Bookkeeper/Accounting Specialist
Precon Events in, Rockville, MD, United States
Bookkeeper/Accounting Specialist (Administrative)
About Precon Events
Precon Events is a leader in live event production, known for delivering memorable experiences through the combined expertise of our Producers, Technical Directors, Project Managers, and event specialists. We thrive in fast‑paced environments and take pride in excellence across every stage of planning and execution. You’ll join a collaborative, solutions‑driven team that values accountability and problem‑solving.
Role Summary We are seeking a Bookkeeper/Accounting Specialist with strong experience in QuickBooks Online, Bill.com, and Expensify to support our growing business. This role is responsible for managing accounts payable, accounts receivable, expense management, and project‑based financial tracking for live events. The position plays an important role in maintaining accurate financial records and supporting the financial health of the organization.
Key Responsibilities Accounts Payable & Vendor Management
Enter and process vendor bills in Bill.com
Verify accuracy of vendor invoices and ensure proper coding for jobs and accounts
Maintain vendor records and assist with vendor onboarding/documentation including COIs and 1099 management
Track outstanding vendor balances and resolve discrepancies
Accounts Receivable
Create and issue client invoices and deposit invoices in QuickBooks Online
Send change order invoices and ensure accurate documentation of project modifications
Apply customer payments and maintain accurate A/R records
Monitor aging reports and follow up with clients regarding outstanding balances
Assist with collections communications, when necessary
Expense Management
Review Expensify submissions and ensure proper categorization and job coding
Reconcile expense reports with receipts and company policies
Coordinate with staff to resolve discrepancies or missing documentation
Project/Job Cost Tracking, Compliance and Tradeshow Support
Create and maintain job numbers for new projects
Track tradeshow orders and related financial transactions
Ensure transactions accurately recorded and properly categorized
Review job cost reports against project budgets before jobs are closed out
Assist with project profitability tracking and reporting
Track and prepare sales tax reports for review and filing
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Precon Events is a leader in live event production, known for delivering memorable experiences through the combined expertise of our Producers, Technical Directors, Project Managers, and event specialists. We thrive in fast‑paced environments and take pride in excellence across every stage of planning and execution. You’ll join a collaborative, solutions‑driven team that values accountability and problem‑solving.
Role Summary We are seeking a Bookkeeper/Accounting Specialist with strong experience in QuickBooks Online, Bill.com, and Expensify to support our growing business. This role is responsible for managing accounts payable, accounts receivable, expense management, and project‑based financial tracking for live events. The position plays an important role in maintaining accurate financial records and supporting the financial health of the organization.
Key Responsibilities Accounts Payable & Vendor Management
Enter and process vendor bills in Bill.com
Verify accuracy of vendor invoices and ensure proper coding for jobs and accounts
Maintain vendor records and assist with vendor onboarding/documentation including COIs and 1099 management
Track outstanding vendor balances and resolve discrepancies
Accounts Receivable
Create and issue client invoices and deposit invoices in QuickBooks Online
Send change order invoices and ensure accurate documentation of project modifications
Apply customer payments and maintain accurate A/R records
Monitor aging reports and follow up with clients regarding outstanding balances
Assist with collections communications, when necessary
Expense Management
Review Expensify submissions and ensure proper categorization and job coding
Reconcile expense reports with receipts and company policies
Coordinate with staff to resolve discrepancies or missing documentation
Project/Job Cost Tracking, Compliance and Tradeshow Support
Create and maintain job numbers for new projects
Track tradeshow orders and related financial transactions
Ensure transactions accurately recorded and properly categorized
Review job cost reports against project budgets before jobs are closed out
Assist with project profitability tracking and reporting
Track and prepare sales tax reports for review and filing
#J-18808-Ljbffr