Executive Assistant – Retail Leasing Division
IPRG, New York, NY, United States
IPRG is seeking a highly organized, proactive Executive Assistant to support our Retail Leasing Division in our New York City office.
This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting high-performing teams, and is capable of managing multiple operational, administrative, and marketing responsibilities simultaneously.
The Executive Assistant will work closely with our retail leasing brokers and leadership team to ensure day-to-day operations run smoothly while helping coordinate marketing initiatives, CRM management, and internal processes.
This is an excellent opportunity to gain exposure to NYC commercial real estate brokerage, retail leasing transactions, and the inner workings of a fast-growing brokerage firm.
Key Responsibilities Broker & Team Support
Provide direct administrative and operational support to the Retail Leasing team
Manage calendars, scheduling, and meeting coordination
Assist brokers with day-to-day operational needs and workflow organization
Coordinate property tours and assist with client meeting logistics
CRM & Data Management
Manage and maintain Salesforce CRM records
Input and update property listings, contacts, and transaction data
Maintain accurate broker pipeline and deal tracking
Ensure database integrity and organization
Marketing & Communications
Assist with the creation and coordination of marketing materials for listings
Help prepare presentations, sales materials, and offering packages
Coordinate email marketing campaigns and marketing blasts
Assist with social media coordination and online listing distribution
Operations & Administrative Support
Assist with payroll coordination and administrative reporting
Support onboarding processes for brokers and team membersHelp maintain internal documentation, procedures, and operational workflows
Desired Skills & Experience
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities in a fast-paced environment
High attention to detail and strong follow-through
Comfortable working both independently and collaboratively
Proficiency with Microsoft Office (Excel, Outlook, Word)
Experience with Salesforce or CRM platforms preferred
Interest in commercial real estate or brokerage operations is a plus
#J-18808-Ljbffr
This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting high-performing teams, and is capable of managing multiple operational, administrative, and marketing responsibilities simultaneously.
The Executive Assistant will work closely with our retail leasing brokers and leadership team to ensure day-to-day operations run smoothly while helping coordinate marketing initiatives, CRM management, and internal processes.
This is an excellent opportunity to gain exposure to NYC commercial real estate brokerage, retail leasing transactions, and the inner workings of a fast-growing brokerage firm.
Key Responsibilities Broker & Team Support
Provide direct administrative and operational support to the Retail Leasing team
Manage calendars, scheduling, and meeting coordination
Assist brokers with day-to-day operational needs and workflow organization
Coordinate property tours and assist with client meeting logistics
CRM & Data Management
Manage and maintain Salesforce CRM records
Input and update property listings, contacts, and transaction data
Maintain accurate broker pipeline and deal tracking
Ensure database integrity and organization
Marketing & Communications
Assist with the creation and coordination of marketing materials for listings
Help prepare presentations, sales materials, and offering packages
Coordinate email marketing campaigns and marketing blasts
Assist with social media coordination and online listing distribution
Operations & Administrative Support
Assist with payroll coordination and administrative reporting
Support onboarding processes for brokers and team membersHelp maintain internal documentation, procedures, and operational workflows
Desired Skills & Experience
Strong organizational and time management skills
Excellent written and verbal communication abilities
Ability to manage multiple priorities in a fast-paced environment
High attention to detail and strong follow-through
Comfortable working both independently and collaboratively
Proficiency with Microsoft Office (Excel, Outlook, Word)
Experience with Salesforce or CRM platforms preferred
Interest in commercial real estate or brokerage operations is a plus
#J-18808-Ljbffr