate maintenance activities with construction schedules
Position Qualifications
Experience
Minimum 5 years of progressive experience in facilities management, construction project management, or maintenance operations
Demonstrated experience managing multiple complex projects simultaneously
Proven track record of budget management and fiscal responsibility
Required Knowledge, Skills, and Abilities
Technical Competencies:
Comprehensive understanding of construction processes, building codes, and regulatory compliance
Expertise in construction materials and specifications
Budget development and financial management capabilities
Professional Competencies:
Commitment to Lipscomb University's mission, Christian values, and institutional goals
Strong collaborative skills with ability to work effectively across all organizational levels
Deep personal commitment to the highest standards of ethics, confidentiality, and professionalism
Exceptional organizational skills with keen attention to detail
Results‑oriented approach with demonstrated ability to meet deadlines and manage competing priorities
Excellent problem‑solving and critical thinking abilities
Communication and Interpersonal Skills:
Outstanding oral and written communication skills
Ability to communicate effectively with diverse constituencies including university leadership, faculty, staff, donors, and external partners
Proven ability to develop professional relationships while exercising sound judgment
Leadership Qualities:
Ability to work independently with minimal supervision while maintaining accountability
Demonstrated leadership in team environments
Capacity to mentor and guide staff as needed
Working Conditions and Physical Demands
Working Conditions
Professional office environment with regular site visits to construction zones and campus facilities
Occasional evening and weekend hours required for project deadlines or special events
Exposure to construction sites requiring appropriate safety protocols and personal protective equipment
Work in various weather conditions during site inspections
Physical Demands
Ability to conduct site walks and inspections
Capability to review construction documents and technical drawings
Extended periods of computer work for project management and documentation tasks
Ability to wear required personal protective equipment on construction sites
Personal Interaction
Daily interaction with university administration, faculty, and staff
Regular communication with external vendors, contractors, and construction professionals
Participation in university committees and planning groups as assigned
Confidentiality and Data Management
University strategic planning and facility priorities
Budget and financial data
Personnel space assignments and departmental planning
Donor‑funded projects and naming opportunities
Construction bids and vendor negotiations
The Assistant Director must exercise discretion and maintain strict confidentiality in accordance with university policies and professional standards.
Team Collaboration
Campus Construction and Service Operations leadership
Physical Plant and maintenance staff
University Planning and Administration
Academic departments and administrative units
External contractors, engineers, and construction professionals
Environmental Health and Safety personnel
Additional Information This position plays a vital role in creating and maintaining physical spaces that support Lipscomb University's educational mission and enhance the campus experience for all members of the university community. The Assistant Director must balance practical functionality with budget constraints and institutional priorities while maintaining the highest standards of professional practice and safety.
Position Status
Full‑time
40 hours per week
Qualifications
Experience
Minimum 5 years of progressive experience in facilities management, construction project management, or maintenance operations
Demonstrated experience managing multiple complex projects simultaneously
Proven track record of budget management and fiscal responsibility
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr