Assistant Property Manager
WMFHA, Prairie Village, KS, United States
Position Summary
Insight Global is seeking an Assistant Property Manager who will be supporting the Property Manager with the day-to-day operations and financial management of our client's retail shopping center portfolio. This role plays a key part in maintaining strong tenant and vendor relationships, coordinating maintenance activities, supporting financial and administrative functions, and ensuring properties are operated efficiently, professionally, and in alignment with our clients standards.
Must Haves 2-5 years of commercial real estate experience required; retail property experience strongly preferred. Proficiency in Microsoft Word and Excel, including the ability to create spreadsheets, use formulas, and work with tables. Experience using Prism Realty Software or comparable property management/accounting systems for tenant billing, rent collections, late fees, and financial reporting.
Nice to Have Bachelor’s degree or equivalent combination of education and relevant work experience.
Day 2 Day Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members. Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion. Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements. Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed. Track, code, and process vendor invoices through property management and accounts payable software. Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions. Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance. Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements. Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives. Provide administrative and accounting support related to property management functions as needed.
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Must Haves 2-5 years of commercial real estate experience required; retail property experience strongly preferred. Proficiency in Microsoft Word and Excel, including the ability to create spreadsheets, use formulas, and work with tables. Experience using Prism Realty Software or comparable property management/accounting systems for tenant billing, rent collections, late fees, and financial reporting.
Nice to Have Bachelor’s degree or equivalent combination of education and relevant work experience.
Day 2 Day Assist the Property Manager with daily operations of 5 retail shopping centers, fostering positive working relationships with tenants, vendors, and internal team members. Coordinate, track, and follow up on maintenance and service requests; work closely with maintenance engineers to prioritize and dispatch work orders and ensure timely completion. Assist with the solicitation, evaluation, and preparation of vendor bids, contracts, and service agreements. Support rent collection efforts, including monitoring delinquencies, preparing late notices, and following up with tenants as needed. Track, code, and process vendor invoices through property management and accounts payable software. Conduct routine property inspections, document deficiencies, recommend corrective actions, and assist with implementation of solutions. Track service contracts and certificates of insurance for vendors and tenants; manage tenant COI collection and compliance. Coordinate tenant move-ins and move-outs, including tracking construction documents, permits, welcome letters, certificates of insurance, and processing tenant improvement reimbursements. Assist with the preparation, monitoring, and implementation of annual operating budgets; support long-term financial planning and capital planning initiatives. Provide administrative and accounting support related to property management functions as needed.
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