Communications & Proposal Specialist
West Yost, Santa Rosa, CA, United States
We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 260 team members. We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and have been recognized as one of Fortune’s® Best Workplaces in Consulting and Professional Services from 2023 – 2025. Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west. As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2026 and beyond, West Yost is advancing water resources for future generations and living our core values every day.
Compensation range: $85,000 - $117,000. Based on our Santa Rosa office location.
(West Yost uses geographic salary differentials that would apply for candidates in other regions). This is a Hybrid role with 3 days in the office and 2 days remote. We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance. Position Title: Communications and Proposal Specialist
BASIC JOB FUNCTION The Communications and Proposal Specialist support the development of high-quality public-facing communications, marketing materials and proposals, that advance the West Yost brand and strengthen client and community engagement. This role supports internal and external communications and public outreach efforts. This includes developing outreach materials and messaging strategies for water agencies and other organizations managed by West Yost, helping translate complex technical information into clear, accessible communications for public and stakeholder audiences. In addition, this role is responsible for coordinating the development, organization, and production of proposals and related marketing materials. The position works closely with technical teams, business development leaders, and marketing staff to produce strategically focused, professional proposals aligned with client requirements. ESSENTIAL DUTIES AND ACCOUNTABILITIES Listed in order of importance. Communications and Public Outreach Support the development of strategic internal and external communications aligned with firm initiatives. Assist in the creation of client-facing and public outreach materials such as fact sheets, mailers, display boards, web content, presentations, and digital communications. Partner with project managers and technical staff to translate technical concepts into clear, audience-appropriate messaging for community meetings, workshops, and stakeholder engagement efforts. Support public outreach strategies for water agencies and other organizations managed by West Yost, including coordination of materials and messaging across platforms. Contribute to website content updates, project highlights, recruitment content, and community engagement stories. Apply the firm style guide and brand standards across proposals, communications, and outreach materials. Proposal Coordination Coordinate the development, organization, and production of proposals, statements of qualifications, presentations, and related marketing materials. Develop proposal schedules, outlines, and compliance matrices aligned with RFP and RFQ requirements. Collaborate with technical teams to collect, organize, and edit proposal content to align with client priorities and evaluation criteria. Write and edit proposal sections, resumes, and project descriptions to reflect firm strengths and differentiators. Proofread and edit technical and non-technical documents for clarity, consistency, and alignment with the West Yost voice. Coordinate visual proposal strategies including graphics, covers, presentation materials, boards, and PowerPoint decks in collaboration with marketing and design staff. Maintain and update standard proposal content including firm overviews, resumes, and project descriptions to support consistency and accuracy. Track proposal activities and support CRM updates as directed by the Marketing Manager. Prepare meeting notes, manage assignments, and support coordination across proposal teams. QUALIFICATIONS Required Education and Experience Bachelor’s degree in Marketing, Communications, Business Administration, or a related field, or equivalent professional experience. Five or more years of experience in proposal coordination, marketing, communications, or public outreach within a professional services, public agency, or related environment. Experience supporting RFQ and RFP responses and working with multidisciplinary teams. Strong writing, editing, and organizational skills. Ability to manage multiple concurrent deadlines and projects. Proficiency with Microsoft Office Suite and collaboration tools. Preferred Education and Experience Experience within an architecture, engineering, construction, or infrastructure-related firm. Experience supporting public outreach or community engagement efforts for public‑sector projects. Proficiency in Adobe Creative Suite, particularly InDesign. Strong graphic design and visual communication skills. Strong initiative, attention to detail, and problem‑solving skills. TRAVEL REQUIREMENTS *This position may require travel to other offices and/or client offices. Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence. We are dedicated to our number one asset, our employees. Because we are employee‑owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life. A day in the life: You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in‑person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company‑wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm‑wide resources, peer groups (young professionals &middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company‑wide monthly staff meetings, annual in‑person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company‑sponsored events provide an important part of the West Yost culture, which is to have fun. You’ll be provided with support in on‑going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer‑to‑peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance‑based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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(West Yost uses geographic salary differentials that would apply for candidates in other regions). This is a Hybrid role with 3 days in the office and 2 days remote. We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance. Position Title: Communications and Proposal Specialist
BASIC JOB FUNCTION The Communications and Proposal Specialist support the development of high-quality public-facing communications, marketing materials and proposals, that advance the West Yost brand and strengthen client and community engagement. This role supports internal and external communications and public outreach efforts. This includes developing outreach materials and messaging strategies for water agencies and other organizations managed by West Yost, helping translate complex technical information into clear, accessible communications for public and stakeholder audiences. In addition, this role is responsible for coordinating the development, organization, and production of proposals and related marketing materials. The position works closely with technical teams, business development leaders, and marketing staff to produce strategically focused, professional proposals aligned with client requirements. ESSENTIAL DUTIES AND ACCOUNTABILITIES Listed in order of importance. Communications and Public Outreach Support the development of strategic internal and external communications aligned with firm initiatives. Assist in the creation of client-facing and public outreach materials such as fact sheets, mailers, display boards, web content, presentations, and digital communications. Partner with project managers and technical staff to translate technical concepts into clear, audience-appropriate messaging for community meetings, workshops, and stakeholder engagement efforts. Support public outreach strategies for water agencies and other organizations managed by West Yost, including coordination of materials and messaging across platforms. Contribute to website content updates, project highlights, recruitment content, and community engagement stories. Apply the firm style guide and brand standards across proposals, communications, and outreach materials. Proposal Coordination Coordinate the development, organization, and production of proposals, statements of qualifications, presentations, and related marketing materials. Develop proposal schedules, outlines, and compliance matrices aligned with RFP and RFQ requirements. Collaborate with technical teams to collect, organize, and edit proposal content to align with client priorities and evaluation criteria. Write and edit proposal sections, resumes, and project descriptions to reflect firm strengths and differentiators. Proofread and edit technical and non-technical documents for clarity, consistency, and alignment with the West Yost voice. Coordinate visual proposal strategies including graphics, covers, presentation materials, boards, and PowerPoint decks in collaboration with marketing and design staff. Maintain and update standard proposal content including firm overviews, resumes, and project descriptions to support consistency and accuracy. Track proposal activities and support CRM updates as directed by the Marketing Manager. Prepare meeting notes, manage assignments, and support coordination across proposal teams. QUALIFICATIONS Required Education and Experience Bachelor’s degree in Marketing, Communications, Business Administration, or a related field, or equivalent professional experience. Five or more years of experience in proposal coordination, marketing, communications, or public outreach within a professional services, public agency, or related environment. Experience supporting RFQ and RFP responses and working with multidisciplinary teams. Strong writing, editing, and organizational skills. Ability to manage multiple concurrent deadlines and projects. Proficiency with Microsoft Office Suite and collaboration tools. Preferred Education and Experience Experience within an architecture, engineering, construction, or infrastructure-related firm. Experience supporting public outreach or community engagement efforts for public‑sector projects. Proficiency in Adobe Creative Suite, particularly InDesign. Strong graphic design and visual communication skills. Strong initiative, attention to detail, and problem‑solving skills. TRAVEL REQUIREMENTS *This position may require travel to other offices and/or client offices. Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence. We are dedicated to our number one asset, our employees. Because we are employee‑owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life. A day in the life: You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in‑person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company‑wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm‑wide resources, peer groups (young professionals &middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company‑wide monthly staff meetings, annual in‑person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company‑sponsored events provide an important part of the West Yost culture, which is to have fun. You’ll be provided with support in on‑going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer‑to‑peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance‑based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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