Executive Assistant / Marketing Support
Hazenandsawyer, Tempe, AZ, United States
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Full Time Tempe, AZ, US
4 days ago Requisition ID: 2232
Join our Hazen team and help make the world a better place by delivering exceptional client service in all things water®. Hazen is a creative, employee-owned firm with minimal bureaucracy, where employees are empowered to thrive.
Hazen is seeking a highly organized, proactive, and detail-oriented professional to support executive leadership and marketing initiatives within our Intermountain Region and Tempe office. This role is ideal for someone who thrives in a fast-paced technical environment, anticipates needs before they arise, and operates with a high degree of professionalism and discretion. The successful candidate will serve as a trusted partner to senior leaders while also playing a key role in marketing coordination, recruiting logistics, and office operations.
Why Hazen and Sawyer:
Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
We foster a work environment low on bureaucracy and high in creativity.
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.
Key Responsibilities:
Executive Support
Provide strategic administrative support to executive leadership
Manage complex calendars, coordinate meetings, and arrange travel logistics
Prepare reports, dashboards, and data analysis using Microsoft Excel
Draft, edit, and refine correspondence, reports, and presentations using Microsoft Word
Develop polished materials for meetings, proposals, and leadership events
Safeguard confidential and sensitive information
Track project action items and ensure timely follow-up
Serve as a key administrative liaison to Project Managers and Project Directors
Interface with clients and trade partners on behalf of senior leadership when needed, in a professional, collegial fashion
Monitor client accounts, support preparation and transmittal of invoices and billing statements, monitor status of receivables and subconsultant/supplier invoices
Marketing & Proposal Coordination
Coordinate marketing activities
Partner with pursuit managers to maintain and update the opportunity tracking system
Collaborate with engineers and technical staff to develop compliant and compelling proposal content
Contribute to copywriting and editorial review of marketing materials
Maintain and update project descriptions and firm qualifications
Format and tailor resumes for proposal submissions
Coordinate interview scheduling and candidate communications
Facilitate onboarding logistics, including IT coordination and supervisor scheduling
Maintain discretion when managing sensitive personnel information
Operations Support
Lead planning and coordination of office events and team activities
Manage venue selection, vendor communication, budgets, and guest lists
Oversee catering arrangements for meetings and events
Coordinate travel arrangements for staff and visitors
Manage content postings for Hazen’s internal media platform
Document Control
Administer project contract files and maintain organized records
Format and standardize documents to align with company branding and quality standards
Perform QA/QC reviews and technical editing of documents
Coordinate printing, binding, and final production of deliverables
Qualifications & Skills:
Minimum of five years of experience supporting senior leadership in an executive or high-level administrative role
Proven ability to manage confidential and sensitive information with integrity
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft PowerPoint, Excel, and Word
Strong organizational, prioritization, and time management abilities
High attention to detail with a refined eye for layout and design
Ability to manage competing priorities in a fast-paced environment
Self-directed, dependable, and solutions-oriented
Experience in a professional services firm preferred, engineering industry experience a plus
Bachelor’s degree preferred but not required
Notary or ability to obtain an Arizona notary license within three months of hire
What We Offer:
Comprehensive health benefits (medical, dental, vision, and prescription plans)
Pre-tax flexible spending plans for medical, dependent care, and transportation
Short and long-term disability, and employer paid life insurance
Paid holidays, floating holidays, and paid time off (PTO)
Employer-contributed 401(k) plan and additional financial planning support
Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
Starting pay range for this position depends on skills, experience, education and geographical location
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Full Time Tempe, AZ, US
4 days ago Requisition ID: 2232
Join our Hazen team and help make the world a better place by delivering exceptional client service in all things water®. Hazen is a creative, employee-owned firm with minimal bureaucracy, where employees are empowered to thrive.
Hazen is seeking a highly organized, proactive, and detail-oriented professional to support executive leadership and marketing initiatives within our Intermountain Region and Tempe office. This role is ideal for someone who thrives in a fast-paced technical environment, anticipates needs before they arise, and operates with a high degree of professionalism and discretion. The successful candidate will serve as a trusted partner to senior leaders while also playing a key role in marketing coordination, recruiting logistics, and office operations.
Why Hazen and Sawyer:
Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."
Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.
We foster a work environment low on bureaucracy and high in creativity.
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.
We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.
Key Responsibilities:
Executive Support
Provide strategic administrative support to executive leadership
Manage complex calendars, coordinate meetings, and arrange travel logistics
Prepare reports, dashboards, and data analysis using Microsoft Excel
Draft, edit, and refine correspondence, reports, and presentations using Microsoft Word
Develop polished materials for meetings, proposals, and leadership events
Safeguard confidential and sensitive information
Track project action items and ensure timely follow-up
Serve as a key administrative liaison to Project Managers and Project Directors
Interface with clients and trade partners on behalf of senior leadership when needed, in a professional, collegial fashion
Monitor client accounts, support preparation and transmittal of invoices and billing statements, monitor status of receivables and subconsultant/supplier invoices
Marketing & Proposal Coordination
Coordinate marketing activities
Partner with pursuit managers to maintain and update the opportunity tracking system
Collaborate with engineers and technical staff to develop compliant and compelling proposal content
Contribute to copywriting and editorial review of marketing materials
Maintain and update project descriptions and firm qualifications
Format and tailor resumes for proposal submissions
Coordinate interview scheduling and candidate communications
Facilitate onboarding logistics, including IT coordination and supervisor scheduling
Maintain discretion when managing sensitive personnel information
Operations Support
Lead planning and coordination of office events and team activities
Manage venue selection, vendor communication, budgets, and guest lists
Oversee catering arrangements for meetings and events
Coordinate travel arrangements for staff and visitors
Manage content postings for Hazen’s internal media platform
Document Control
Administer project contract files and maintain organized records
Format and standardize documents to align with company branding and quality standards
Perform QA/QC reviews and technical editing of documents
Coordinate printing, binding, and final production of deliverables
Qualifications & Skills:
Minimum of five years of experience supporting senior leadership in an executive or high-level administrative role
Proven ability to manage confidential and sensitive information with integrity
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft PowerPoint, Excel, and Word
Strong organizational, prioritization, and time management abilities
High attention to detail with a refined eye for layout and design
Ability to manage competing priorities in a fast-paced environment
Self-directed, dependable, and solutions-oriented
Experience in a professional services firm preferred, engineering industry experience a plus
Bachelor’s degree preferred but not required
Notary or ability to obtain an Arizona notary license within three months of hire
What We Offer:
Comprehensive health benefits (medical, dental, vision, and prescription plans)
Pre-tax flexible spending plans for medical, dependent care, and transportation
Short and long-term disability, and employer paid life insurance
Paid holidays, floating holidays, and paid time off (PTO)
Employer-contributed 401(k) plan and additional financial planning support
Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships
Starting pay range for this position depends on skills, experience, education and geographical location
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