Proposal Specialist
Scott Humphrey Corporation, Austin, TX, United States
We are seeking a highly organized and detail-oriented Proposal Coordinator to support business development and marketing efforts for a growing organization within the AEC industry.
This role is heavily focused on proposal and interview development, with additional involvement in marketing initiatives, event coordination, and asset management. The ideal candidate thrives in a deadline-driven environment and enjoys collaborating with technical teams to develop compelling, high-quality pursuit materials.
Key Responsibilities Proposal Management & Interview Preparation
Support and coordinate the full proposal lifecycle, including RFQs/RFPs, from initial review through final submission
Participate in pursuit strategy and kickoff meetings to help develop win themes and align with client objectives
Ensure compliance with submission requirements and maintain high-quality, accurate deliverables
Gather and synthesize technical content into clear, persuasive, and visually engaging proposals and presentations
Lead formatting, layout, and production of proposals using Adobe InDesign, including working within and building templates
Develop interview materials, including presentations, slide decks, and supporting visuals
Coordinate with project teams to ensure interview readiness, including logistics and preparation support
Facilitate mock interviews and contribute to debriefs to continuously improve pursuit outcomes
Track pursuits, deadlines, and content using proposal tools and CRM systems
Maintain organized and up-to-date proposal content, resumes, and project data
Marketing, Events & Content Management
Support development and maintenance of marketing materials, including project sheets, resumes, and collateral
Assist in managing digital asset libraries and marketing content systems (including OpenAsset)
Collaborate on marketing initiatives such as social media, website updates, and promotional materials
Support coordination of client-facing and company events (groundbreakings, client appreciation events, etc.)
Maintain marketing templates and ensure brand consistency across all materials
Partner with internal teams to respond to marketing and proposal-related requests
Coordinate with external vendors for production and event support as needed
Qualifications
Bachelor’s degree in Marketing, Communications, or related field preferred
5+ years of experience in proposals, marketing, or business development within the AEC industry (required)
Proficiency in Adobe InDesign (required), including experience working with and modifying templates
Working knowledge of Microsoft Office (Word, Excel, PowerPoint); Adobe Creative Suite experience preferred
Experience with CRM systems (Unanet or similar preferred)
Experience with OpenAsset strongly preferred
Strong written and verbal communication skills with an eye for detail and design
Ability to manage multiple deadlines and priorities in a fast-paced environment
Collaborative mindset with strong interpersonal skills and ability to work cross-functionally
Self-starter with a proactive, solutions-oriented approach
Nice to Have
Experience working for a general contractor or within construction-focused environments (preferred, not required)
Strong graphic design instincts and ability to translate technical content into visually compelling materials
Why This Role This is a high-impact opportunity to play a key role in pursuit strategy and contribute directly to winning new business, while gaining exposure across marketing, business development, and executive leadership teams.
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This role is heavily focused on proposal and interview development, with additional involvement in marketing initiatives, event coordination, and asset management. The ideal candidate thrives in a deadline-driven environment and enjoys collaborating with technical teams to develop compelling, high-quality pursuit materials.
Key Responsibilities Proposal Management & Interview Preparation
Support and coordinate the full proposal lifecycle, including RFQs/RFPs, from initial review through final submission
Participate in pursuit strategy and kickoff meetings to help develop win themes and align with client objectives
Ensure compliance with submission requirements and maintain high-quality, accurate deliverables
Gather and synthesize technical content into clear, persuasive, and visually engaging proposals and presentations
Lead formatting, layout, and production of proposals using Adobe InDesign, including working within and building templates
Develop interview materials, including presentations, slide decks, and supporting visuals
Coordinate with project teams to ensure interview readiness, including logistics and preparation support
Facilitate mock interviews and contribute to debriefs to continuously improve pursuit outcomes
Track pursuits, deadlines, and content using proposal tools and CRM systems
Maintain organized and up-to-date proposal content, resumes, and project data
Marketing, Events & Content Management
Support development and maintenance of marketing materials, including project sheets, resumes, and collateral
Assist in managing digital asset libraries and marketing content systems (including OpenAsset)
Collaborate on marketing initiatives such as social media, website updates, and promotional materials
Support coordination of client-facing and company events (groundbreakings, client appreciation events, etc.)
Maintain marketing templates and ensure brand consistency across all materials
Partner with internal teams to respond to marketing and proposal-related requests
Coordinate with external vendors for production and event support as needed
Qualifications
Bachelor’s degree in Marketing, Communications, or related field preferred
5+ years of experience in proposals, marketing, or business development within the AEC industry (required)
Proficiency in Adobe InDesign (required), including experience working with and modifying templates
Working knowledge of Microsoft Office (Word, Excel, PowerPoint); Adobe Creative Suite experience preferred
Experience with CRM systems (Unanet or similar preferred)
Experience with OpenAsset strongly preferred
Strong written and verbal communication skills with an eye for detail and design
Ability to manage multiple deadlines and priorities in a fast-paced environment
Collaborative mindset with strong interpersonal skills and ability to work cross-functionally
Self-starter with a proactive, solutions-oriented approach
Nice to Have
Experience working for a general contractor or within construction-focused environments (preferred, not required)
Strong graphic design instincts and ability to translate technical content into visually compelling materials
Why This Role This is a high-impact opportunity to play a key role in pursuit strategy and contribute directly to winning new business, while gaining exposure across marketing, business development, and executive leadership teams.
#J-18808-Ljbffr