Brokerage Coordinator
Transwestern, Houston, TX, United States
Brokerage Coordinator
The Brokerage Coordinator position is responsible for the administrative and operational support of a team of brokers. The Brokerage Coordinator will provide administrative, research, and marketing support to various Healthcare and Life Sciences Advisory Services portfolios and clients. It is also the responsibility of the Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results. The Brokerage Coordinator will support the entire lifecycle of the broker's deals. Essential Job Functions: Prepare high level designed deliverables, proposals, and presentation decks incorporating text, charts, tables, and other documents using various software packages. Develop and modify existing marketing collateral (informational factsheets, marketing packages, presentations, brochures, direct mail and eblasts, etc.). using design software (i.e., Adobe Acrobat Creative Cloud). Gather and compile relevant data and real estate market information for use in presentations, meetings, analysis, and proposals. Update and maintain contact databases to track prospects, tenants, clients, and deal information. Process client's lease documents through various client-driven processes. Prepare negotiation summaries/RFP comparison matrixes. Gather data and real estate market information from research and brokers to assist in presentations, analysis, and proposals. Track and report marketing activity, listing expirations, and other critical dates. Regularly design and schedule Click Dimensions e-mail blasts. Produce tour books, assist with market surveys, and coordinate tour schedules. Ensure accuracy of property information across all platforms (i.e., CoStar, xRM, VTS, Crexi, etc.) Review complex real estate documents as part of the team's leasing process and identify key economics. Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and related items. Participate in planning and implementation of external client events for the team/buildings. Schedule and organize meetings, conference calls and appointments. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develop travel itineraries to correspond with current schedules. Maintain professional, positive, and proactive performance at all times. Other duties and assignments as requested. Position Requirements: A bachelor's degree in business, economics, marketing, real estate, or related field preferred. A minimum of 2-4 years of administrative experience, in commercial real estate a plus. Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook. Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials. Flexible attitude, solution-focused and proven analytical and problem-solving abilities. A strong desire to tackle new projects to assist a high performing team. Excellent interpersonal skills - effective verbal and written communication skills. Resourceful approach to effectively managing workloads to meet deadlines, while delivering high quality work in a fast-paced environment. Strong attention to detail - excellent proofreading and editing skills. Ability to maintain discretion regarding personnel and industry-related matters. A strong work ethic and sense of responsibility, reliability, and responsiveness. Uses a computer in conjunction with various software packages the majority of the day. Uses office equipment (copiers, binders, phone system, etc.) Uses audio-visual equipment Location: Houston, TX About Us: Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion
not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration. Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.
The Brokerage Coordinator position is responsible for the administrative and operational support of a team of brokers. The Brokerage Coordinator will provide administrative, research, and marketing support to various Healthcare and Life Sciences Advisory Services portfolios and clients. It is also the responsibility of the Brokerage Coordinator not only to exhibit legendary customer service when communicating with clients, owners, vendors, and fellow team members but also to focus on productivity and results. The Brokerage Coordinator will support the entire lifecycle of the broker's deals. Essential Job Functions: Prepare high level designed deliverables, proposals, and presentation decks incorporating text, charts, tables, and other documents using various software packages. Develop and modify existing marketing collateral (informational factsheets, marketing packages, presentations, brochures, direct mail and eblasts, etc.). using design software (i.e., Adobe Acrobat Creative Cloud). Gather and compile relevant data and real estate market information for use in presentations, meetings, analysis, and proposals. Update and maintain contact databases to track prospects, tenants, clients, and deal information. Process client's lease documents through various client-driven processes. Prepare negotiation summaries/RFP comparison matrixes. Gather data and real estate market information from research and brokers to assist in presentations, analysis, and proposals. Track and report marketing activity, listing expirations, and other critical dates. Regularly design and schedule Click Dimensions e-mail blasts. Produce tour books, assist with market surveys, and coordinate tour schedules. Ensure accuracy of property information across all platforms (i.e., CoStar, xRM, VTS, Crexi, etc.) Review complex real estate documents as part of the team's leasing process and identify key economics. Complete accounting tasks including expense reports, pipeline entries, deal sheets, invoices, XRM reports and related items. Participate in planning and implementation of external client events for the team/buildings. Schedule and organize meetings, conference calls and appointments. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develop travel itineraries to correspond with current schedules. Maintain professional, positive, and proactive performance at all times. Other duties and assignments as requested. Position Requirements: A bachelor's degree in business, economics, marketing, real estate, or related field preferred. A minimum of 2-4 years of administrative experience, in commercial real estate a plus. Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Access, CRM/Database Management, Adobe Acrobat, social media platforms and Outlook. Expert with Adobe InDesign and Photoshop to create marketing brochures, proposal brochures and team branding materials. Flexible attitude, solution-focused and proven analytical and problem-solving abilities. A strong desire to tackle new projects to assist a high performing team. Excellent interpersonal skills - effective verbal and written communication skills. Resourceful approach to effectively managing workloads to meet deadlines, while delivering high quality work in a fast-paced environment. Strong attention to detail - excellent proofreading and editing skills. Ability to maintain discretion regarding personnel and industry-related matters. A strong work ethic and sense of responsibility, reliability, and responsiveness. Uses a computer in conjunction with various software packages the majority of the day. Uses office equipment (copiers, binders, phone system, etc.) Uses audio-visual equipment Location: Houston, TX About Us: Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace inclusion
not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Different backgrounds, life experiences and cultures shape our individual perspectives and ultimately generate the best results for our clients. Strategic human capital planning combined with development initiatives foster a work environment that celebrates uniqueness and champions the achievements attained through collaboration. Please note that all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to your starting with the Company along with satisfactory references. We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have your story. We want to hear it. We encourage you to apply today so that you may become a part of the Transwestern story.