Executive Assistant - Marketing
iHeartMedia, New York, NY, United States
Position Overview
We’re seeking a skilled Executive Assistant who combines exceptional administrative capability with strong project management expertise. In this role, you’ll support our Chief Business Officer and play a meaningful role in progressing key work across marketing-related functions. The right person is polished, proactive, and deeply trustworthy—someone who can anticipate needs with minimal direction and communicate clearly with a wide range of stakeholders. This is a great opportunity for an EA who wants to grow—gaining exposure to senior decision‑making while building strong operational, partnership, and project leadership skills.
What You’ll Do
Work in a project‑management capacity across multiple marketing functions to track and assist in progressing work streams
Track, manage, and progress partnerships and events
Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements, and process expenses
Serve as the “hub” by providing constant coordination with other executives and their teams
Organize daily, weekly, and monthly calendars—and work from a constantly updated shared ‘to‑do’ list
Anticipate and interpret management’s needs with minimal direction
Screen calls and respond to general inquiries
Be available as needed after hours and weekends during busy times
What You’ll Need
Prior experience as an Executive Assistant across sales, marketing, operations, finance, or related industries
Polished, proactive, and detail‑oriented in a fast‑paced, dynamic environment
Extreme confidentiality is a must
Excellent and precise communication skills
Ability to build rapport and commit details about people and events to memory
Urgency, collaboration, resilience, and a positive outlook when juggling multiple priorities
Strong MS Office Suite and Apple product proficiency
What You’ll Bring
Respect for others and a strong belief that others should treat you similarly
Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
Understanding of when to seek guidance for unforeseen problems
Close attention to detail, following up until issues are resolved
Solid written and verbal communication skills
Compensation Hourly rate: $36.00 – $45.00. Salary to be determined by relevant experience, knowledge, skills, and market data.
Location New York, NY: 125 West 55th Street, 10019
Position Type Regular
Time Type Full time
Pay Type Hourly
Benefits
Employer‑sponsored medical, dental, and vision with a variety of coverage options
Company‑provided and supplemental life insurance
Paid vacation and sick time
Paid company holidays
A Spirit day to encourage and allow employees to volunteer in their community
401(k) plan
Employee Assistance Program (EAP) at no cost (telephonic counseling, legal & financial advice, etc.)
Additional voluntary programs: spending accounts, student loan refinancing, accident insurance, and more
Equal Opportunity Employer The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Non‑Compete will be required for certain positions and as allowed by law. Our organization participates in E‑Verify. Click here to learn about E‑Verify.
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What You’ll Do
Work in a project‑management capacity across multiple marketing functions to track and assist in progressing work streams
Track, manage, and progress partnerships and events
Schedule appointments, plan meetings, maintain calendars, coordinate travel arrangements, and process expenses
Serve as the “hub” by providing constant coordination with other executives and their teams
Organize daily, weekly, and monthly calendars—and work from a constantly updated shared ‘to‑do’ list
Anticipate and interpret management’s needs with minimal direction
Screen calls and respond to general inquiries
Be available as needed after hours and weekends during busy times
What You’ll Need
Prior experience as an Executive Assistant across sales, marketing, operations, finance, or related industries
Polished, proactive, and detail‑oriented in a fast‑paced, dynamic environment
Extreme confidentiality is a must
Excellent and precise communication skills
Ability to build rapport and commit details about people and events to memory
Urgency, collaboration, resilience, and a positive outlook when juggling multiple priorities
Strong MS Office Suite and Apple product proficiency
What You’ll Bring
Respect for others and a strong belief that others should treat you similarly
Ability to perform work and resolve straightforward problems within established procedures with moderate supervision
Understanding of when to seek guidance for unforeseen problems
Close attention to detail, following up until issues are resolved
Solid written and verbal communication skills
Compensation Hourly rate: $36.00 – $45.00. Salary to be determined by relevant experience, knowledge, skills, and market data.
Location New York, NY: 125 West 55th Street, 10019
Position Type Regular
Time Type Full time
Pay Type Hourly
Benefits
Employer‑sponsored medical, dental, and vision with a variety of coverage options
Company‑provided and supplemental life insurance
Paid vacation and sick time
Paid company holidays
A Spirit day to encourage and allow employees to volunteer in their community
401(k) plan
Employee Assistance Program (EAP) at no cost (telephonic counseling, legal & financial advice, etc.)
Additional voluntary programs: spending accounts, student loan refinancing, accident insurance, and more
Equal Opportunity Employer The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Non‑Compete will be required for certain positions and as allowed by law. Our organization participates in E‑Verify. Click here to learn about E‑Verify.
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