Donor Relations Coordinator
WonderLab Museum of Science, Bloomington, IN, United States
WonderLab Museum of Science is dedicated to inspiring curiosity and fostering lifelong learning through interactive science, technology, engineering, and math (STEM) experiences. Based in the United States, WonderLab serves as a key resource for educational and cultural enrichment in the community. The museum offers hands‑on exhibits, educational programs, and events that engage visitors of all ages. Located in Bloomington, IN, WonderLab is committed to creating an inclusive and welcoming environment that sparks innovation and discovery.
Role Description Position Title: Donor Relations Coordinator
The Donor Relations Coordinator provides high‑quality donation and event management, relationship‑building, and administrative support to the WonderLab Development Department in a timely, accurate, and professional manner. This position assists and supports The Director of Philanthropy in a multitude of fundraising activities, including individual and household annual giving, special events, corporate and foundation gifts, and grants, to meet the department’s goals and objectives. The Donor Relations Coordinator supports the Development Team on all appeals, solicitations, and stewardship ensuring messaging is consistent with WonderLab’s mission.
Status: Full time (40 hours per week), “flex‑time” hourly (Fair Labor Standards Act category: “non‑exempt”). This position is primarily on‑site with option for remote work.
Reports to: Director of Philanthropy, Leslie Kutsenkow
Salary: $38,000 - $40,000 Annually
Benefits: Full WonderLab benefits. Paid holidays and paid leave. Health, vision, and dental insurance benefits are available. Retirement Plan with employer match available after one year of employment. WonderLab provides life insurance, long‑term disability insurance, WonderLab membership at dual or basic family level and a 20% discount in the gift store. Training opportunities may include Red Cross Certification, Altru Blackbaud data systems and other opportunities through membership in the Association of Science and Technology Centers (ASTC).
Schedule / Location: Monday–Friday; primarily onsite, with an option for remote work after the probationary period.
Start Date: May 1, 2026
Applications Accepted Until: April 15, 2026
Key Responsibilities Development Administration
Assists Director of Philanthropy in all campaigns, appeals, events, and donor stewardship.
Perform daily administrative tasks (filing, scanning, mail, scheduling).
Organize development files and reports in Google Drive.
Assist with grant identification, coordination, submission, and reporting.
Develop creative briefs and clean reports for appeals and donor cultivation.
Support the preparation of donor reports, including content for annual reports and campaign updates.
Help generate and implement new fundraising ideas and support a culture of philanthropy.
Assist in planning and executing direct mail, email, and online appeals, including list pulls, segmentation, merge files, and tracking of responses.
Maintain a positive, professional presence with staff, Board, donors, and the community.
Assist Director of Philanthropy in campaign & communications support, including social media, digital and print content.
Maintain accurate and complete donor records in the CRM, including contact information, biographical details, giving history, and donor reports.
Update donor information and preferences, including monitoring public records to maintain accurate internal documentation.
Process all gifts (cash, checks, online, pledges, stock, in‑kind), ensuring timely entry, coding, and reconciliation with Business Administration.
Ensure timely recognition, invoicing, and personalized thank‑you letters/receipts.
Track donor benefits and support annual appeals and corporate sponsorships.
Conduct basic research on individual, corporate, and foundation prospects to inform strategies and solicitation plans.
Maintain development department procedures, documentation, and gift processing policies.
Special Events Help plan and execute fundraising events (gala, receptions, adults‑only events).
Manage auction item acquisition, tracking, promotion, and display ($12,000+ annually).
Coordinate event committees, meetings, vendors, and venues.
Maintain accurate event data (donors, attendees, sponsors, sales, donations).
Prepare event‑related materials for web and print.
Additional Responsibilities* Attend cross‑functional staff meetings, department meetings, Development Committee, Science Night Out Committee, and occasional board meetings.
Occasionally support museum floor operations (1–2 shifts per month after probationary period).
Representing WonderLab at external events.
*As capacity allows and based on organizational needs
Required Qualifications Excellent written and verbal communication skills.
Strong planning, organizational, and time management skills, with close attention to detail and accuracy.
