Personal Assistant
AREY Group, Macon, GA, United States
Position Title:
Personal Assistant
Department:
AREY Group, LLC
Reports To:
CEO’s Wife, and the CEO (through the Family Office Operations Manager -FOOM)
Employment Status:
Full-Time
Position Summary The Personal Assistant (PA) provides comprehensive, hands‑on oversight and execution of household operations and personal affairs across the family residences. Supporting the CEO and CEO's Wife, this role is responsible for the daily flow of property management, staff and vendor coordination, and household systems — serving as the primary point of accountability for household excellence, consistency, and discretion. The ideal candidate is self‑motivated and thrives in a fast‑paced environment, proactively anticipating needs and keeping work moving forward without prompting. They bring a natural ability to create warm, welcoming, and well‑organized spaces that feel comfortable and inviting for the family and guests, balancing a strong drive for order and accomplishment with a genuine home‑focused mindset.
TIME ALLOCATION & SUCCESS METRICS
Support the CEO’s Wife: 40%
Home Management: 40%
Supporting the CEO: 20%
Total: 100%
Job Responsibilities Supporting the CEO’s Wife
Manage personal and family calendar, appointments, and reminders
Coordinate & schedule beauty, wellness, and medical appointments
Manage annual calendars, including recurring appointments, family events, travel seasons & key deadlines
Handle RSVPs, invitations and event logistics
Coordinate and execute Family Travel Plans
Including logistics, itinerary, timing and passenger needs
Assist with packing and unpacking to ensure preparedness
Handle local errands and time-sensitive purchases
Organize physical/digital files and home documentation (in collaboration with FOOM)
Provide daily pet care & coordinate pet care services during family travel
Assist in Organizing closets, seasonal wardrobe rotations & returns/exchanges
Assist with ordering groceries, supplies, and food inventories
Provide support for planned monthly, quarterly, and annual household organization and cleaning efforts alongside the CEO’s spouse and housekeepers
Support family events, children’s activities, and date nights
Home Management (Coordinated with CEO, the CEO’s Wife, and Family Office Ops Manager)
Executing organizational systems developed by CEO and Family Office Ops Manager (FOOM)
Maintain efficient household operations through the implementation and upkeep of home organization systems, in partnership with FOOM
Support daily home organization and conduct routine daily/weekly checklist
Review and submit all personal invoices/payables (Including ones sent home by FOOM)
Including Invoice and vendor payment processing
Schedule and manage home service appointments
Process mail, bills, and coordinate banking with accounting team
Oversee maintenance vendors, contractors, and regular property services
Oversee and coordinate household staff alongside CEO’s wife, during periods of occupancy and travel
Track and process payments to vendors; maintain records
Prepare properties for guest visits, holidays, seasonal changes & special events
Serve as primary point of contact during travel or absence
Support and coordinate on‑site technology systems in collaboration with third‑party IT providers and the Family Office Operations Manager
Proactively managing household inventory systems to ensure essential supplies are maintained and readily available
Maintain and organize household manuals, key contacts, and preferred‑vendor lists
Create annual budgets in collaboration with Family Office
Monitors spending to budget
Supporting the CEO (Coordinated with Family Office Ops Manager)
Coordinate medical appointments, prescription refills, and insurance claims
Manage in-person banking errands and financial transactions needed for the family and home, as instructed by CEO, CEO’s wife, and FOOM
Facilitate communication with 3rd party accounting team; assist with documentation and reporting
Support event planning and gift coordination for personal occasions
Maintain accurate records and files for CEO household operations
Liaise with vendors and service providers on behalf of the CEO
Act as the point of contact for personal and business insurance coverage and documentation
Track policy deadlines and due dates to ensure no lapse in insurance coverage
Track and oversee payments for policies
Position Requirements EDUCATION
Bachelor's degree or equivalent (PREFERRED)
WORK EXPERIENCE
Two years as a personal assistant (PREFERRED)
Two years in support positions (PREFERRED)
KNOWLEDGE AND UNDERSTANDING
Home organization and filing systems
Process development and implementation
Reporting systems management
Project management
TECHNICAL SKILLS
Microsoft (REQUIRED)
Monday.com or similar system (PREFERRED)
Teams or similar (REQUIRED)
QuickBooks (PREFERRED)
COMPETENCIES
Organization
Productivity focused and task driven
Proactive and self-starting
Thrives in fast-paced environment
Interpersonal skills
Leadership
Management
Financial acumen
Business understanding
Home-focused / detailed minded
Creates inviting, well-maintained environment
WORK ENVIRONMENT
Location: Macon, GA
Work Hours: 8:30am-5:30pm EST (flexibility required as needed)
In-person support 5 Days weekly
Strong writing and visual communication skills
Proficiency in Microsoft Office, and basic CMS platforms
Ability to work independently, prioritize tasks, and meet deadlines
Comfortable interacting with onsite teams, residents, vendors, and leadership
Operationally minded and self-directed
PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift not more than 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
Other Duties This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
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Personal Assistant
Department:
AREY Group, LLC
Reports To:
CEO’s Wife, and the CEO (through the Family Office Operations Manager -FOOM)
Employment Status:
Full-Time
Position Summary The Personal Assistant (PA) provides comprehensive, hands‑on oversight and execution of household operations and personal affairs across the family residences. Supporting the CEO and CEO's Wife, this role is responsible for the daily flow of property management, staff and vendor coordination, and household systems — serving as the primary point of accountability for household excellence, consistency, and discretion. The ideal candidate is self‑motivated and thrives in a fast‑paced environment, proactively anticipating needs and keeping work moving forward without prompting. They bring a natural ability to create warm, welcoming, and well‑organized spaces that feel comfortable and inviting for the family and guests, balancing a strong drive for order and accomplishment with a genuine home‑focused mindset.
