Financial Management Senior Associate
HORNE, San Juan, San Juan, United States
The Financial Management Senior Associate role focuses primarily on FEMA Public Assistance and disaster recovery programs, ensuring adherence to federal regulations, accurate financial reporting, and effective support to clients and subrecipients throughout the grant process.
Job Duties
Prepares, processes, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation
Responds to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions
Compiles, develops, and maintains comprehensive project records that support eligible activities and costs in accordance with federal regulations and program requirements
Verifies, validates, and reconciles documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance
Develops, reviews, and assesses internal policies and procedures related to grant administration, compliance, and financial management
Prepares for and supports monitoring activities, site visits, and audits conducted by Federal Awarding Agencies or state agencies, including the development of corrective action responses as needed
Prepares documentation to support grant closeout readiness, identifies deficiencies, and implements corrective actions to ensure timely and compliant closeout
Performs quality control reviews of work completed by Disaster Recovery Specialists and subrecipients to ensure accuracy, completeness, and compliance with program requirements
Collaborates with Disaster Recovery teams to identify, elevate, and resolve financial or administrative issues, including support in responding to RFIs
Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and provides briefings or recommendations to leadership
Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance
Other duties as required
Supervisory Responsibilities N/A
Qualifications, Knowledge, Skills and Abilities Education
Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or Project Management, required
Experience
Three (3) to four (4) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), preferred
Experience in auditing, accounting, payroll, grant management, and federal grant compliance, preferred
Language
Fully bilingual (English & Spanish), required
Certifications/Licensure
N/A
Software
Basic knowledge of MS Office Applications (e.g., Word, PowerPoint, Outlook, Excel), required
Knowledge of DRS, preferred
Other Knowledge, Skills, & Abilities
Knowledge of 2 CFR 200 and Stanford Act, strong organizational and multitasking skills
Superior attention to detail and ability to meet tight deadlines
Strong analytical and problem-solving skills
Ability to design and improve processes
High level of integrity and discretionAbility to work effectively with minimal supervision
Ability to communicate complex information clearly to diverse audiences
Ability to travel as required by client/business needs
Learns quickly and adapts to new technologies
Possesses excellent communication and written skills
Self-starts and works well in a team environment
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Job Duties
Prepares, processes, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation
Responds to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions
Compiles, develops, and maintains comprehensive project records that support eligible activities and costs in accordance with federal regulations and program requirements
Verifies, validates, and reconciles documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance
Develops, reviews, and assesses internal policies and procedures related to grant administration, compliance, and financial management
Prepares for and supports monitoring activities, site visits, and audits conducted by Federal Awarding Agencies or state agencies, including the development of corrective action responses as needed
Prepares documentation to support grant closeout readiness, identifies deficiencies, and implements corrective actions to ensure timely and compliant closeout
Performs quality control reviews of work completed by Disaster Recovery Specialists and subrecipients to ensure accuracy, completeness, and compliance with program requirements
Collaborates with Disaster Recovery teams to identify, elevate, and resolve financial or administrative issues, including support in responding to RFIs
Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and provides briefings or recommendations to leadership
Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance
Other duties as required
Supervisory Responsibilities N/A
Qualifications, Knowledge, Skills and Abilities Education
Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or Project Management, required
Experience
Three (3) to four (4) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), preferred
Experience in auditing, accounting, payroll, grant management, and federal grant compliance, preferred
Language
Fully bilingual (English & Spanish), required
Certifications/Licensure
N/A
Software
Basic knowledge of MS Office Applications (e.g., Word, PowerPoint, Outlook, Excel), required
Knowledge of DRS, preferred
Other Knowledge, Skills, & Abilities
Knowledge of 2 CFR 200 and Stanford Act, strong organizational and multitasking skills
Superior attention to detail and ability to meet tight deadlines
Strong analytical and problem-solving skills
Ability to design and improve processes
High level of integrity and discretionAbility to work effectively with minimal supervision
Ability to communicate complex information clearly to diverse audiences
Ability to travel as required by client/business needs
Learns quickly and adapts to new technologies
Possesses excellent communication and written skills
Self-starts and works well in a team environment
#J-18808-Ljbffr