Four‑year college or university degree, or equivalent relevant experience.
Ability to work independently in a dynamic and fast‑paced environment.
Demonstrated ability to prioritize tasks, manage workflow, and handle multiple activities simultaneously.
Friendly, professional, and positive attitude.
Self‑motivated with strong reliability, adaptability, and work ethic.
High proficiency with computer applications such as Microsoft Word, Microsoft Excel, and Google Workspace.
Ability to work independently while collaborating effectively with a small, cross‑functional team.
Willingness to work occasional evenings or weekends for events.
Basic design experience using templates in tools such as Canva or Adobe Creative Suite.
Preferred Qualifications (Optional but Helpful) Experience working in a museum, educational, cultural, nonprofit, or other mission‑driven organization.
Familiarity with Blackbaud Altru or a similar constituent management database.
Familiarity with Airtable or similar data management systems.
Familiarity with OneCause or similar event management systems.
Photography and/or video production experience.
Strong interest in, and/or background with, fundraising and special events.
Ability to remain in the position for a minimum of two years.
Strong knowledge of, and connection to, the Bloomington community.
Physical Requirements Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. The position involves prolonged sitting and computer use, occasional standing and walking, and frequent use of hands for typing or handling office equipment. Strong visual and oral communication abilities are required. The role may involve occasionally lifting and transporting equipment (up to ~25 lbs.) and occasional local travel. Access to personal or public transportation for local duties is required.
WonderLab is an Equal Opportunity Employer WonderLab is proud to be an equal opportunity employer and considers diverse skill sets and experiences among applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, number of dependents, or any other legally protected status.
To Apply You MUST fill out the WonderLab Job Application on the WonderLab website: https://wonderlab.org/wonderlab-job-application/
The application must include a cover letter, resume, and contact information for three (3) references.
Applicants must be able to show proof of eligibility to work in the United States. The position is open until April 15, 2026 or the role is filled. All employees are subject to a criminal background check. WonderLab galleries, offices and grounds are smoke‑free environments.
Can’t check off every requirement listed above? Please apply anyway! WonderLab is dedicated to building an inclusive team with a wide variety of experiences and skill sets. You may be just the right candidate for this role or another one of our openings
Https://wonderlab.org/job-opportunities/
#J-18808-Ljbffr
Role Description Position Title: Donor Relations Coordinator
The Donor Relations Coordinator provides high‑quality donation and event management, relationship‑building, and administrative support to the WonderLab Development Department in a timely, accurate, and professional manner. This position assists and supports The Director of Philanthropy in a multitude of fundraising activities, including individual and household annual giving, special events, corporate and foundation gifts, and grants, to meet the department’s goals and objectives. The Donor Relations Coordinator supports the Development Team on all appeals, solicitations, and stewardship ensuring messaging is consistent with WonderLab’s mission.
Status: Full time (40 hours per week), “flex‑time” hourly (Fair Labor Standards Act category: “non‑exempt”). This position is primarily on‑site with option for remote work.
Reports to: Director of Philanthropy, Leslie Kutsenkow
Salary: $38,000 - $40,000 Annually
Benefits: Full WonderLab benefits. Paid holidays and paid leave. Health, vision, and dental insurance benefits are available. Retirement Plan with employer match available after one year of employment. WonderLab provides life insurance, long‑term disability insurance, WonderLab membership at dual or basic family level and a 20% discount in the gift store. Training opportunities may include Red Cross Certification, Altru Blackbaud data systems and other opportunities through membership in the Association of Science and Technology Centers (ASTC).
Schedule / Location: Monday–Friday; primarily onsite, with an option for remote work after the probationary period.
Start Date: May 1, 2026
Applications Accepted Until: April 15, 2026
Key Responsibilities Development Administration
Assists Director of Philanthropy in all campaigns, appeals, events, and donor stewardship.
Perform daily administrative tasks (filing, scanning, mail, scheduling).
Organize development files and reports in Google Drive.
Assist with grant identification, coordination, submission, and reporting.
Develop creative briefs and clean reports for appeals and donor cultivation.
