Escrow Assistant - Westminster, CO
Guardian Title Agency Colorado, Westminster, CO, United States
Responsibilities
Maintain an accurate daily task list (workflow dashboard) without overdue items.
Provide centralized operational support to the escrow branch, including:
Reviewing commitment/prelim and seller/buyer information forms.
Ordering tax certificates, HOA certificates/statements, surveys, payoff statements, and lien releases.
Balancing files and preparing closing documents.
Handling any other assigned workflow dashboard tasks.
Evaluate and review real estate contracts and all supporting documents meticulously.
Manage files to ensure accuracy and completeness of documentation.
Compile and process escrow instruction packages.
Collaborate with branch operations to prepare for closings.
Consistently communicate with Escrow Officers and local branches regarding file updates, changes, or issues.
Exercise sound judgment to identify discrepancies and assess risk levels, enabling informed decisions.
Demonstrate understanding of the real estate transaction and the “life of a file.”
Apply critical thinking and problem‑solving to resolve issues in a timely manner while maintaining confidentiality.
Competencies
Self‑motivated – can work independently with a sense of urgency in a fast‑paced, high‑volume paperless environment.
People‑first approach – provides exceptional customer service to Escrow Officers, agents, and other stakeholders throughout the transaction process.
Technically proficient – can learn and navigate multiple software systems with high competency.
Critical thinking/problem solving – identifies and resolves problems promptly, analyzes information thoughtfully, and maintains confidentiality.
Partnership/collaboration – remains open to others’ ideas and exhibits willingness to try new things.
Oral/written communication – speaks clearly and persuasively in positive or negative situations to advise and resolve any issues.
Quality assurance – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability – adapts to changes in the work environment, prioritizes and manages competing demands, and remains resilient amid frequent change, delays, or unexpected events.
Building collaborative relationships – develops, maintains, and strengthens partnerships with agents and colleagues while providing information, assistance, and support.
Education & Experience
Demonstrated understanding of the real estate transaction, including knowledge of the different aspects of the “life of a file.”
About Us Guardian Title is built on a tradition of excellence and guided by a spirit of integrity throughout all aspects of the closing process. Our team brings a unique blend of knowledge, personal commitment and expertise to every transaction. As your title and closing provider, we want to assure satisfaction for everyone involved in the transaction, whether you are a buyer, seller, agent or lender. Guardian Title is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what’s next. Home to some of the most recognized brands in real estate—Better Homes and Gardens®, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby’s International Realty®—we fulfill our purpose to empower everyone’s next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry‑leading brands turns houses into homes in more than 118 countries and territories across the world.
At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent—strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people‑first culture, which thrives on empowerment, innovation, and cross‑company collaboration as we keep moving the world forward, together.
We are proud of our award‑winning culture and are consistently recognized as an employer of choice by various organizations including:
Great Place to Work
Forbes World’s Best Employers
Newsweek World’s Most Trustworthy Companies
Ethisphere World’s Most Ethical Companies
#J-18808-Ljbffr
Maintain an accurate daily task list (workflow dashboard) without overdue items.
Provide centralized operational support to the escrow branch, including:
Reviewing commitment/prelim and seller/buyer information forms.
Ordering tax certificates, HOA certificates/statements, surveys, payoff statements, and lien releases.
Balancing files and preparing closing documents.
Handling any other assigned workflow dashboard tasks.
Evaluate and review real estate contracts and all supporting documents meticulously.
Manage files to ensure accuracy and completeness of documentation.
Compile and process escrow instruction packages.
Collaborate with branch operations to prepare for closings.
Consistently communicate with Escrow Officers and local branches regarding file updates, changes, or issues.
Exercise sound judgment to identify discrepancies and assess risk levels, enabling informed decisions.
Demonstrate understanding of the real estate transaction and the “life of a file.”
Apply critical thinking and problem‑solving to resolve issues in a timely manner while maintaining confidentiality.
Competencies
Self‑motivated – can work independently with a sense of urgency in a fast‑paced, high‑volume paperless environment.
People‑first approach – provides exceptional customer service to Escrow Officers, agents, and other stakeholders throughout the transaction process.
Technically proficient – can learn and navigate multiple software systems with high competency.
Critical thinking/problem solving – identifies and resolves problems promptly, analyzes information thoughtfully, and maintains confidentiality.
Partnership/collaboration – remains open to others’ ideas and exhibits willingness to try new things.
Oral/written communication – speaks clearly and persuasively in positive or negative situations to advise and resolve any issues.
Quality assurance – demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptability – adapts to changes in the work environment, prioritizes and manages competing demands, and remains resilient amid frequent change, delays, or unexpected events.
Building collaborative relationships – develops, maintains, and strengthens partnerships with agents and colleagues while providing information, assistance, and support.
Education & Experience
Demonstrated understanding of the real estate transaction, including knowledge of the different aspects of the “life of a file.”
About Us Guardian Title is built on a tradition of excellence and guided by a spirit of integrity throughout all aspects of the closing process. Our team brings a unique blend of knowledge, personal commitment and expertise to every transaction. As your title and closing provider, we want to assure satisfaction for everyone involved in the transaction, whether you are a buyer, seller, agent or lender. Guardian Title is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. (NYSE: HOUS) is moving real estate to what’s next. Home to some of the most recognized brands in real estate—Better Homes and Gardens®, Century 21®, Coldwell Banker®, Coldwell Banker Commercial®, Corcoran®, ERA®, and Sotheby’s International Realty®—we fulfill our purpose to empower everyone’s next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry‑leading brands turns houses into homes in more than 118 countries and territories across the world.
At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent—strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people‑first culture, which thrives on empowerment, innovation, and cross‑company collaboration as we keep moving the world forward, together.
We are proud of our award‑winning culture and are consistently recognized as an employer of choice by various organizations including:
Great Place to Work
Forbes World’s Best Employers
Newsweek World’s Most Trustworthy Companies
Ethisphere World’s Most Ethical Companies
#J-18808-Ljbffr