TIME ALLOCATION & SUCCESS METRICS
Support the CEO’s Wife: 40%
Home Management: 40%
Supporting the CEO: 20%
Total: 100%
Job Responsibilities Supporting the CEO’s Wife
Manage personal and family calendar, appointments, and reminders
Coordinate & schedule beauty, wellness, and medical appointments
Manage annual calendars, including recurring appointments, family events, travel seasons & key deadlines
Handle RSVPs, invitations and event logistics
Coordinate and execute Family Travel Plans
Including logistics, itinerary, timing and passenger needs
Assist with packing and unpacking to ensure preparedness
Handle local errands and time-sensitive purchases
Organize physical/digital files and home documentation (in collaboration with FOOM)
Provide daily pet care & coordinate pet care services during family travel
Assist in Organizing closets, seasonal wardrobe rotations & returns/exchanges
Assist with ordering groceries, supplies, and food inventories
Provide support for planned monthly, quarterly, and annual household organization and cleaning efforts alongside the CEO’s spouse and housekeepers
Support family events, children’s activities, and date nights
Home Management (Coordinated with CEO, the CEO’s Wife, and Family Office Ops Manager)
Executing organizational systems developed by CEO and Family Office Ops Manager (FOOM)
Maintain efficient household operations through the implementation and upkeep of home organization systems, in partnership with FOOM
Support daily home organization and conduct routine daily/weekly checklist
Review and submit all personal invoices/payables (Including ones sent home by FOOM)
Including Invoice and vendor payment processing
Schedule and manage home service appointments
Process mail, bills, and coordinate banking with accounting team
Oversee maintenance vendors, contractors, and regular property services
Oversee and coordinate household staff alongside CEO’s wife, during periods of occupancy and travel
Track and process payments to vendors; maintain records
Prepare properties for guest visits, holidays, seasonal changes & special events
Serve as primary point of contact during travel or absence
Support and coordinate on‑site technology systems in collaboration with third‑party IT providers and the Family Office Operations Manager
Proactively managing household inventory systems to ensure essential supplies are maintained and readily available
Maintain and organize household manuals, key contacts, and preferred‑vendor lists
Create annual budgets in collaboration with Family Office
Monitors spending to budget
Supporting the CEO (Coordinated with Family Office Ops Manager)
Coordinate medical appointments, prescription refills, and insurance claims
Manage in-person banking errands and financial transactions needed for the family and home, as instructed by CEO, CEO’s wife, and FOOM
Facilitate communication with 3rd party accounting team; assist with documentation and reporting
Support event planning and gift coordination for personal occasions
Maintain accurate records and files for CEO household operations
Liaise with vendors and service providers on behalf of the CEO
Act as the point of contact for personal and business insurance coverage and documentation
Track policy deadlines and due dates to ensure no lapse in insurance coverage
Track and oversee payments for policies
Position Requirements EDUCATION
Bachelor's degree or equivalent (PREFERRED)
WORK EXPERIENCE
Two years as a personal assistant (PREFERRED)
Two years in support positions (PREFERRED)
KNOWLEDGE AND UNDERSTANDING
Home organization and filing systems
Process development and implementation
Reporting systems management
Project management
TECHNICAL SKILLS
Microsoft (REQUIRED)
Monday.com or similar system (PREFERRED)
Teams or similar (REQUIRED)
QuickBooks (PREFERRED)
COMPETENCIES
Organization
Productivity focused and task driven
Proactive and self-starting
Thrives in fast-paced environment
Interpersonal skills
Leadership
Management
Financial acumen
Business understanding
Home-focused / detailed minded
Creates inviting, well-maintained environment
WORK ENVIRONMENT
Location: Macon, GA
Work Hours: 8:30am-5:30pm EST (flexibility required as needed)
In-person support 5 Days weekly
Strong writing and visual communication skills
Proficiency in Microsoft Office, and basic CMS platforms
Ability to work independently, prioritize tasks, and meet deadlines
Comfortable interacting with onsite teams, residents, vendors, and leadership
Operationally minded and self-directed
PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift not more than 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
Other Duties This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
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