Support the preparation of donor reports, including content for annual reports and campaign updates.
Help generate and implement new fundraising ideas and support a culture of philanthropy.
Assist in planning and executing direct mail, email, and online appeals, including list pulls, segmentation, merge files, and tracking of responses.
Maintain a positive, professional presence with staff, Board, donors, and the community.
Assist Director of Philanthropy in campaign & communications support, including social media, digital and print content.
Maintain accurate and complete donor records in the CRM, including contact information, biographical details, giving history, and donor reports.
Update donor information and preferences, including monitoring public records to maintain accurate internal documentation.
Process all gifts (cash, checks, online, pledges, stock, in‑kind), ensuring timely entry, coding, and reconciliation with Business Administration.
Ensure timely recognition, invoicing, and personalized thank‑you letters/receipts.
Track donor benefits and support annual appeals and corporate sponsorships.
Conduct basic research on individual, corporate, and foundation prospects to inform strategies and solicitation plans.
Maintain development department procedures, documentation, and gift processing policies.
Special Events Help plan and execute fundraising events (gala, receptions, adults‑only events).
Manage auction item acquisition, tracking, promotion, and display ($12,000+ annually).
Coordinate event committees, meetings, vendors, and venues.
Maintain accurate event data (donors, attendees, sponsors, sales, donations).
Prepare event‑related materials for web and print.
Additional Responsibilities* Attend cross‑functional staff meetings, department meetings, Development Committee, Science Night Out Committee, and occasional board meetings.
Occasionally support museum floor operations (1–2 shifts per month after probationary period).
Representing WonderLab at external events.
*As capacity allows and based on organizational needs
Required Qualifications Excellent written and verbal communication skills.
Strong planning, organizational, and time management skills, with close attention to detail and accuracy.
Four‑year college or university degree, or equivalent relevant experience.
Ability to work independently in a dynamic and fast‑paced environment.
Demonstrated ability to prioritize tasks, manage workflow, and handle multiple activities simultaneously.
Friendly, professional, and positive attitude.
Self‑motivated with strong reliability, adaptability, and work ethic.
High proficiency with computer applications such as Microsoft Word, Microsoft Excel, and Google Workspace.
Ability to work independently while collaborating effectively with a small, cross‑functional team.
Willingness to work occasional evenings or weekends for events.
Basic design experience using templates in tools such as Canva or Adobe Creative Suite.
Preferred Qualifications (Optional but Helpful) Experience working in a museum, educational, cultural, nonprofit, or other mission‑driven organization.
Familiarity with Blackbaud Altru or a similar constituent management database.
Familiarity with Airtable or similar data management systems.
Familiarity with OneCause or similar event management systems.
Photography and/or video production experience.
Strong interest in, and/or background with, fundraising and special events.
Ability to remain in the position for a minimum of two years.
Strong knowledge of, and connection to, the Bloomington community.
Physical Requirements Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. The position involves prolonged sitting and computer use, occasional standing and walking, and frequent use of hands for typing or handling office equipment. Strong visual and oral communication abilities are required. The role may involve occasionally lifting and transporting equipment (up to ~25 lbs.) and occasional local travel. Access to personal or public transportation for local duties is required.
WonderLab is an Equal Opportunity Employer WonderLab is proud to be an equal opportunity employer and considers diverse skill sets and experiences among applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, number of dependents, or any other legally protected status.
To Apply You MUST fill out the WonderLab Job Application on the WonderLab website: https://wonderlab.org/wonderlab-job-application/
The application must include a cover letter, resume, and contact information for three (3) references.
Applicants must be able to show proof of eligibility to work in the United States. The position is open until April 15, 2026 or the role is filled. All employees are subject to a criminal background check. WonderLab galleries, offices and grounds are smoke‑free environments.
Can’t check off every requirement listed above? Please apply anyway! WonderLab is dedicated to building an inclusive team with a wide variety of experiences and skill sets. You may be just the right candidate for this role or another one of our openings
Https://wonderlab.org/job-opportunities/
#J-18808-Ljbffr