TDA - FND - Contract Specialist (58984)
CAPPS, Inc., Austin, TX, United States
Food & Nutrition Contract Specialist
Salary Information: $5,600 - $6,200.00/MO. B18/B20/B22 State Classification: Contract Specialist II/III/IV1980/1982/1984 FLSA Status: Exempt Posting Number: 26-58984 - 1R Location: Austin, TX Telework Option: TDA does not offer telework, and all employees are required to be physically present for work. How To Apply: Apply online via
CAPPS . Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position. Who Are We: The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. What You'll Do: The Food & Nutrition Contract Specialist will work in a multifaceted environment and may perform complex to highly complex contract management, including advanced contract management. You will be responsible for contract enrollment, maintenance, and monitoring. You will develop and process contracts and amendments for the Texas Department of Agriculture (TDA) Food & Nutrition (F&N) Division; monitor contract performance and administer the billing process for assigned contracts. You will work under general/limited/minimal supervision with moderate/considerable latitude for the use of initiative and independent judgment. Primary Responsibilities: Assist the division in developing and managing requisitions, solicitations, contracts, renewals, extensions, and amendments; directing timeline development; assisting in the development of evaluation tools for bid responses. Perform procurement-related activities which may include but are not limited to the receipts and creation of requisitions, administering the billing process by reviewing and analyzing invoices to ensure billing; reviewing and reconciling data for invoicing and liquidation of purchase orders/requisitions; and managing the payment process. Prepare and maintain contract documents in accordance with the division policy and procedures. Assist in developing contract administration best-practice policies and procedures. Start, develop, process, and manage contracts, renewals, and amendments for TDA F&N programs. Provide technical assistance and interpretation on contract and procurement-related technical questions of regulatory compliance with applicable state and federal procurement standards and related guidelines, policies, procedures, rules, and regulations pertaining to TDA F&N and Organizations. Provide consultation and technical assistance to program areas regarding contracting needs and processes. Recommend contract resolution efforts regarding non-compliance issues and contractor concerns. Recommend communication with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Follow all TDA policies and procedures. Perform other duties as assigned. The following additional responsibilities are applicable to the Contract Specialist III position: Participate in work groups to recommend changes to contract-related documents. Monitor legal and regulatory requirements pertaining to contracting. Handle routine reporting activities and special projects/tasks, internal/external to the unit as assigned. Negotiate contracts, renewals, and amendments for TDA F&N programs. Provide consultation and technical assistance to program areas regarding contracting needs and processes. Facilitate first-level contract resolution efforts regarding non-compliance issues and contractor concerns. Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Assist the division as needed in reviewing Organization submissions of Capital Expenditure Requests and Emergency/Sole Source Procurement Requests. Prepare and/or review formal follow-up correspondence as necessary to further explain or clarify procurement review findings, rebut responses to findings, request additional documentation required of Organizations, and transmit final reports. The following additional responsibilities are applicable to the Contract Specialist IV position: Provide consultation and technical assistance to program areas regarding contracting needs and processes. Lead first-level contract resolution efforts regarding non-compliance issues and contractor concerns. Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Assist with developing and executing statewide procurement and contracting education, training workshops, and use of effective and efficient tools and resources. Conduct training related to contract management processes and procedures and support the Business Management section with procurement and contract related reviews, to include Food Service Management Company (FSMC) Request for Proposals (RFPs) and Invitation for Bids (IFBs) as needed to assist with division workflow. Qualifications
Qualifications/Requirements for the Position: To be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT experience listed on the application and/or resume must state how each of the following qualifications are met. Minimum Qualifications for a Contract Specialist II- B18 /$5600-$5750.00/MO Bachelor's Degree (one year of work experience related to the essential duties may substitute for one year of college). Work experience in procurement and with contract functions. Ability to obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Certified Texas Procurement Manager - CTPM) within six (6) months of hire. Certifications must be kept current/valid throughout employment with the agency. Minimum Qualifications for a Contract Specialist III B20/$5800-$5950.00 Bachelor's Degree (one year of work experience related to the essential duties may substitute for one year of college). Two (2) years' work experience in procurement and with contract functions. Ability to obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Certified Texas Procurement Manager - CTPM) within six (6) months of hire. Certifications must be kept current/valid throughout employment with the agency. Minimum Qualifications for a Contract Specialist IV B22/$6000-$6200.00 Bachelor's Degree (one year of work experience related to the essential duties may substitute for one year of college). Four (4) years' work experience in procurement and with contract functions. Must obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Certified Texas Procurement Manager - CTPM) within six (6) months of hire. Certifications must be kept current/valid throughout employment with the agency. Preferred Qualifications: Bachelor's Degree with major coursework in Business Administration or a related field. Current Certified Texas Contract Manager (CTCM) certification). Current Certified Texas Contract Developer (CTCD certification). Work experience with the Texas Centralized Accounting and Payroll/Personnel System (CAPPS). Knowledge, Skills & Abilities: Knowledge of state procurement and contract management requirements, regulations, and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management. Skill in providing excellent customer service to internal and external customers; and the use of a computer and applicable software, including Microsoft Word and Excel. Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively. In addition to the Knowledge, Skills, and Abilities listed above, the following apply to the Contract Specialist III and Contract Specialist IV positions: Ability to oversee and/or supervise the work of others. Physical Requirements & Working Conditions: This position will work in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May
Salary Information: $5,600 - $6,200.00/MO. B18/B20/B22 State Classification: Contract Specialist II/III/IV1980/1982/1984 FLSA Status: Exempt Posting Number: 26-58984 - 1R Location: Austin, TX Telework Option: TDA does not offer telework, and all employees are required to be physically present for work. How To Apply: Apply online via
