Real Estate Transaction and Portfolio Specialist
Inside Higher Ed, Kennesaw, GA, United States
About Us
Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high‑impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia.
Job Summary
Provides professional, detail-oriented support for the university's real estate activities, with a primary focus on transaction documentation, portfolio recordkeeping, lease and legal agreement administration, real estate focused research and process coordination. Responsibilities
Maintain accurate and up-to-date lease records, critical dates, and documentation within the lease administration system. Monitor and track key lease obligations including renewals, expirations, rent escalations, and compliance milestones to ensure timely action and prevent operational risk. Support portfolio reporting by preparing summaries, analytics, and dashboards for leadership and cross-functional partners. Coordinate with Finance, Legal, and other institutional stakeholders to validate lease data, resolve discrepancies, and ensure consistency across systems. Assist with the management of communications, notices, and documentation related to ongoing lease obligations. Maintain organized, compliant electronic filing systems for all real estate documentation, agreements, correspondence, and project records. Conduct research on zoning regulations, land use restrictions, permitting requirements, and other relevant regulatory frameworks. Assist in reviewing, drafting, and preparing real estate-related agreements such as letters of intent, easements, license agreements, access agreements, and amendments. Support real estate, planning, construction, and facility initiatives by preparing documentation, tracking project progress, and assisting with stakeholder coordination. Produce analytical summaries and recommendations based on research findings, market data, and project objectives. Support end‑to‑end transaction processes, including site evaluations, due diligence, approvals, and documentation flow. Coordinate all transaction-related activities with internal partners, brokers, landlords, attorneys, and external consultants. Prepare and manage transaction packages, approvals, and required documentation for acquisitions, dispositions, leases, and renewals. Track transaction timelines, deliverables, and dependencies to ensure milestones are met and issues are escalated appropriately. Facilitate document execution, notarization, and recordation as needed, ensuring accuracy and compliance. Maintain comprehensive records of all transaction activities for audit readiness and organizational transparency. Required Qualifications
Educational Requirements:
Bachelor’s degree in real estate, business administration, public administration, planning, finance, economics, geography, legal studies, or a related field; or an equivalent combination of education and experience. Required Experience:
Three (3) years of progressively responsible experience in commercial real estate, public‑sector real estate, legal or paralegal work, property administration, lease administration, or transaction support involving documentation management, coordination, and recordkeeping. Preferred Qualifications
Undergraduate or advanced degree from an accredited institution of higher education in a related field. Experience in higher education, public‑sector, government, healthcare, or institutional real estate. Demonstrated experience and familiarity with legal documents such as real estate contracts, easements, land use regulations, and entitlement processes. Experience coordinating with attorneys, planners, brokers, or government agencies. Experience maintaining lease abstracts, asset inventories, or contract tracking systems. Proposed Salary
$69,280 to $80,000. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more. Benefits information: https://hr.kennesaw.edu/benefits. Abilities
Knowledge, Skills & Abilities: Ability to manage records, track deadlines, and maintain organized files across multiple projects. Ability to balance professional judgment with administrative responsibilities. Ability to work independently while supporting senior leadership. Able to handle multiple tasks or projects at one time meeting assigned deadlines. Working knowledge of real estate terminology, contracts, and transaction processes. Strong attention to detail and commitment to documentation accuracy. Proficiency with standard office software and document management systems. Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication, time management, project management and presentation skills. Proficient with computer applications and programs associated with the position, e.g., Microsoft Office suite. Strong written communication skills, including the ability to summarize complex information clearly. Strong customer service skills and phone and e‑mail etiquette. USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work, and study. The University prohibits harassment or discrimination on various protected characteristics. For additional information, contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu. Other Information
This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P‑Card). This position may travel 1%‑24% of the time. Background Check
Standard Enhanced. All final candidates must consent to a criminal background investigation. How to Apply
Apply through the Kennesaw State University careers site. For more information, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=296006&PostingSeq=1.
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Provides professional, detail-oriented support for the university's real estate activities, with a primary focus on transaction documentation, portfolio recordkeeping, lease and legal agreement administration, real estate focused research and process coordination. Responsibilities
Maintain accurate and up-to-date lease records, critical dates, and documentation within the lease administration system. Monitor and track key lease obligations including renewals, expirations, rent escalations, and compliance milestones to ensure timely action and prevent operational risk. Support portfolio reporting by preparing summaries, analytics, and dashboards for leadership and cross-functional partners. Coordinate with Finance, Legal, and other institutional stakeholders to validate lease data, resolve discrepancies, and ensure consistency across systems. Assist with the management of communications, notices, and documentation related to ongoing lease obligations. Maintain organized, compliant electronic filing systems for all real estate documentation, agreements, correspondence, and project records. Conduct research on zoning regulations, land use restrictions, permitting requirements, and other relevant regulatory frameworks. Assist in reviewing, drafting, and preparing real estate-related agreements such as letters of intent, easements, license agreements, access agreements, and amendments. Support real estate, planning, construction, and facility initiatives by preparing documentation, tracking project progress, and assisting with stakeholder coordination. Produce analytical summaries and recommendations based on research findings, market data, and project objectives. Support end‑to‑end transaction processes, including site evaluations, due diligence, approvals, and documentation flow. Coordinate all transaction-related activities with internal partners, brokers, landlords, attorneys, and external consultants. Prepare and manage transaction packages, approvals, and required documentation for acquisitions, dispositions, leases, and renewals. Track transaction timelines, deliverables, and dependencies to ensure milestones are met and issues are escalated appropriately. Facilitate document execution, notarization, and recordation as needed, ensuring accuracy and compliance. Maintain comprehensive records of all transaction activities for audit readiness and organizational transparency. Required Qualifications
Educational Requirements:
Bachelor’s degree in real estate, business administration, public administration, planning, finance, economics, geography, legal studies, or a related field; or an equivalent combination of education and experience. Required Experience:
Three (3) years of progressively responsible experience in commercial real estate, public‑sector real estate, legal or paralegal work, property administration, lease administration, or transaction support involving documentation management, coordination, and recordkeeping. Preferred Qualifications
Undergraduate or advanced degree from an accredited institution of higher education in a related field. Experience in higher education, public‑sector, government, healthcare, or institutional real estate. Demonstrated experience and familiarity with legal documents such as real estate contracts, easements, land use regulations, and entitlement processes. Experience coordinating with attorneys, planners, brokers, or government agencies. Experience maintaining lease abstracts, asset inventories, or contract tracking systems. Proposed Salary
$69,280 to $80,000. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more. Benefits information: https://hr.kennesaw.edu/benefits. Abilities
Knowledge, Skills & Abilities: Ability to manage records, track deadlines, and maintain organized files across multiple projects. Ability to balance professional judgment with administrative responsibilities. Ability to work independently while supporting senior leadership. Able to handle multiple tasks or projects at one time meeting assigned deadlines. Working knowledge of real estate terminology, contracts, and transaction processes. Strong attention to detail and commitment to documentation accuracy. Proficiency with standard office software and document management systems. Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication, time management, project management and presentation skills. Proficient with computer applications and programs associated with the position, e.g., Microsoft Office suite. Strong written communication skills, including the ability to summarize complex information clearly. Strong customer service skills and phone and e‑mail etiquette. USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work, and study. The University prohibits harassment or discrimination on various protected characteristics. For additional information, contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu. Other Information
This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P‑Card). This position may travel 1%‑24% of the time. Background Check
Standard Enhanced. All final candidates must consent to a criminal background investigation. How to Apply
Apply through the Kennesaw State University careers site. For more information, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=296006&PostingSeq=1.
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