Executive Personal Assistant
C-SUITE ASSISTANTS, Oklahoma City, OK, United States
Executive Personal Assistant to HNW Principals, Family Office, Plymouth County, Massachusetts/Hybrid
A HNW couple with a family office and homes in Plymouth County and Boston are looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in private equity/ finance/family office and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the couple’s life runs as smoothly as possible, taking as much of their plates as possible. This is a hybrid position meeting at their home office in Plymouth County as well as their home in Boston occasionally, as needed.
About the Job:
Support the principals with all day-to-day matters including personal/professional calendar management
Anticipate the needs of the principals and liaise with key stakeholders, particularly as it relates to their homes, payroll for housekeepers and other staff, maintenance of the grounds
Organize and manage personal, domestic/international travel arrangements.
Provide a broad range of administrative support, run errands, manage cars and insurance, plan dinners/events, personal and professional
Be the liaison for philanthropic charities they are involved with
Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals, as needed
Expense reporting
Assist with ad hoc projects.
Base Salary, Discretionary Bonus, Comprehensive Healthcare
About You:
At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principal; Experience in the Private Equity space or family office space a PLUS
Bachelor’s Degree
Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver who anticipates needs with a “no job too small” attitude
High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, AI to improve processes
Excellent written and verbal communication skills
A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.
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About the Job:
Support the principals with all day-to-day matters including personal/professional calendar management
Anticipate the needs of the principals and liaise with key stakeholders, particularly as it relates to their homes, payroll for housekeepers and other staff, maintenance of the grounds
Organize and manage personal, domestic/international travel arrangements.
Provide a broad range of administrative support, run errands, manage cars and insurance, plan dinners/events, personal and professional
Be the liaison for philanthropic charities they are involved with
Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals, as needed
Expense reporting
Assist with ad hoc projects.
Base Salary, Discretionary Bonus, Comprehensive Healthcare
About You:
At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principal; Experience in the Private Equity space or family office space a PLUS
Bachelor’s Degree
Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver who anticipates needs with a “no job too small” attitude
High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, AI to improve processes
Excellent written and verbal communication skills
A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.
#J-18808-Ljbffr