Executive Assistant-- THADC5768002

• Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed • Light to moderate client contact • calendar maintenance for meetings and/or conference calls • Coordinate related conference rooms including any catering, audio/videoconference set up • Assist Analyst’s with Lucite orders, closing dinners and client outing coordination • Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up-to-date, retrieve appropriate approvals for travel • Prepare all itineraries • Prepare and submit all expense reports on a timely basis • Type correspondence, memos and presentations • Prepare presentation books and meeting materials, copy, collate, bind • Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services • Retrieve research or other necessary materials from intra/internet • Send and retrieve digital and inbound faxes • Distribute mail, arrange messengers and overnight package services • Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs • Miscellaneous support: setup and maintain mail groups, keep orderly, fully-functioning work area Required Skills and Personal Attributes: • Strong communication, judgment, and problem-solving skills • Strong attention to detail as well as solid organization/time management skills • Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues • Able to work in a fast-paced environment and handle multiple tasks concurrently • Flexible with coverage responsibilities and teams. Other Requirements: • Experience working on trading floor and supporting multiple groups is a plus!! • College Degree Preferred or Relative Corporate Experience preferred • Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts.

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