CAPPS . Applicants applying through Work In Texas (WIT) will be required to complete additional supplemental questions, optionally provide EEO information including how you heard about the job, and provide an electronic signature in the CAPPS Career Section to be considered for the position. Who Are We: The Texas Department of Agriculture's Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas. What You'll Do: The Food & Nutrition Contract Specialist will work in a multifaceted environment and may perform complex to highly complex contract management, including advanced contract management. You will be responsible for contract enrollment, maintenance, and monitoring. You will develop and process contracts and amendments for the Texas Department of Agriculture (TDA) Food & Nutrition (F&N) Division; monitor contract performance and administer the billing process for assigned contracts. You will work under general/limited/minimal supervision with moderate/considerable latitude for the use of initiative and independent judgment. Primary Responsibilities: Assist the division in developing and managing requisitions, solicitations, contracts, renewals, extensions, and amendments; directing timeline development; assisting in the development of evaluation tools for bid responses. Perform procurement-related activities which may include but are not limited to the receipts and creation of requisitions, administering the billing process by reviewing and analyzing invoices to ensure billing; reviewing and reconciling data for invoicing and liquidation of purchase orders/requisitions; and managing the payment process. Prepare and maintain contract documents in accordance with the division policy and procedures. Assist in developing contract administration best-practice policies and procedures. Start, develop, process, and manage contracts, renewals, and amendments for TDA F&N programs. Provide technical assistance and interpretation on contract and procurement-related technical questions of regulatory compliance with applicable state and federal procurement standards and related guidelines, policies, procedures, rules, and regulations pertaining to TDA F&N and Organizations. Provide consultation and technical assistance to program areas regarding contracting needs and processes. Recommend contract resolution efforts regarding non-compliance issues and contractor concerns. Recommend communication with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Follow all TDA policies and procedures. Perform other duties as assigned. The following additional responsibilities are applicable to the Contract Specialist III position: Participate in work groups to recommend changes to contract-related documents. Monitor legal and regulatory requirements pertaining to contracting. Handle routine reporting activities and special projects/tasks, internal/external to the unit as assigned. Negotiate contracts, renewals, and amendments for TDA F&N programs. Provide consultation and technical assistance to program areas regarding contracting needs and processes. Facilitate first-level contract resolution efforts regarding non-compliance issues and contractor concerns. Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Assist the division as needed in reviewing Organization submissions of Capital Expenditure Requests and Emergency/Sole Source Procurement Requests. Prepare and/or review formal follow-up correspondence as necessary to further explain or clarify procurement review findings, rebut responses to findings, request additional documentation required of Organizations, and transmit final reports. The following additional responsibilities are applicable to the Contract Specialist IV position: Provide consultation and technical assistance to program areas regarding contracting needs and processes. Lead first-level contract resolution efforts regarding non-compliance issues and contractor concerns. Communicate with contractors verbally and in writing regarding extensions, renewals, and remedies associated with non-compliance. Assist with developing and executing statewide procurement and contracting education, training workshops, and use of effective and efficient tools and resources. Conduct training related to contract management processes and procedures and support the Business Management section with procurement and contract related reviews, to include Food Service Management Company (FSMC) Request for Proposals (RFPs) and Invitation for Bids (IFBs) as needed to assist with division workflow. Qualifications
Qualifications/Requirements for the Position: To be considered for the position, applicants must submit a State of Texas Application through CAPPS or WIT experience listed on the application and/or resume must state how each of the following qualifications are met. Minimum Qualifications for a Contract Specialist II- B18 /$5600-$5750.00/MO Bachelor's Degree (one year of work experience related to the essential duties may substitute for one year of college). Work experience in procurement and with contract functions. Ability to obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Certified Texas Procurement Manager - CTPM) within six (6) months of hire. Certifications must be kept current/valid throughout employment with the agency. Minimum Qualifications for a Contract Specialist III B20/$5800-$5950.00 Bachelor's Degree (one year of work experience related to the essential duties may substitute for one year of college). Two (2) years' work experience in procurement and with contract functions. Ability to obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Certified Texas Procurement Manager - CTPM) within six (6) months of hire. Certifications must be kept current/valid throughout employment with the agency. Minimum Qualifications for a Contract Specialist IV B22/$6000-$6200.00 Bachelor's Degree (one year of work experience related to the essential duties may substitute for one year of college). Four (4) years' work experience in procurement and with contract functions. Must obtain Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD, formerly Certified Texas Procurement Manager - CTPM) within six (6) months of hire. Certifications must be kept current/valid throughout employment with the agency. Preferred Qualifications: Bachelor's Degree with major coursework in Business Administration or a related field. Current Certified Texas Contract Manager (CTCM) certification). Current Certified Texas Contract Developer (CTCD certification). Work experience with the Texas Centralized Accounting and Payroll/Personnel System (CAPPS). Knowledge, Skills & Abilities: Knowledge of state procurement and contract management requirements, regulations, and best practices; negotiating contracts; developing contracts; business administration and accounting principles and practices; and policies and procedures of contract management. Skill in providing excellent customer service to internal and external customers; and the use of a computer and applicable software, including Microsoft Word and Excel. Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively. In addition to the Knowledge, Skills, and Abilities listed above, the following apply to the Contract Specialist III and Contract Specialist IV positions: Ability to oversee and/or supervise the work of others. Physical Requirements & Working Conditions: This position will work in a normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May