Administrative Assistant to Director of Field Services
Young World Physical Education, Canton, GA, United States
Administrative Assistant to Director of Field Services
Cherokee County School District (GA) Field Services - Canton, Georgia Open in Google Maps This job is also posted in Cherokee County School District Job Details
Job ID:
5581189 Application Deadline:
Posted until filled Re-Posted:
Mar 12, 2026 4:00 AM (UTC) Starting Date:
Immediately Job Description
Job Description Code:
10C.010 Division/Department:
Clerical Pay Grade:
CO-3 Pay Type:
Salaried; Non-Exempt Retirement:
TRS Contract Work Year:
235 Days/40 Hour Work Week Reports To:
Director Evaluation Instrument:
PEI MINIMUM QUALIFICATIONS Standard high school diploma or satisfactory completion of a General Education Development (GED) Testing Program; business or technical training with a minimum of two years of college preferred. Five years of secretarial/clerical work with experience within a school district preferred. Ability to establish an effective working relationship with staff and the public; excellent verbal and written communication skills; exercise independent judgment, and make decisions; advanced technology skills; must be able to work in a fast-paced environment; must be able to handle multiple tasks and diversified duties at any given time. GOAL Perform a variety of responsible clerical assignments requiring independent judgment in the recording, disposition, and maintenance of critical information or records. Knowledge and ability to manage complex work cycles and varied work procedures and practices is necessary. Work is usually performed without assistance and with a review of results only. The employee may be required to check the work of other clerical staff, assist with routine details and advise other employees on how to handle work problems. REPRESENTATIVE DUTIES & RESPONSIBILITIES Successfully and independently, fulfill advanced secretarial/clerical duties and limited management responsibilities. Train colleagues as needed for successful department operation. Prepare correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention. Review the need for purchases and/or other resources in order to prepare appropriate purchase orders; and monitor the quality of all supplies, services and equipment. Assist with development of departmental budget and tracking and reporting of expenses. Work cooperatively with employees/stakeholders of purchased goods and services to ensure decisions are sensitive to needs. Coordinate all accounting processes to ensure accurate financial processing; type correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention. Examine, check and verify complex statistical and other reports for completeness and accuracy of computation; determine conformity to established requirements, and personally follow up on the more complicated discrepancies. Answer telephone, screen callers and refer to appropriate person; greet visitors, ascertain nature of business and direct visitors to appropriate person. Able to work in a fast-paced environment. Handle multiple tasks at any given time. Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator. Arrange meetings, conferences and trips for administrators. Maintain data, records, statistics and other information, and prepare reports, as required. Assist in maintaining efficient office operations by providing clerical relief whenever and wherever needed. Interact effectively with the general public, staff, students, teachers, parents and administrators, using tact and good judgment. Operate standard office equipment such as word processor, copier, etc., as well as equipment developed from future technology, as required by the job. Duplicate, collate, and disseminate written materials to schools and appropriate personnel. Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position. Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Participate in required training programs to increase skills and proficiency related to the assignment. Review current documents, literature and technical source information related to job responsibilities. Ensure adherence to good safety procedures. Follow federal and state laws, as well as School Board policies. Perform other duties as assigned. IMPORTANT NOTES ESSENTIAL DUTIES Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other. MINIMUM REQUIREMENTS In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process. Fringe Benefits FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits. Adopted:
April 20, 2000 Revised:
March 2005, July 2006, July 2008, March 2012, September 2012, November 2012, February 2017, July 2019, July 2023, July 2024 Position Type:
Full-Time Job Categories: Support Staff > Administrative Assistant Support Staff > Clerical Job Requirements
Contact Information
Shannon Carroll, Director of Technology Field Services Technology & Information Services Email: shannon.carroll@cherokeek12.net Map
The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
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Cherokee County School District (GA) Field Services - Canton, Georgia Open in Google Maps This job is also posted in Cherokee County School District Job Details
Job ID:
5581189 Application Deadline:
Posted until filled Re-Posted:
Mar 12, 2026 4:00 AM (UTC) Starting Date:
Immediately Job Description
Job Description Code:
10C.010 Division/Department:
Clerical Pay Grade:
CO-3 Pay Type:
Salaried; Non-Exempt Retirement:
TRS Contract Work Year:
235 Days/40 Hour Work Week Reports To:
Director Evaluation Instrument:
PEI MINIMUM QUALIFICATIONS Standard high school diploma or satisfactory completion of a General Education Development (GED) Testing Program; business or technical training with a minimum of two years of college preferred. Five years of secretarial/clerical work with experience within a school district preferred. Ability to establish an effective working relationship with staff and the public; excellent verbal and written communication skills; exercise independent judgment, and make decisions; advanced technology skills; must be able to work in a fast-paced environment; must be able to handle multiple tasks and diversified duties at any given time. GOAL Perform a variety of responsible clerical assignments requiring independent judgment in the recording, disposition, and maintenance of critical information or records. Knowledge and ability to manage complex work cycles and varied work procedures and practices is necessary. Work is usually performed without assistance and with a review of results only. The employee may be required to check the work of other clerical staff, assist with routine details and advise other employees on how to handle work problems. REPRESENTATIVE DUTIES & RESPONSIBILITIES Successfully and independently, fulfill advanced secretarial/clerical duties and limited management responsibilities. Train colleagues as needed for successful department operation. Prepare correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention. Review the need for purchases and/or other resources in order to prepare appropriate purchase orders; and monitor the quality of all supplies, services and equipment. Assist with development of departmental budget and tracking and reporting of expenses. Work cooperatively with employees/stakeholders of purchased goods and services to ensure decisions are sensitive to needs. Coordinate all accounting processes to ensure accurate financial processing; type correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention. Examine, check and verify complex statistical and other reports for completeness and accuracy of computation; determine conformity to established requirements, and personally follow up on the more complicated discrepancies. Answer telephone, screen callers and refer to appropriate person; greet visitors, ascertain nature of business and direct visitors to appropriate person. Able to work in a fast-paced environment. Handle multiple tasks at any given time. Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator. Arrange meetings, conferences and trips for administrators. Maintain data, records, statistics and other information, and prepare reports, as required. Assist in maintaining efficient office operations by providing clerical relief whenever and wherever needed. Interact effectively with the general public, staff, students, teachers, parents and administrators, using tact and good judgment. Operate standard office equipment such as word processor, copier, etc., as well as equipment developed from future technology, as required by the job. Duplicate, collate, and disseminate written materials to schools and appropriate personnel. Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position. Follow work scheduling and attendance requirements in a regular, predictable and punctual manner. Participate in required training programs to increase skills and proficiency related to the assignment. Review current documents, literature and technical source information related to job responsibilities. Ensure adherence to good safety procedures. Follow federal and state laws, as well as School Board policies. Perform other duties as assigned. IMPORTANT NOTES ESSENTIAL DUTIES Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a duty or task believed to be unlawful should report the assignment to the Chief Human Resources Officer.) It should also be noted the order of duties/ responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other. MINIMUM REQUIREMENTS In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum criteria existing at the time the description was developed. Other bona fide occupational qualifications and criteria may be utilized as needed in the selection process. Fringe Benefits FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits. Adopted:
April 20, 2000 Revised:
March 2005, July 2006, July 2008, March 2012, September 2012, November 2012, February 2017, July 2019, July 2023, July 2024 Position Type:
Full-Time Job Categories: Support Staff > Administrative Assistant Support Staff > Clerical Job Requirements
Contact Information
Shannon Carroll, Director of Technology Field Services Technology & Information Services Email: shannon.carroll@cherokeek12.net Map
The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.
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